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September 23, 2015 at 6:30 PM - GMSD Board Business Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Rationale: 

The Chairman welcomed the audience and introduced the "Riverdale Raiders", who performed a  sneak peak of their fall musical, "Into the Woods Jr."

The cast members Faith Tidwell performed the "witches rap" which is part of the opening of the show and Kelsie Hogan, who plays Little Red Riding Hood, sang "I Know Things Now".

The Chairman appreciated and thanked the performers.

Discussion:  Chairman Lisa Parker called the Business meeting to order at 6:41 pm.
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called for a moment of silence.
3. Pledge of Allegiance
Discussion:  Chairman Lisa Parker lead the Pledge of Allegiance.
4. Approval of Agenda
Speaker(s):  Chairman
Action(s):
I move to approve the agenda passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
5. Recognition and Awards
Speaker(s):  Chairman Lisa Parker
Rationale: 

The following Students were recognized,
1.  Jayna Choi, golfer
2.  Khushi Patel, national art contest winner
3.  Jessica Tran, Timothy Liang, Katarina Jankov, Nicholas Culver, Sarah Oh, and Alan Gan, National Merit Semi-Finalists

The following Staff members were recognized,
1. 
Andrea Little, College and Career counselor at Houston High School
2.  Dana Washington, exemplary teaching strategies, embracing new initiatives
3.  Rob LeGault, working with special populations, RTI, alternative school, and special education
4.  Michael Ruiz, problem-solving innovative administrator

Tenure Recognition:

The following teachers recommended for tenure by the Germantown Board of Education, were present at the meeting and recognized,

Dogwood Elementary School:

Ashley Luyendyk

Farmington Elementary School:

Mario Aviles

Heather Fifer

Susan Pennington

Tammy Wilson

Houston Middle School:

Jennifer North

Houston High School:

Tim Boyer

Chris Cook

John Hamilton

Craig Juneau

Victoria Jordan

Robert Lofton

Matthew Parker

Candace Plaisance

Riverdale Elementary School:

Janna Carlyle

Angela Darder

 

 

6. Approval of the Minutes from previous meetings
Speaker(s):  Chairman
6.A. 7.27.15 Board Business Meeting minutes
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from the 7.27.15 Business Board meeting passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the minutes from the 7.27.15 Business Board meeting passed with a motion by Mrs. Linda Fisher and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
6.B. 8.31.15 Board Business Meeting minutes
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from the 8.31.15 Board Business meeting as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the minutes from the 8.31.15 Board Business meeting as amended, passed with a motion by Ms. Lisa Parker and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board member Ken Hoover requested to add to the minutes, the list of Teachers recommended for tenure.
7. REPORTS
Speaker(s):  Chairman
7.A. TLN Update (Tennessee Legislature)
Speaker(s):  Natalie Williams
Discussion:  Board member and TLN Representative Natalie Williams gave updates on the meeting with Senator Kelsey. She said that she was working on meeting with Representative Todd in the month of October.
7.B. Chairman's Report
Speaker(s):  Chairman Lisa Parker
Discussion:  Chairman Lisa Parker briefed on the happenings at the various GMSD schools. -August 31, 2015 - Houston High School received a donation from the National Guard in appreciation of their partnership -Community Input Meetings for the start times were being held at various schools -Houston High School Band celebrating 25 years of Marching Band -September 9, 2015 was Community helper day at the elementary schools being organized by the Germantown Fire Department and the Germantown Police Department -All Schools participated in remembering 9-11 and singing the National Anthem at noon -Houston High Soccer helped Ally Allen with all proceeds from the soccer game -The first Parent Teacher conferences for the year were held in all schools -On September 18, 2015 the Honors Academy students took their Mock PSAT exams -On September 21, 2015 Germantown Education Foundation and the Germantown Municipal PTA sponsored and organized the event at Houston High school, "How to Raise an Adult" by Julie Lythcott-Haims
7.C. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Jason Manuel gave updates on, -Human Resources- licensure renewals -Technology - Security cameras ,wireless network in schools - Ongoing Audit for the District for FY 2014-15 -Operations -five year strategic plan, Capital improvements -Academic Advancement -RTI training, Amplify data software, first district learning day -Student services -Attendance related updates, cell phone boosters Assistant Superintendent Dan Haddow briefed on the development of Strategic Plan for the Germantown Municipal School District.
8. Citizens to be heard
Speaker(s):  Chairman
Discussion:  The following citizens spoke to the Board of Education, regarding Math Curriculum, School start times and thanking for the event "How to Raise and Adult" at the Houston High School. - Paul Koltnow, 7063 Woodridge Lane, Germantown TN 38138 - Jeremy Crowe, 8678 Pine Needle Cove, Germantown TN 38139 - Mindy Fisher, 8221 Beaufort Cove, Germantown TN 38138 - Preston Gilchrist, 2568 Yester Oaks Drive, Germantown TN 38139 - Paul Leonard, 9549 Ash Grove Cove, Germantown TN 38139 - Denise Stumph, 3255 Kenney Drive, Germantown TN 38139
9. BOARD ACTION ITEMS
Speaker(s):  Chairman
9.A. Revision of Policy IP 4.600 Grading/First reading
Speaker(s):  Teresa Price
Recommended Motion(s):  I move to approve the revision of policy IP 4.600 Grading after First reading passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:   
Action(s):
I move to approve the revision of policy IP 4.600 Grading after First reading passed with a motion by Mr. Mark Dely and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
9.B. Revision of Policy SBO 1.400 School Board Meetings/ First Reading
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the revision of Policy SBO 1.400 School Board Meetings after first reading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the amendment to the revision of Policy SBO 1.400 School Board Meetings, to add " The Director of Schools shall arrange for all business meetings and work sessions of the Board to be videotaped and shall make the videos available for viewing on the District's website" passed with a motion by Mr. Ken Hoover and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Nay
  • Mrs. Natalie Williams: Nay
I move to approve the revision of Policy SBO 1.400 School Board Meetings as amended, after first reading passed with a motion by Mr. Ken Hoover and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
9.C. Inter local agreement for Vision Specialist
Speaker(s):  Teresa Price
Recommended Motion(s):  I move to approve the Inter local Agreement for Vision Specialist, entered between Collierville Schools Board of Education and the following public school districts: Arlington Community Schools Board of Education, Lakeland School System Board of Education, Germantown Municipal Schools Board of Education and Millington Municipal Schools Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  Board member Mark Dely and Ken Hoover expressed concerns on the contract terms for the Vision Specialist and the Board decided to table the item for the next board meeting.
9.D. Approval of awarding of bid for HHS TV Studio Camera System
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the awarding of bid # FY160006 for the Houston High Television Studio Camera System to Media Broadcast Integration and Technical Services, Inc. passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the awarding of bid # FY160006 for the Houston High Television Studio Camera System to Media Broadcast Integration and Technical Services, Inc. passed with a motion by Mr. Ken Hoover and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
9.E. Miscellaneous Budget amendments
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the miscellaneous Budget amendments for FY 2015-16 #s 13,14,15,16,18,19,20,21,22,23 and 24 passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Miscellaneous Budget Amendments

FY 2015-16

# 13,14,15,16,18,19,20,21,22,23 and 24

(17 not included)

Action(s):
I move to approve the miscellaneous Budget amendments for FY 2015-16 #s 13,14,15,16,18,19,20,21,22,23 and 24 passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
9.F. Adoption of TOSHA Public Sector Plan
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the adoption of the TOSHA Public Sector Plan for the Germantown Municipal School District passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the adoption of the TOSHA Public Sector Plan for the Germantown Municipal School District passed with a motion by Mrs. Linda Fisher and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
9.G. Re-Appropriation of Capital Improvement Funds from the Shelby County Commission
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the executive committee to request from the Shelby County Commission that funds remaining from the Farmington Elementary Window Replacement Project be re-appropriated to replace rooftop units at Dogwood Elementary School passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to authorize the executive committee to request from the Shelby County Commission that funds remaining from the Farmington Elementary Window Replacement Project be re-appropriated to replace rooftop units at Dogwood Elementary School passed with a motion by Ms. Lisa Parker and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
9.H. Five Year Strategic Plan
Speaker(s):  Jason Manuel
Recommended Motion(s):  I move to approve the adoption of the Facilities Improvement CIP portion of the Five Year Strategic plan for the Germantown Municipal School District passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve an amendment "the Superintendent be directed to return to the Board for final approval of the Riverdale Project Budget by the November Board Meeting" to the adoption of the Facilities Improvement CIP portion of the Five Year Strategic plan for the Germantown Municipal School District passed with a motion by Mr. Ken Hoover and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Nay
  • Mrs. Natalie Williams: Nay
I move to approve the adoption of the Facilities Improvement CIP portion of the Five Year Strategic plan for the Germantown Municipal School District, as amended, passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10. Announcements
Speaker(s):  Chairman
Discussion:  Board member Mark Dely requested a discussion on the Math Curriculum during the next work session Board member Linda Fisher requested the following during the next work session, - Presentation on the "Naviance Program" - Discussion on scheduling work sessions before the board business meetings"
11. Adjournment
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker adjourned the meeting at 9:25 pm.
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