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July 21, 2014 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called the meeting to order at 6:34 PM
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called for a moment of silence
3. Pledge of Allegiance
Discussion:  Board member Ken Hoover lead the Pledge of Allegiance
4. Approval of Agenda
Speaker(s):  Chairman
Action(s):
Agenda approved with an amendment to add item number 13A as 13.1 - the Reach Contract upon recommendation from Mr. Manuel passed with a motion by Mr. Mark Dely and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
5. Approval of Minutes from July.7.14 Meeting
Speaker(s):  Chairman
Action(s):
7.7.14 Meeting Minutes approved with two corrections. 1)To remove the repeat of "motion passed"- information from item number 5 in the Agenda and 2) To correct the date of the Principals' boot camp from July.18 to July.16 passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Abstain (With Conflict)
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
6. Approval of Minutes from the July.14.14 Special called meeting
Action(s):
7.14.14 Special called Meeting Minutes approved as written passed with a motion by Mrs. Linda Fisher and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
7. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Manuel briefed on how his team was very busy over the past few weeks in preparing for In-Services, Trainings and other Information sessions for the Principals, Assistant Principals and the staff. He said that he was very excited that the Germantown Municipal School District was ready to open the doors on August 4th. He requested his Cabinet to brief on the key components of their updates. Mr. Dan Haddow, Chief of Staff briefed on Human Resources and Performance Management Mr. John Pierce, Network Administrator talked about the successful Laptop Distribution to Teachers. Ms. Teresa Price briefed on the Academics and Reach Program. Ms. Autumn Enochs, CFO gave important updates on the Employee Portal issues. Mr. Josh Cathey, Director of Operations briefed on the Plant Managers, School Signs, Germantown Municipal TV station, GCA, Benefits and Dogwood elementary front desk issue. Mr. Mason Grace, Curriculum Technology Coordinator, gave updates on laptop distribution, ID Badges, District In-Service Vendor Participation and the great support by Ms. Mindy Fischer and Ms. Amy Jenkins of the Germantown Municipal Council PTA in organizing the In-Service event. Chairman Lisa Parker appreciated the District Office team on hearing the positive comments from the Teachers at Riverdale Elementary. Superintendent Manuel appreciated everyone who was a part of this great cause and said that he was very proud of his GMSD team.
8. Citizens to be heard
Speaker(s):  Chairman
Discussion:  Ms.Ruxie Olariu, 222 Mysen Drive, Cordova TN 38018 voiced her concern regarding the Transportation request/ issue from the south cordova parent community.
9. Approval of 23 School Board Policies on the Consent Agenda after second reading
Speaker(s):  Jason Manuel
Recommended Motion(s):  To approve 23 school board policies on the consent agenda after second reading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
To approve 23 school board policies on the consent agenda after second reading passed with a motion by Mr. Mark Dely and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10. ILA for Payroll
Speaker(s):  Jason Manuel
Recommended Motion(s):  Move to authorize the Superintendent and the Chairman of the Board of education to execute the ILA for Payroll passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Move to authorize the Superintendent and the Chairman of the Board of education to execute the ILA for Payroll passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
11. ILA for Purchasing
Speaker(s):  Jason Manuel
Recommended Motion(s):  Move to authorize the Superintendent and the Chairman of the Board of education to execute the ILA for Purchasing passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Move to authorize the Superintendent and the Chairman of the Board of education to execute the ILA for Purchasing passed with a motion by Mr. Ken Hoover and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
12. ILA for Network and Telecommunications
Speaker(s):  Jason Manuel
Recommended Motion(s):  Move to authorize the Superintendent and the Chairman of the Board of education to execute the ILA for Network and Telecommunications passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Move to authorize the Superintendent and the Chairman of the Board of education to execute the ILA for Network and Telecommunications passed with a motion by Mrs. Linda Fisher and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
13. MOU between TDOE and GMSD for Coordinated School Health LEA Grant
Speaker(s):  Brian Fisher
Recommended Motion(s):  To move to approve the Memorandum of Understanding between the Tennessee Department of Education and the Germantown Municipal School District FY 2014-2015 for the LEA Grant of $90,000 for the purpose of developing and maintaining the Coordinated School Health initiative in GMSD passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
To move to approve the Memorandum of Understanding between the Tennessee Department of Education and the Germantown Municipal School District FY 2014-2015 for the LEA Grant of $90,000 for the purpose of developing and maintaining the Coordinated School Health initiative in GMSD passed with a motion by Mrs. Linda Fisher and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
13.A. Reach Contract
Speaker(s):  Lisa Parker
Recommended Motion(s):  to move that the executive committee enter into contract that would allow use of facilities for the reach program by the Germantown Parks and Recreation, once reviewed by the council passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
to move to authorize the executive committee to enter into contract with the City of Germantown that would allow use of facilities for the reach program and other activities by the Germantown Parks and Recreation, once reviewed by the council. passed with a motion by Mr. Mark Dely and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
14. Old Business
Discussion:  Board members and the Superintendent expressed their concerns over the clause added in the last minute to the Durham Transportation contract, which may lead to a financial burden for the district if it chooses to introduce 2 bell times in the future.
15. New Business
Discussion:  No New Business was discussed at this time
16. Announcements
Discussion:  -GMSD Kick off celebration set for July.26.2014. -Principals' Luncheon hosted by the City of Germantown at 11:30 am on July.22.2014. -GMSD District In-service scheduled for July.28.2014.
17. Adjournment
Speaker(s):  Chairman Lisa Parker
Discussion:  Meeting adjourned at 8:07 PM
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