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December 15, 2014 at 4:00 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called the meeting to order at 4:13 pm. The two Board members Mark Dely- Position 2 and Lisa Parker - Position 4 who were re-elected in November for their second term, were sworn in with their family beside them, by Judge Robert Brannon.
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called for a moment of silence.
3. Pledge of Allegiance
Speaker(s):  Chairman
Discussion:  Vice Chairman Ken Hoover lead the Pledge of Allegiance
4. Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the Agenda passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Agenda passed with a motion by Mr. Mark Dely and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
5. Election of Chairman
Speaker(s):  Chairman
Recommended Motion(s):  I move to nominate and re-elect Ms. Lisa Parker as the Chairman of the Germantown Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to nominate and re-elect Ms. Lisa Parker as the Chairman of the Germantown Board of Education passed with a motion by Mrs. Linda Fisher and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Abstain (With Conflict)
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board member Mark Dely, briefed on how the State Law requires the election of the Chairman and Vice-Chairman on a yearly basis.
6. Election of Vice-Chairman
Speaker(s):  Chairman
Recommended Motion(s):  I move to nominate and elect Ms. Linda Fisher as the Vice-Chairman for the Germantown Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to nominate and elect Ms. Linda Fisher as the Vice-Chairman for the Germantown Board of Education passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Abstain (With Conflict)
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
7. Election of Tennessee Legislative Network Representative
Speaker(s):  Chairman
Recommended Motion(s):  I move to re-elect Ms. Natalie Williams as the Tennessee Legislative Network Representative for the Germantown Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to re-elect Ms. Natalie Williams as the Tennessee Legislative Network Representative for the Germantown Board of Education passed with a motion by Ms. Lisa Parker and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Abstain (With Conflict)
No Action(s) have been added to this Agenda Item.
8. Approval of the Minutes from 11.17.14 Board Meeting
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from the 11.17.14 Board Meeting passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the minutes from the 11.17.14 Board Meeting passed with a motion by Mr. Ken Hoover and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Chairman Lisa Parker announced the results of the Board Office elections as follows, Chairman - Lisa Parker Vice-Chairman - Linda Fisher Tennessee Legislative Network Representative - Natalie Williams
9. TLN Update (TN Legislature)
Speaker(s):  Natalie Williams
Discussion:  Ms. Natalie Williams, Board member and TLN Representative said that she wants to bring to the public attention, the TN Legislature activities regarding education bills/ public education review and current standards. She also gave the following updates, - Representative Brooks filed House Bill number 6 on Dec 5, 2014 which is the proposal regarding BEP funding - Senate bill 5 and House bill 3 to review Committee and advisory team for standards. Superintendent Manuel explained how the BEP money is paid a year behind and is caught up by the following year. Autumn Enochs, CFO explained the mobility rate and BEP funding.
10. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Jason Manuel briefed on the highlight of the upcoming "Tennessee Ready Test" that his curriculum team came to know in the recent Jackson meeting. He said that in the 2015-2016 school year, every child needs to be tested on the computer and to implement this, the logistics are being analyzed. "What type of instruction is needed, how are we going to be prepared technically for this and how will the students with accommodation be helped in this requirement by the state" are some of the questions outlined by the department. The cabinet members gave their updates as below, - Josh Cathey, Director of Operations, updated on the 5 year facilities planning committee and compiling the list of recommendations and feed back. - Chauncey Bland, Director of Student Services, gave information on the upcoming Registration process and said that the main focus will be the online registration procedures. He congratulated the winners of the Spelling bee competition, Shrivatsa Patel, winner at Farmington Elementary and Kaitlyn Vandervort, winner at Riverdale Elementary. - Teresa Price, Director of Academic Achievement, gave updates on RTI planning committee and review of SIP - Autumn Enochs, Chief Financial Officer, briefed on APECS issues, Fiscal Year 2014 Audit Report, FY 2015-2016 Budget Calendar, Actuary report and OPEB numbers. - Dan Haddow, Chief of Staff, thanked Josh Cathey and Durham Bus Services for coordinating the GMSD in the Germantown Christmas Parade. He also thanked the fine arts teachers for their help and participation in the parade. He briefed on the Compliance reporting to the state regarding qualified teachers in the district. He said that the HR department is getting ready for the first part of the Principal evaluations. He thanked the teachers and conveyed his Holiday Greetings to all. - Mason Grace, IT and Curriculum Coordinator, gave updates on the hour code at Farmington Elementary and Germantown Magazine focusing Dogwood Elementary on the cove of their January edition. He briefed on the ornament competition at Houston Middle school using the 3-D Printer and the awareness of the STEM program at the middle school level. Board Member Ken Hoover appreciated the great job done to communicate to the public about the strings program through the commercial appeal paper. Board member Natalie Williams said that she was proud to hear very encouraging words about the faculty members and appreciated them.
11. Citizens to be heard
Speaker(s):  Chairman
Discussion:  The following citizens expressed their views and concerns regarding change in school start times. -Liz Dias, Principal, Houston Middle School, 9400 Wolf River Blvd, Germantown TN 38139, expressed concerns on the various fields of Curriculum and Instruction due to Financial impact if the school start time changes. - Jim Smith, Band Director at Houston High School, 9755 Wolf River Blvd, Germantown TN 38139, expressed his concern on how split scheduling would adversely affect the participation in student activities. - Matt Taylor, Assistant Band Director at Houston High School, 9755 Wolf River Blvd, Germantown TN 38139, voiced his concerns on flex scheduling and different start times at the same school. - Lisa Gahn, Attendance Operator at Houston High School, 9755 Wolf River Blvd, Germantown TN 38139, expressed her request to continue in the same schedule for few more years and give some time for the district to complete the contract with Collierville before making any schedule changes. - Nicholas Dely, Student at Houston High School , 2976 Oakleigh Rd, Germantown TN 38138, informed that he would like to have an extra hour in the morning to begin the school day and wished to have a late start time for the school. - Seulah Lee, 2246 Gallina Circle, Collierville TN 38017, requested to keep the time together to avoid creating a division among students living in Germantown and Collierville.
12. Consent Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the items in the Consent Agenda passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the items in the Consent Agenda passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
12.A. Second Reading - Revision of 3 Board Policies
Speaker(s):  Chauncey Bland
12.B. To waive second reading for Revision of policy 4.602- Honor Roll, Awards and Class Ranking.
Speaker(s):  Teresa Price
12.C. Revision - Policy 4.602- Honor Roll, Awards and Class Ranking after one reading.
Speaker(s):  Teresa Price
12.D. To waive second reading for approval of New policy SS 3.217 - Energy Management
Speaker(s):  Josh Cathey
12.E. New Policy SS 3.217- Energy Management after one reading.
Speaker(s):  Josh Cathey
12.F. Miscellaneous Budget Amendments #s 25,26,27,28,29 and 30
Speaker(s):  Autumn Enochs
13. Announcements
Speaker(s):  Chairman
Discussion:  Chairman Parker announced that the next Board Work Session will be held at the GMSD Office on January 14, 2015 at 6:00 pm, and the next Board Business Meeting will be held on January 26, 2015, 6:30 pm at a GMSD school to be determined. She wished everyone a Safe and Happy Holidays after the successful first semester of the newly formed Germantown Municipal School District.
14. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 4:56 PM
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