October 20, 2014 at 6:30 PM - GMSD Board Meeting

Discussion:  Chairman Lisa Parker called the meeting to order at 6:32 PM

Discussion:  Chairman Lisa Parker called for a moment of silence by referring to "A Practice of Wonderment", the willingness to be surprised and appreciate the little things in life, being thankful and express gratitude.

Discussion:  Vice-Chairman Ken Hoover lead the Pledge of Allegiance

Discussion:  Superintendent Jason Manuel recommended to make two changes to the Agenda, 1. To add approval of "LEA Compliance form" for the State as item number 15a 2. To pull Policy FM 2.400 - Revenues, Gifts and Bequests from the consent agenda (item number 14) and to have it as a separate item (item number 14a) as suggested by the Board Attorney Ms. Debra Owen.

Discussion:  -Superintendent Jason Manuel said that GMSD had an exceptional start after finishing the first 9 weeks of school. He explained what was great about the GMSD is that it has strong academics, remarkable parent involvement, enthusiastic sports team and the like. He requested his cabinet members to give updates and reports from their respective departments. -Dan Haddow, Chief of Staff updated on the School Start times Committee, Recruitment fairs, Database pool, Teachers' License Compliance, Personnel Information Statistics for State and Federal Reporting and attending a Law Conference for Labor relations. -Teresa Price, Director of Academic Advancement briefed on Response to Intervention, Kindergarten PLC at the District Office, two GMSD Teachers being selected for presentation at the PIE conference and the success of the Learning Walk Program. -Josh Cathey, Director of Operations, briefed on the Operational updates, Custodial maintenance, Bus concerns and the FCI Report (Facility Condition Index) for each of the GMSD schools. -Autumn Enochs, Chief Financial Officer, gave updates on Purchasing Services, Payroll and Benefits services, OPEB liability options and Cafeteria Revenues and Expenses.

Discussion:  Name: Rocky Janda, Alderman, City of Germantown. Address:1999, Waxlander Circle, Germantown TN 38138. On behalf of the Board of Aldermen, City of Germantown, he thanked the dedicated leadership of the Superintendent in starting the new school district and appreciated the great team work towards the community. He expressed his dissatisfaction on the current Mayoral campaign landscape based on getting back the 3G schools which may not be a reality. He also said that Schools issue is under the control of the Superintendent and the Board of Education and that the Board of Mayor and Aldermen only play a supporting role. He appreciated the Excellence Always motto of the Germantown Municipal School District.

Discussion:  Chairman Lisa Parker appreciated the Houston High School Varsity Volleyball Team for being the District and Regional Champions 2014 and Currently 16th in State. Coach Becky Tigert Pendelton introduced the following team members and gave updates on the accomplishments. Olivia Novotny Mary Layne Beason Emily Jernigan Kylie Hayes Krysta Medearis Bronwyn Worthy Meredith Dickey Mary Morgan Truitt Rhonda White Maddie Howe McKenna Wharton Katjana Gries Annabelle Lohrenz Sponsor- Lorrie Tingle Coach- Becky Tigert-Pendleton Chairman Lisa Parker, Superintendent Jason Manuel and the Board members appreciated the achievements of the team.

Discussion:  There were only two companies that responded to the RFP. Gelbach Designs proposal was for $142,768.65. Ellen Caldwell Designs proposal was for $186,844.00. The TV studio faculty had a strong consensus that the proposal from Gelbach more closely matched the specifications from the RFP and their pricing was $44,075.35 better, which is why Gelbach Designs was awarded the RFP. Based on the above information, the Board decided to approve the purchase.

Discussion:  Teresa Price, Director of Academic Advancement, briefed on the Extended Contract Program.

Discussion:  SP 6.403- Student Communicable Diseases HR 5.115 - Employee Assignment and Transfer IP 4.600 - Grading

Discussion:  HR 5.113 - In-Service and Professional Learning Opportunities HR 5.602 - Staff Time Schedules The Board approved to pull the policy FM 2.400 - Revenues, Gifts and Bequests from the consent agenda and have it as a separate item number 14a in the agenda

Discussion:  No Old Business discussed at this time

Discussion:  No New Business discussed at this time

Discussion:  Next Board Work Session is Nov.5th, 6:00 PM at the GMSD Office. Next Board Business Meeting is Nov.17th 6:30 PM at the GMSD Office.

Discussion:  Chairman Lisa Parker adjourned the meeting at 7:56 PM