October 20, 2014 at 6:30 PM - GMSD Board Meeting
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1. Call to Order
Speaker(s):
Chairman
Discussion:
Chairman Lisa Parker called the meeting to order at 6:32 PM
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2. Moment of Silence
Speaker(s):
Chairman
Discussion:
Chairman Lisa Parker called for a moment of silence by referring to "A Practice of Wonderment", the willingness to be surprised and appreciate the little things in life, being thankful and express gratitude.
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3. Pledge of Allegiance
Discussion:
Vice-Chairman Ken Hoover lead the Pledge of Allegiance
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4. Approval of Agenda
Speaker(s):
Chairman
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Superintendent Jason Manuel recommended to make two changes to the Agenda,
1. To add approval of "LEA Compliance form" for the State as item number 15a
2. To pull Policy FM 2.400 - Revenues, Gifts and Bequests from the consent agenda (item number 14) and to have it as a separate item (item number 14a) as suggested by the Board Attorney Ms. Debra Owen.
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5. Approval of the Minutes from 9.15.14 Board Meeting
Speaker(s):
Chairman
Recommended Motion(s):
I move to approve the minutes from the 9/15/14 meeting passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Superintendent's Report
Speaker(s):
Jason Manuel
Discussion:
-Superintendent Jason Manuel said that GMSD had an exceptional start after finishing the first 9 weeks of school. He explained what was great about the GMSD is that it has strong academics, remarkable parent involvement, enthusiastic sports team and the like. He requested his cabinet members to give updates and reports from their respective departments.
-Dan Haddow, Chief of Staff updated on the School Start times Committee, Recruitment fairs, Database pool, Teachers' License Compliance, Personnel Information Statistics for State and Federal Reporting and attending a Law Conference for Labor relations.
-Teresa Price, Director of Academic Advancement briefed on Response to Intervention, Kindergarten PLC at the District Office, two GMSD Teachers being selected for presentation at the PIE conference and the success of the Learning Walk Program.
-Josh Cathey, Director of Operations, briefed on the Operational updates, Custodial maintenance, Bus concerns and the FCI Report (Facility Condition Index) for each of the GMSD schools.
-Autumn Enochs, Chief Financial Officer, gave updates on Purchasing Services, Payroll and Benefits services, OPEB liability options and Cafeteria Revenues and Expenses.
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7. Citizens to be heard
Speaker(s):
Chairman
Discussion:
Name: Rocky Janda, Alderman, City of Germantown.
Address:1999, Waxlander Circle, Germantown TN 38138.
On behalf of the Board of Aldermen, City of Germantown, he thanked the dedicated leadership of the Superintendent in starting the new school district and appreciated the great team work towards the community.
He expressed his dissatisfaction on the current Mayoral campaign landscape based on getting back the 3G schools which may not be a reality. He also said that Schools issue is under the control of the Superintendent and the Board of Education and that the Board of Mayor and Aldermen only play a supporting role.
He appreciated the Excellence Always motto of the Germantown Municipal School District.
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8. Recognitions
Speaker(s):
Chairman
Discussion:
Chairman Lisa Parker appreciated the Houston High School Varsity Volleyball Team for being the District and Regional Champions 2014 and Currently 16th in State.
Coach Becky Tigert Pendelton introduced the following team members and gave updates on the accomplishments.
Olivia Novotny
Mary Layne Beason
Emily Jernigan
Kylie Hayes
Krysta Medearis
Bronwyn Worthy
Meredith Dickey
Mary Morgan Truitt
Rhonda White
Maddie Howe
McKenna Wharton
Katjana Gries
Annabelle Lohrenz
Sponsor- Lorrie Tingle
Coach- Becky Tigert-Pendleton
Chairman Lisa Parker, Superintendent Jason Manuel and the Board members appreciated the achievements of the team.
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9. Amendment to TCRS Resolution
Speaker(s):
Autumn Enochs
Recommended Motion(s):
To approve the change of the effective date of participation from January 1, 2014 to July 1, 2014 to reflect the earliest date of effect subsequent to TCRS Board approval. passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Awarding of RFP for the TV studio set to Gelbach Designs Inc.
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve the purchase of the Houston High School TV studio set design, construction, and installation from Gelbach Designs, Inc. passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
There were only two companies that responded to the RFP. Gelbach Designs proposal was for
$142,768.65. Ellen Caldwell Designs proposal was for $186,844.00. The TV studio faculty had a strong consensus that the proposal from Gelbach more closely matched the specifications from the RFP and their pricing was $44,075.35 better, which is why Gelbach Designs was awarded the RFP.
Based on the above information, the Board decided to approve the purchase.
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11. Review of the Extended Contract Program Summary
Speaker(s):
Teresa Price
Discussion:
Teresa Price, Director of Academic Advancement, briefed on the Extended Contract Program.
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12. New Policy IP 4.211 Online Courses for second reading
Speaker(s):
Teresa Price
Recommended Motion(s):
I move to approve Policy IP 4.211 Online courses after second reading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Consent Agenda -Revision of 3 Policies- first reading
Speaker(s):
Cabinet
Recommended Motion(s):
I move to approve the Revision of the three policies in the consent agenda after first reading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
SP 6.403- Student Communicable Diseases
HR 5.115 - Employee Assignment and Transfer
IP 4.600 - Grading
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14. Consent Agenda - 2 new Policies for first reading
14a. Policy FM 2.400 - first reading
Speaker(s):
Cabinet
Recommended Motion(s):
I move to approve the 2 new Policies on the consent agenda after first reading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
HR 5.113 - In-Service and Professional Learning Opportunities
HR 5.602 - Staff Time Schedules
The Board approved to pull the policy FM 2.400 - Revenues, Gifts and Bequests from the consent agenda and have it as a separate item number 14a in the agenda
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15. Miscellaneous Budget Amendments
15a.Approval of LEA Compliance form
Speaker(s):
Autumn Enochs
Recommended Motion(s):
I move to approve the Miscellaneous Budget Amendments, 6 amendments from Number 14 to Number 19 passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Old Business
Discussion:
No Old Business discussed at this time
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17. New Business
Discussion:
No New Business discussed at this time
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18. Announcements
Discussion:
Next Board Work Session is Nov.5th, 6:00 PM at the GMSD Office.
Next Board Business Meeting is Nov.17th 6:30 PM at the GMSD Office.
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19. Adjournment
Discussion:
Chairman Lisa Parker adjourned the meeting at 7:56 PM
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