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August 31, 2015 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called the meeting to order at 6:44 pm.
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Board member Natalie Williams called for a moment of silence. She recalled that looking back at the past two years, the work has moved from being operational to being aspirational. She said that she would like to share a quote at this moment, " Create the highest, grandest vision possible for your life, because you will become what you believe."
3. Pledge of Allegiance
Discussion:  Board member Mark Dely led the Pledge of Allegiance.
4. Approval of Agenda
Speaker(s):  Chairman
Rationale: 

Proposed additions to the Agenda 

1. Discussion/Prioritization of Capital Improvement Projects

2. Approval of sale of storage trailer owned by Houston High Band

Action(s):
I move to approve the agenda after the two amendments passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Chairman Lisa Parker requested addition of two items to the agenda, 1. Capital Project Priorities as 11.A 2. Sale of Storage trailer at Houston High School as 11.B
5. Recognition and Awards
Speaker(s):  Chairman Lisa Parker
Rationale: 

1. Since 1992, Dogwood Elementary has partnered with the American Heart Association in their efforts to educate youth regarding heart disease and stroke by participating in Jump Rope for Heart.  Families and schools are critical links in providing the foundation for cardiovascular wellness in our country.  By holding this event at their school each year, they raise awareness about heart-healthy living and they help the American Heart Association fund lifesaving scientific research and critically needed education efforts. 

Last year, Mrs. Susan Pittman, Mrs. Angela Martin, and Mrs. Dana Guntharp helped Dogwood Elementary raise $27,550.38.  The amount raised not only set an all-time high for the school but also earned the school the status of being the #1 School in the State of Tennessee. On behalf of the American Heart Association, RaDonna Garnett would like to thank these three individuals for their commitment and dedication to the Jump Rope for Heart program.

 

2. Mona Kenly and Kim Welsh

Mona Kenley, School Accounting Specialist, helped GMSD  during  this transition time.  She worked tirelessly with the state financial representative Cindy Smith in order to complete the multiple reports that were due on August 1st.

Kim Welsh, Payroll Specialist, has also helped GMSD during this time of transition. She has worked with representatives from SunTrust bank and the Shared Services Payroll team, to make sure all employee payroll and invoices were completed.

 

3. New CFO Mr. Kevin Jones 

We are excited to announce the recent hiring of Kevin Jones as our new Chief Financial Officer.  Kevin’s education and past work experiences will be a great asset to all of us as we continue to grow and develop. Kevin is a graduate of Emory & Henry College located in Southwest Virginia.  

Kevin has worked in several capacities as a Certified Public Accountant for various organizations in the public and non-profit sectors.  Job experiences have included being a Director of Finance and/or Chief Financial Officer (CFO).  Former employers include  Southwest Community College, the Catholic Diocese of Memphis, and Shelby County Schools where he was the CFO.  

Discussion:  Superintendent Jason Manuel was excited to announce that the Germantown Municipal School District has been named as one of the twelve Exemplary District for 2014-2015 in the State of Tennessee. An exemplary district, as defined by the State, is a district that is able to meet three criteria: -Meet the majority of their Achievement targets -Meet the majority of their Gap Closure targets -Ensure every subgroup—e.g.: Students with Disabilities, racial minorities, and students from economically disadvantaged backgrounds—moves forward in half or more of its target areas. Education Commissioner, Candice McQueen, in her letter of appreciation,had said “We believe these districts are models for our work across the state. They all face different challenges and have different best practices to share. We look forward to learning from both our Exemplary Districts and Reward Schools throughout the school year.” He also announced that Dogwood and Farmington Elementary were named State Reward Schools. Reward Schools are the top 5 percent of schools in the state for performance—as measured by overall student achievement levels—and/or the top 5 percent for year-over-year progress—as measured by school-wide value-added data. These 10 percent of schools receive recognition for their success under the accountability system. Both Farmington and Dogwood have earned the distinction for overall student achievement levels. Superintendent Manuel shared the success of Houston High School topping the State with the highest ACT score of 24.1, while the state average was 19.8. He also said that the Honors Academy had an ACT score of 33 as its highest average. He said that great things are happening in the Germantown Municipal School District and hope to continue that tradition. Chairman Lisa Parker thanked the Germantown Education Foundation for its generous donation to the Germantown Municipal School District. She said that the Germantown Charity Horse Show President Jimmy Chancellor and the Executive Director Bobby Lanier, and Vice President Virginia Walker had presented two checks, in total of $50,000 towards Germantown Education Foundation and Germantown Municipal School District. It was year marked to enhance Fine Arts in Schools and was received by her and Superintendent Jason Manuel. Germantown Education Foundation President David Baytos, Executive Director Stephanie Brockway, Board member Kent Brown were also present during this presentation at the GMSD office.
6. Approval of the Minutes from 7.27.15 Board Meeting and 8.19.15 Special called Board Meeting
Speaker(s):  Chairman
Rationale: 

2 motions

7.27.15 Board Meeting Minutes

8.19.15 Special called meeting

Action(s):
I move to approve the minutes from the 8.19.15 Special called Board meeting, with the recommended amendments passed with a motion by Mr. Ken Hoover and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board member Ken Hoover suggested to move the approval of the minutes from the 7.27.15 board meeting, to the next board meeting, as it needed an amendment, the Action/Motion approved information for item number 15. Hence, the board decided to move the approval to the next business meeting.
7. TLN Update (Tennessee Legislature)
Speaker(s):  Natalie Williams
Discussion:  Board member, TLN representative Natalie Williams gave updates on the recent meetings with Representative Mark White at the District Office and the upcoming visit by Senator Kelsey to the District Office. She briefed on how the Board and the Superintendent are trying to work with Senator Kelsey to opt out of the Federal Nutritional guidelines in order to offset the loss incurred in the Cafeterias in the Schools. Ms. Williams also informed of the upcoming Legislative workshop in October and the various education bills.
8. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Manuel said that the second school year was off to a great start with several exciting things happening in the district. He thanked Ms. Cindy Smith, the Regional Financial Consultant from the State for working with the District's Finance department in closing out the fiscal year and preparing the financial reports for compliance. He informed that the Preliminary Data Discussion is completed for Farmington Elementary, Houston Middle and Houston High School, with Dogwood Elementary and Riverdale Elementary scheduled for the upcoming week. He have updates on the new Amplify Program and the new 1:1 Pilot program that started with the distribution of more than 300 laptops to the students. Superintendent Manuel thanked Ms. Kate Crowder, the newly hired Communications Specialist for the District, for publishing several articles in the local newspapers like the Commercial Appeal and the Germantown News about the various great things that are happening in the district. He appreciated Ms. Teresa Price, Director of Academic Advancement and her Team for conducting the successful "Community Conversation Event" at the Pickering center in Germantown, involving Special needs children, their parents, teachers and community members and businesses. He thanked the Mayor and the Board of Aldermen of the City of Germantown for attending and supporting this event. Ms. Teresa Price said that she would like to thank two students in particular for their valuable presentation at the event, James Lowry, the " Poster Child" and George Waldrup for his emotional speech. She also thanked the Manager of Walgreens, at the corner of Poplar and Johnson Road for the support to the employment of these special need children.
9. Citizens to be heard
Speaker(s):  Chairman
Discussion:  The following Citizens presented their request to the Germantown Board of education regarding matching funds to enable purchase of Uniforms for the Houston High School Band. 1. Gary Lindquester, Collierville TN 38017 2. Jim Smith, 556 Grand Steeple, Collierville TN 38017
10. Second Reading - New Policy SP 6.205, Revision of policies SP 6.206, SP 6.2061, SP 6.2062, SP 6.405
Speaker(s):  Chauncey Bland
Recommended Motion(s):  I move to approve the New Policy SP 6.205 and the Revisions of policies SP 6.206 Intra-District Open Enrollment SP 6.2061 Inter-District Open Enrollment SP 6.2062 Eligible Circumstances Transfer SP 6.405 Administering Medicines to Students after second reading passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

New Policy

SP 6.205 Student Assignments

Revision of the following policies

SP 6.206 Intra-District Open Enrollment

SP 6.2061 Inter-District Open Enrollment

SP 6.2062 Eligible Circumstances Transfer

SP 6.405 Administering Medicines to Students

Action(s):
I move to approve the New Policy SP 6.205 and the Revisions of policies SP 6.206 Intra-District Open Enrollment SP 6.2061 Inter-District Open Enrollment SP 6.2062 Eligible Circumstances Transfer SP 6.405 Administering Medicines to Students after second reading passed with a motion by Mrs. Linda Fisher and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
11. Approval of Grant of Tenure to the recommended teachers
Speaker(s):  Dan Haddow
Recommended Motion(s):  I move to approve to grant tenure to the recommended teachers passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve to grant tenure to the recommended teachers passed with a motion by Mr. Mark Dely and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Superintendent Jason Manuel briefed on the process of granting Tenure to the Teachers.
11.A. Discussion/ Prioritization of Capital Projects
Speaker(s):  Josh Cathey
Discussion:  Chairman Lisa Parker said that the this item was added to the agenda upon the request from Board Member Ken Hoover and briefed on the Timeline and various information attached to these projects. Board member Mark Dely expressed concerns on the missing costs that was not included in the plan. He said that he would not support to vote at this meeting and would like to have more information and firm numbers before taking any action. Josh Cathey, Director of Operations, said that Fleming Architects are scheduled to give a presentation on the Facilities study in the upcoming board work session. Board member Ken Hoover said that he has many unanswered question regarding the five year capital project plan based on attending the Financial Advisory Committee Meeting with the City. Superintendent Manuel said that based on the City's recommendation, his recommendation would be to replace the portables at Riverdale Elementary and move forward with the addition project as there is not enough place in the schools for the children of Germantown residents. Chairman Lisa Parker announced that this item will be discussed in the upcoming Board work session on September 9, 2015 and to be voted in the next board business meeting on September 23, 2015
11.B. Approval of Sale of Storage trailer at Houston High
Speaker(s):  Josh Cathey
Action(s):
I move to approve the sale of the Band storage trailer at the Houston High School with proceeds credited to the school band account passed with a motion by Mr. Ken Hoover and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
12. Announcements
Speaker(s):  Chairman
Rationale: 

Next Work Session is Wednesday September 9, 2015 at 6:00 pm, GMSD PD Room.

Next Board Business Meeting moved from Monday Sep.21 to Wednesday Sep. 23rd at the GMSD PD Room.

13. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 7:51 pm.
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