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June 11, 2015 at 6:30 PM - GMSD Business Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called the meeting to order at 6:40 pm.
Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called for a moment of silence.
Pledge of Allegiance
Discussion:  Board member Ken Hoover lead the Pledge of Allegiance.
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda with 4 amendments passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda with 4 amendments passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The following amendments were recommended to the agenda prior to approval, 1. Add Budget Amendment 61- FY 14-15 as item 10.D 2. Move item 11-Federal Projects Budget 2015-16 to item 9.D under the Consent Agenda. 3. Move item 13- Capital Improvement Budget 2015-16 to item 9.E under the Consent Agenda. 4. Add Approval of Revision of OPEB declaration of trust document as item 12.
Approval of the Minutes from 5.18.15 GMSD Board meeting and 5.28.15 GMSD Special called meeting.
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:   
Action(s):
I move to approve the minutes from 5.18.15 meeting after the recommended amendment to the item 10.F passed with a motion by Mr. Mark Dely and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Abstain (With Conflict)
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
I move to approve the minutes from 5.28.15 Special called Board meeting, passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Abstain (With Conflict)
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board Member Mark Dely requested to add verbiage to the minutes from the 5.18.15 Business meeting, under item 10.F, to explain his concerns, as to why he voted "NO" for "Approval of Architect for Capital Improvement Projects".
TLN Update (Tennessee Legislature)
Speaker(s):  Natalie Williams
Discussion:  Board member Natalie Williams asked if there were issues the Board wanted to discuss with the legislators that represent Germantown. Two emerged: nutrition opt-out or changing the standards & implementation of the special education voucher bill. She told the board that she would set up appointments with the legislators in the coming months and inform them of the dates for those meetings.
Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Jason Manuel briefed on the concluding and exit process of the first school year of Germantown Municipal School District. He said that the district and the Board were working towards Strategic Planning with the help of Town Hall meetings for community input. He gave a brief outline of the proposal to out source Cafeteria. Dan Haddow, Assistant Superintendent, gave updates on the hiring process and educational lanes information for the teachers. Mason Grace, Technology and Curriculum coordinator, briefed on various technology upgrades for the district such as Bright arrow and Schoology. Chauncey Bland, Director of Student Services, briefed on Digital Document Management, electronic report cards and upcoming registration information. Josh Cathey, Director of Operations, gave updates on the several summer projects and maintenance work going on at the schools. He said that it was very exciting to see the various Capital Improvement Projects being completed at the schools. He appreciated the successful fundraising efforts by the Houston High Athletic and Arts Foundation. Teresa Price, Director of Academic Advancement, briefed on various Summer training in her department and the ESY program at Farmington Elementary School. She gave updates of the Grant of $2500 from University of Vanderbilt to the district. Autumn Enochs, Chief Financial Officer, explained the OPEB Report and its set up process. She said that the Finance department is finalizing the Budget to report to the State by end of July. She also briefed on the Year end closeout and upcoming Audit of the District in the month of July.
Citizens to be heard
Speaker(s):  Chairman
Discussion:  The following Citizens expressed their appreciation of the various accomplishments of the Superintendent and the School Board in moving forward to funding the early start times and other recommendations like additional RTI positions, Educational lanes for teachers and out-sourcing Cafeteria. 1. Kathi Wright, 302 Spruce Glen Cove, Memphis TN 38018 2. Amy Eoff, 2158 E.Glenalden Drive, Germantown TN 38139
Consent Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the consent agenda passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the consent agenda passed with a motion by Mr. Mark Dely and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Revision of Policy HR 5.310 Vacations and Holidays after Second Reading
Speaker(s):  Dan Haddow
Rationale:   
Approval of Special Course Application
Speaker(s):  Teresa Price
Rationale: 

The following special courses will be offered at Houston High School for the 2015-16 school year and require Board Approval:

 

Calculus III Dual Enrollment (1 credit)

Classical Mythology (0.5 credit)

Etymology – Honors (0.5 credit)

Humanities – Honors (1 credit)

Facing History and Ourselves (Standard and Honors) - (0.5 credit)

ACT Prep English (0.5 credit)

ACT Prep Math (0.5 credit)

 

 

Miscellaneous Budget Amendments-58,59,2C and 3
Speaker(s):  Autumn Enochs
Rationale: 

Budget Amendment -58 - (FY 2014-15 )

Budget Amendment - 59 - (FY 2014-15)

Budget Amendment - 3 - (FY 2015-16)

Budget Amendment - 2C - (FY 2015-16)

Federal Projects Budget 2015-16
Speaker(s):  Autumn Enochs
Attachments: (1)
Capital Improvement Budget 2015-16
Speaker(s):  Autumn Enochs
Miscellaneous Budget Amendments- 60,4 and 5
Speaker(s):  Autumn Enochs
Budget Amendment 60-FY2014-2015
Speaker(s):  Autumn Enochs
Recommended Motion(s):  I move to approve the Budget Amendment 60, 2014-2015 passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Budget Amendment 60, 2014-2015 passed with a motion by Mrs. Linda Fisher and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Budget Amendment 4, FY 2015-2016
Speaker(s):  Autumn Enochs
Recommended Motion(s):  I move to approve the Budget Amendment 4, FY 2015-2016 passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to make a motion to amend the Budget Amendment 4- FY 2015-16, to take out the five new positions failed with a motion by Mr. Ken Hoover and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Nay
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Nay
  • Mrs. Natalie Williams: Nay
I move to approve the Budget Amendment 4, FY 2015-2016 passed with a motion by Ms. Lisa Parker and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Nay
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Discussion:  Board member Ken Hoover said that he feels that the board is taking a different direction, away from students and what had been discussed in the past. He said that it appears that the district office is growing more by 17% after the recommended allocations of the extra ADA funds and hence would like to make an amendment to the existing motion on Budget Amendment 4, to take out the five new positions to be added to the district office.
Budget Amendment 5, FY 2015-2016
Speaker(s):  Autumn Enochs
Recommended Motion(s):  I move to approve the Budget Amendment 5, FY 2015-2016 passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Budget Amendment 5, FY 2015-2016 passed with a motion by Mr. Ken Hoover and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Budget Amendment 61 - FY 2014-15
Speaker(s):  Autumn Enochs
Recommended Motion(s):  I move to approve the Budget Amendment 61- FY 2014-15 passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Budget Amendment 61- FY 2014-15 passed with a motion by Mr. Ken Hoover and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Nutrition Budget 2015-16
Speaker(s):  Autumn Enochs
Recommended Motion(s):  I move to approve the Nutrition Budget 2015-16 passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Nutrition Budget 2015-16 passed with a motion by Mrs. Linda Fisher and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Abstain (With Conflict)
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Discussion:  Board member Mark Dely expressed his concern that it was hard for him to vote without enough information on the proposed move to out source cafeteria. He said that though he thinks that the board is moving in the right direction, he does not have enough information to make a decision and hence would like to abstain from voting.
Approval of Revision of OPEB declaration of Trust Document
Speaker(s):  Autumn Enochs
Recommended Motion(s):  I move to approve the revisions and changes to the OPEB declaration of trust document per State recommendations passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the revisions and changes to the OPEB declaration of trust document per State recommendations passed with a motion by Mrs. Linda Fisher and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Autumn Enochs, CFO, briefed on the State recommended revisions and corrections in verbiage of the OPEB declaration of trust document.
Announcements
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker thanked Attorney Stephen. L. Shields for attending the Board Meeting in the absence of Board Attorney Ms. Debra Owen. She said that the Board will decide on the dates for the upcoming Work sessions and board meetings, which will be announced later.
Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 8:36 PM.
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