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November 17, 2014 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Parker called the meeting to order at 6:30 PM
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called for a moment of silence
3. Pledge of Allegiance
Discussion:  Chairman Lisa Parker lead the Pledge of Allegiance
4. Approval of Agenda
Speaker(s):  Chairman
Action(s):
I move to approve the Agenda after combining items 12 and 13 under the same Consent Agenda as item number 12 passed with a motion by Ms. Lisa Parker and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Chairman Lisa Parker recommended to move item numbers 10,12 and 13 under one item as an Consent Agenda. Board Member Mark Dely suggested to have item number 10 as a separate item in order to explain the discussion. Chairman Lisa Parker hence, recommended to move items 12 and 13 under one Consent Agenda as item number 12
5. Approval of the Minutes from 10.20.14 Board Business Meeting
Speaker(s):  Chairman
Action(s):
I move to approve the minutes from 10.20.14 Board Business meeting as written, passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
6. TLN Update (TN Legislature)
Speaker(s):  Natalie Williams
Discussion:  Board member Natalie Williams, the TN Legislature representative for the Germantown Board of Education presented the TLN Update. She said that she had attended couple of Legal Workshops at the State for the Board members and will be sending updates to the Board apart from all the information updates from the TSBA. She informed that Senator Gresham had recently filed a Senate bill 4 to remove Common Core and replace it with the standards recommended by the Tennessee Standards Commission. She also gave updates on State vouchers and BEP funding.
7. Superintendent's Report
Discussion:  Superintendent Jason Manuel said that after a busy four months, we have to focus on how is GMSD dealing with growth, a strategic plan and think over the question, do we need to build a new elementary school on the south side of Germantown. He requested his cabinet members to give updates and reports from their respective departments. -Mason Grace, Instructional Technology Coordinator, updated on the snow day preparations, Germantown being rated as the 13th best suburban to live because of the best rated public school, and the TV studio at Houston High School. -John Pierce, Information Technology Coordinator, gave updates on upgraded wireless systems at Houston High and Riverdale Elementary schools and 1 to 1 Initiatives being discussed. -Autumn Enochs, Chief Financial Officer, discussed Quarterly Financial Report, Federal Projects receiving reimbursement from the State, Nutrition Statuesque and Self Insurance Funds. -Superintendent Jason Manuel expressed his concerns regarding Cafeteria Revenue issues and said that he had reached out to the Principals and the Cafeteria Managers in this regard. -Teresa Price, Director of Academic Advancement, gave details on the Math Textbook Committee, Gifted PLC at Houston Middle, Veteran Day Programs at Riverdale Elementary and Farmington Elementary, "Big Read" grant in pairing with the City of Germantown. -Chauncey Bland, Director of Student Services, updated on Cameras at Houston High, Emergency radios, Cell Phone coverage, Graduation reporting to the state, Transfer documentation, Honors Academy application date. - Superintendent Jason Manuel briefed on the proposed Leadership Academy for the average students. -Dan Haddow, Chief of Staff, gave updates on Performance related issues, Evaluation rate, Staff ethic hotline, Principal Evaluation and Expectations, Differentiated pay to enable growth of more programs and Tenure issues. -Superintendent Jason Manuel, thanked his entire Cabinet for their tireless, diligent work.
8. CIPA Presentation (Children's Internet Protection Act)
Speaker(s):  Mason Grace
Discussion:  Mason Grace, Instructional Technology Coordinator presented to the Board members and the Public, the CIPA (Children's Internet Protection Act) and a summary of the E-Rate details.
9. Citizens to be heard
Speaker(s):  Chairman
Discussion:  The following Citizens voiced their concerns in support of having later School start times in the various GMSD schools/ having two start times for all the GMSD schools. 1. Kelli Ciaramitaro, 8749 Pierpoint Cv. Germantown Tn 38139 2. Amy Boff, 2158 E. Glenalden Dr. Germantown TN 38139 3. Gary Hahn, 2964 Mallard Land, Germantown TN 38138 4. Kim Johnson, 2242 Otter burn Lane, Germantown TN 38139 5. Sheila Hahn, 2964 Mallard Lane, Germantown TN 38138 6. Paul Leonard, 9549 Ash Grove Cv, Germantown TN 38139 7. Lea Nowak, 2215 Duntreath Valley, Germantown TN 38139 8. Cam Meanwell, 8374 Silverthorn Cv, Germantown TN 38139 9. Laura Meanwell, 8374 Silverthorn Cv, Germantown TN 38139 10. Deanna Owen, 8525 Gotten Way, Germantown TN 38139 11. William Penn, 6592 Poplar Woods Circle.S, Germantown TN 38138 12. Marla Reizer, 2587 Adryon Cv, Germantown TN 38139 13. Julie Womack, 9225 Forest Hill Lane, Germantown TN 38139 14. Bess Warren, 2489 Netherhall Dr, Germantown TN 38139
10. CIP Agreement
Speaker(s):  Jason Manuel
Action(s):
I move to approve the CIP Agreement between the Shelby County Schools and the GMSD passed with a motion by Mr. Ken Hoover and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Fifty Million was awarded to the Shelby County Schools as CIP funds and GMSD schools will receive their portion of the funds which will be used to replace windows at Farmington Elementary School.
11. Miscellaneous Budget Amendments
Speaker(s):  Autumn Enochs
Action(s):
I move to approve the 5 Miscellaneous Budget Amendments number 20,21,22,23 and 24 passed with a motion by Mrs. Linda Fisher and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
12. Consent Agenda
Speaker(s):  Chairman
Action(s):
I move to approve the Consent Agenda passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
12.A. Consent Agenda -Second Reading -3 New Policies and Revision of 3 Policies
Speaker(s):  Cabinet
Recommended Motion(s):  I move to approve the Consent Agenda after Second Reading for the 3 New Policies and the Revision of the 3 policies passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Revision of 3 Policies:

SP 6.403- Student Communicable Diseases
HR 5.115 - Employee Assignment and Transfer
IP 4.600 - Grading

3 New Policies:

FM 2.400 - Revenues, Gifts and Bequests
HR 5.113 - In-Service and Professional Learning Opportunities
HR 5.602 - Staff Time Schedules

Action(s):
I move to approve the Consent Agenda after Second Reading for the 3 New Policies and the Revision of the 3 policies passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
12.B. Consent Agenda -First Reading - Revision of 3 Board Policies
Speaker(s):  Chauncey Bland
Recommended Motion(s):  I move to approve the revision of 3 Board policies in the consent agenda after first reading passed with a motion by Board Member #1 and a second by Board Member #2.
13. Annual Review of 25 Board Policies - From SBO 1.100-School Board Legal Status and Authority to SBO 1.407-School Board Records
Speaker(s):  Lisa Parker
Rationale: 

 The Board acknowledges that it has reviewed 25 Board policies  From SBO 1.100-School Board Legal Status and Authority to SBO 1.407-School Board Records and desires to make No substantive changes at this time.

The following 2 grammatical errors will be corrected,

1.108- 1st paragraph, last sentence- should be' known' instead of 'know' - (corrected)

1.204- last paragraph, last sentence- unfinished (corrected /removed "and" to complete the sentence)

Discussion:  Chairman Lisa Parker stated that "The Board acknowledges that it has reviewed 25 Board policies From SBO 1.100-School Board Legal Status and Authority to SBO 1.407-School Board Records and desires to make No substantive changes at this time. The following 2 grammatical errors will be corrected, 1.108- 1st paragraph, last sentence- should be' known' instead of 'know' - (corrected) 1.204- last paragraph, last sentence- unfinished (corrected /removed "and" to complete the sentence)
14. Announcements
Discussion:  Next work session is December 3rd, 6:00 PM at the GMSD Office, West Court. Next Board Business Meeting is December 15th, 4:00 PM at the City Council Chambers.
15. Adjournment
Discussion:  Chairman Lisa Parker adjourned the meeting at 8:04 PM
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