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September 15, 2014 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  The Chairman called the meeting to order at 6:33 PM. Board member Ken Hoover was participating in a TSBA meeting in Ripley, TN and hence was absent.
2. Moment of Silence
Speaker(s):  Natalie Williams
Discussion:  Natalie Williams led the moment of silence after appreciating the teachers for taking the initiative to go that extra mile in educating the students.
3. Pledge of Allegiance
Speaker(s):  Linda Fisher
Discussion:  Linda Fisher led the Pledge of Allegiance.
4. Approval of Agenda
Speaker(s):  Chairman
5. Presentation of GMC PTA Charter
Speaker(s):  Mindy Fischer
Discussion:  Mindy Fischer, President, GMC PTA presented the GMC PTA Charter to Lisa Parker, Chairman, Germantown Board of Education. The following PTA members were present at the meeting, Gayle Verneuille - Germantown Municipal Council PTA, VP Membership Mindy Fischer - Germantown Municipal Council PTA, President and Houston Middle PTA representative Colleen Stewart - Dogwood Elementary, Membership Chair Marianne Farabee - Farmington Elementary, Membership Chair Amy Jenkins - Riverdale Elementary , PTA Vice President Andrea McLeod - Houston High School, PTA President Terri Harris - Houston High School, PTA Board Member
6. PTA Proclamation
Speaker(s):  Chairman
Discussion:  Gayle Verneuille - Germantown Municipal Council PTA, VP Membership, read the PTA Proclamation which announced that the GMSD Board of Education proclaimed September 2014 as "PTA Membership Enrollment Month"
7. Approval of the Minutes from 8.18.14 Business meeting and 9.3.14 Special called meeting
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from 8.18.14 Board meeting and 9.3.14 special called meeting passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the minutes from 8.18.14 Board meeting passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
I move to approve the minutes from 9.3.14 special called meeting passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
8. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Jason Manuel appreciated his GMSD Staff for continuing to do an exceptional job. He requested his Cabinet to give updates in their respective departments. Mason Grace, Curriculum Technology Coordinator briefed on two key items, the Cyber Safety Program and the District Plan for School Closings. Chauncey Bland, Director of Student Services gave information on Server updates and Policy updates. He also said that the first 20 day report was submitted to the State Department. Teresa Price, Director of Academic Advancement updated on extended contract units (ECU), Learning walk program, Easy CBM and Title funds. Josh Cathey, Director of Operations, briefed on Emergency generators, Site based meetings on School Start times, Employee Wellness Clinic , Safe path to School program, Transportation and Facilities issues. Autumn Enochs, Chief Financial Officer, gave updates on the 2014 city audit, Nutrition issues, Major progress on Retirement benefits and Health Insurance Funds. Dan Haddow, Chief of Staff, briefed on Performance Management, Classified Personnel Evaluation, Safe School Videos, Payroll and Employee Portal updates, School Start times and School Name Committees. Superintendent Manuel updated on the status of Senior Transcripts.
9. Citizens to be heard
Speaker(s):  Chairman
Discussion:  There were no citizens to be heard at this time.
10. Agreement between GMSD and Employee Security Planning, Inc. for Bob Shupe as Consultant
Speaker(s):  Josh Cathey
Action(s):
The Agreement between GMSD and Employee Security Planning, Inc. for hiring Bob Shupe as a Consultant passed with a motion by Mr. Mark Dely and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
11. 20 New Policies on the consent agenda for second reading
Speaker(s):  Cabinet
Recommended Motion(s):  I move to approve the 20 School Board Policies on the consent agenda after second reading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the 20 School Board Policies on the consent agenda after second reading passed with a motion by Mrs. Linda Fisher and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
12. Revision of Policy HR 5.302 Employee sick leave
Speaker(s):  Dan Haddow
Recommended Motion(s):  I move to approve the revision of Policy HR 5.302 Employee sick leave passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the revision of Policy HR 5.302 Employee sick leave passed with a motion by Mr. Mark Dely and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
13. Revision of Policy HR 5.303 Employee Personal and Professional Leave
Speaker(s):  Dan Haddow
Recommended Motion(s):  I move to approve the revision of Policy HR 5.303 Employee Personal and Professional Leave passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the revision of Policy HR 5.303 Employee Personal and Professional Leave passed with a motion by Mrs. Linda Fisher and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
14. Revision of Policy IP 4.600 Grading
Speaker(s):  Teresa Price
Recommended Motion(s):  I move to approve the revision of Policy IP 4.600 grading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the revision of Policy IP 4.600 grading passed with a motion by Mr. Mark Dely and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
15. New Policy IP 4.211 Online Courses for first reading
Speaker(s):  Teresa Price
Recommended Motion(s):  I move to approve Policy IP 4.211 Online courses after first reading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve Policy IP 4.211 Online courses after first reading passed with a motion by Ms. Lisa Parker and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
16. Policy FM 2.201 Line Item Transfer Authority for second reading
Speaker(s):  Autumn Enochs
Recommended Motion(s):  I move to approve Policy FM 2.201 Line Item Transfer Authority after second reading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve Policy FM 2.201 Line Item Transfer Authority after second reading passed with a motion by Mr. Mark Dely and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
17. Miscellaneous Budget Amendments
Speaker(s):  Autumn Enochs
Recommended Motion(s):  I move to approve the Miscellaneous Budget Amendments passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Miscellaneous Budget Amendments passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Absent
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Budget Amendment # 13
18. Old Business
Discussion:  There was no old business to discuss at this time.
19. New Business
Discussion:  There was no new business to discuss at this time.
20. Announcements
Discussion:  October 1,2014 is the International Walk to School day. Next Board Work Session is scheduled for October 1,2014 at the GMSD Office. Next Board Business Meeting is scheduled for October, 20,2014 at the City Council Chambers.
21. Adjournment
Discussion:  Chairman Lisa Parker adjourned the meeting at 7:30 PM
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