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August 18, 2014 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called the meeting to order at 6:37 PM
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called for a moment of silence.
3. Pledge of Allegiance
Speaker(s):  Chairman
Discussion:  Board member Ken Hoover led the Pledge of Allegiance.
4. Approval of Agenda
Speaker(s):  Chairman
Action(s):
I move to approve the agenda with an amendment of pulling item number 13. Budget Adjustment Policy off the agenda passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Chairman Lisa Parker recommended to pull item number 13-Budget Adjustment Policy from the agenda due to pending legal opinion
5. Approval of the Minutes from 7/21/14 Board Meeting
Speaker(s):  Chairman
Action(s):
7.21.2014 Meeting minutes approved as written passed with a motion by Mr. Mark Dely and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
6. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Jason Manuel appreciated all on how the schools have were off to an exceptional start and successful on day 11. He requested his Cabinet to give updates in their respective departments. Mason Grace, Curriculum Technology coordinator briefed on email accounts,PowerSchool, badges, website training, Pilot program at Houston Middle for creating school websites by the students. John Pierce, IT coordinator, updated on the process of switching from City's Network to the new Network system for the Municipal district. Josh Cathey, Director of Operations, briefed on various issues dealt with Operations like, Inspection of Kitchen compression system, Health enrollment numbers, RFP on TV studio and Transportation issues. Teresa Price, Director of Academic Advancement, updated on staffing, ESL teachers, scheduling and textbooks. Chauncey Bland, Director of Student Services, gave information on the total enrollment being 5,699- Dogwood Elementary - 820 Farmington Elementary - 788 Riverdale Elementary - 1,266 Houston Middle - 885 Houston High - 1,940 He also said that enrollment is healthy and more students are being entered in EIS system and PowerSchool. Autumn Enochs, Chief Financial Officer informed that all accounts payable transactions have been entered in APECS system and are in the process of the monthly reconciliation. Dan Haddow, Chief of Staff, briefed on the Human Resources updates. Superintendent Manuel appreciated his Staff for their diligent work in all the departments.
7. Citizens to be heard
Speaker(s):  Chairman
Discussion:  There were no citizens to be heard.
8. 20 New Policies
Speaker(s):  Cabinet
Recommended Motion(s):  I move to approve the 20 School Board Policies passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the 19 School Board Policies after first reading passed with a motion by Mr. Ken Hoover and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
I move to approve the School Board Policy IP4.602 with amendments recommended by Mr. Manuel and the Board members after first reading passed with a motion by Mr. Mark Dely and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
9. Revision of Policy IP4.301 Interscholastic Athletics
Speaker(s):  Chauncey Bland
Recommended Motion(s):  I move to approve the Revision of Policy IP4.301 Interscholastic Athletics passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Revision of Policy IP4.301 Interscholastic Athletics passed with a motion by Mr. Ken Hoover and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10. Revision of Policy IP 4.210 - Honors, AP and Dual enrollment courses
Speaker(s):  Jason Manuel
Recommended Motion(s):  I move to approve the Revision of Policy IP 4.210 - Honors, AP and Dual enrollment courses passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Revision of Policy IP 4.210 - Honors, AP and Dual enrollment courses passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
11. Special Course Approval
Speaker(s):  Teresa Price
Recommended Motion(s):  I move to authorize the Chairman and the Superintendent to approve the Application for the renewal of the Special courses for State Approval passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to authorize the Chairman and the Superintendent to approve the Application for the renewal of the Special courses for State Approval passed with a motion by Mr. Mark Dely and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
12. Board Approval of Flexible Fringe Benefits Plan
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move that the Board of Education adopt a Section 125 Flexible Fringe Benefits Plan for the employees of Germantown Municipal School District to be effective on September 1,2014 passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move that the Board of Education adopt a Section 125 Flexible Fringe Benefits Plan for the employees of Germantown Municipal School District to be effective on September 1,2014 passed with a motion by Mr. Mark Dely and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
13. Budget Adjustment Policy
Speaker(s):  Autumn Enochs
Discussion:  Item pulled from the Agenda per recommendation from the Board Chairman, Ms. Lisa Parker and approved by the Board. Refer item number 4, Approval of Agenda.
14. Old Business
Discussion:  No Old Business was discussed at this time
15. New Business
Discussion:  No New Business was discussed at this time
16. Announcements
Discussion:  Next Board Work Session scheduled for 9.3.14, 6.00 PM at the GMSD District office. Next Board Business Meeting scheduled for 9.15.14, 6:30 PM at the City Council Chambers, Germantown TN.
17. Adjournment
Discussion:  Meeting was adjourned at 7:43 PM
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