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1. CALL TO ORDER
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2. MOMENT OF SILENCE
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3. PLEDGE TO THE FLAG
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4. APPROVE CONSENT AGENDA AND REGULAR AGENDA
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve the Consent and Regular Agendas. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
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5. TIME FOR CITIZENS TO SPEAK
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5.A. No citizens asked to appear before the Board.
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6. SPECIAL RECOGNITION
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6.A. Recognition of the EHS State Qualifying Swimmers.
Discussion:
Coach Holt, Coach Brussard, and Coach Rozelle recognized the TAD Swimmers. Mr. VanHuss commented that Coach Sutton began the program and that for a long time swimming was a club, and now it is a real sport. Thanks to Coach Holt and Dr. Minton for making it an emphasis.
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6.B. Recognition of EHS Student Karisse Dickison who placed 2nd in a National Billboard Design Competition.
Discussion:
Dr. Minton recognized Karisse Dickison for her 2nd place finish in the National Billboard Design Competition.
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6.C. Recognition of the EHS Football Team.
Discussion:
Coach Witten recognized the EHS Football team for competing in the third straight championship.
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7. CONSENT AGENDA
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7.A. Minutes of Regular Meeting: January 20, 2022.
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7.B. Approve General Purpose Fund Financial Statement, January 31, 2022.
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7.C. Approve Federal Projects Fund Financial Statement, January 31, 2022.
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7.D. Approve School Nutrition Fund Financial Statement, January 31, 2022.
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7.E. Approve the Director of Schools to travel to Nashville, Tennessee for the 2022 TOSS Legislative & Learning Conference on March 22-24, 2022.
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7.F. Approve Ricoh Master Lease Agreement and Ricoh Master Maintenance Sale Agreements to supply copiers for ECS.
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7.G. Approve Elizabethton City Schools to enter into a contract with SchoolKit for Early Literacy services in the amount of $80,000.00 to be paid with the Early Literacy Networks Grant and to be paid over a two-year period.
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7.H. Approve an Affiliation Agreement between Elizabethton City Schools and The University of Akron.
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7.I. Approve an Equipment Disposal Request from Travis Hurley, Principal at East Side Elementary School for the disposal of 200 metal chairs and 40 metal padded chairs that are broken. PTAC will be purchasing new chairs.
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7.J. Approve an Equipment Disposal Request from Travis Hurley, Principal at East Side Elementary School for the disposal of a wooden cart that's broken, to be thrown away.
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7.K. Approve an Equipment Disposal Request from John Wright, Principal at West Side Elementary School for the disposal of two black top tables.
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7.L. Approve an Equipment Disposal Request from Beth Wilson, Finance Director at Central Office, for the disposal of a Risograph Machine that is no longer functional.
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7.M. Approve an Equipment Disposal Request from John Wright, Principal at West Side Elementary School for the disposal of 25 School Dictionaries by Macmillian Publishing Company and 20 of The World Almanacs, World Atlas and Webster's American English Dictionaries, to be donated.
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7.N. Approve an Equipment Disposal Request from John Wright, Principal at West Side Elementary School for the disposal of five battery operated walkie-talkies.
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7.O. Approve an Equipment Disposal Request from John Wright, Principal at West Side Elementary School for the disposal of fiction and non-fiction books that are beyond repair. Those in better condition will be donated to the Betsy Book Bus.
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7.P. Approve an Equipment Disposal Request from John Wright, Principal at West Side Elementary for the disposal of books that are water damaged, molded, or damaged beyond repair.
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8. REPORT - DIRECTOR OF SCHOOLS/BOARD MEMBERS
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8.A. Personnel Report
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8.A.a. ADDITIONAL POSITION: Jason Holly, Golf Coach at TAD, effective January 19, 2022.
NEW: Karen Martin, Educational Asst. to the Teacher at EHS, effective January 20, 2022; Cassidy Brown, Educational Asst. to the Teacher at EHS, effective January 20, 2022; Regina May, Sub LPN, Systemwide, effective January 26, 2022; Jessica Hayes, Interim Biology Teacher at EHS, effective January 31, 2022, through May 2, 2022; Shawnee Markland, SPED Assistant to the Teacher at WSE, effective February 1, 2022; Cassie Jones, ESP Student Leader Systemwide, effective February 7, 2022 TRANSFERRED: Carrie Matherly, from PT to FT Special Ed. Asst.at WSE, effective January 19, 2022; Ellie Phillips, from Substitute to Interim Teacher at EHS, effective January 27, 2022; Kaylee Ingram, from ESP Student Leader to Educational Assistant to the Teacher at ESE, effective February 7, 2022 RESIGNED: Christopher Derr, Custodian at EHS, effective January 19, 2022; Michayla Miller, Educational Asst. to the Teacher at EHS, effective February 11, 2022; Tamara Street, Cafeteria Personnel at WSE, effective January 28, 2022; Bethany Isaacs, Educational Assistant to the Teacher at EHS, effective January 28, 2022; Lucas Gentry, Tn All Corp Instructional Assistant at TAD, effective February 4, 2022 RETIRING: Mitzi Phillips, Bookkeeper at T. A. Dugger, effective February 15, 2022. LEAVE OF ABSENCE: Tammy Markland (REVISED), Assistant to the Principal at WS from March 7, 2022 through May 31, 2022. |
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8.B. Director's Update
Discussion:
So great to recognize our students, 5 wrestlers qualified for state, both basketball teams (men and women) playing for championships. Fantastic athletic season!! Very proud of them and wish them luck as they move forward. Thanks to Marsha Taylor, Myra Newman and others who worked on the ESSER Plans and Best for All District Recognition. Working with Tom Weems to develop a Capital Projects Plan for the next 5-10 years. New State Funding formula released on Thursday. Will give us an idea based on current enrollment. Congratulations to Mr. Dustin Hensley on the Humanities Grant he received. This is National Public School Week. ECS is an important part of our society, culture and community. We take children from where they are and stretch them as far as possible. Received a lot of good information at the TSBA Legal and Legislative Workshop as well as the National Superintendents Conference in Nashville last week. Please see the handouts. General Assembly Legislative items TSBA is supporting and the ones they're opposing. Encourage you to look over those. See Mr. VanHuss if you have questions or comments. Superintendent's Conference was huge, over 4,000 School Superintendents there. Focusing on culture, climate of schools, relationships, etc. That's a focus we have as well. We work hard to find somewhere a student can plug in. Of all the jobs created in Tennessee 40% will only require a certificate or two year degree. There is such a need and a focus right now. Significant salaries for those in CTE. It was a great opportunity to see what's going on in other parts of the country. Great things going on in ECS, two national publications based on ECS, Christian Science Monitor, The 74, multiple visits from State Department, more coming up, hosting next round of early literacy training in April, later in March we'll be recognized for our Reading 360 work. So many good things going on. Reinforces what good work our teachers are doing. Thank you for the work you do in our school system.
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8.B.a. Dustin Hensley to report on the $10,000.00 Grant received supporting paid internships this summer to help collect and document the history of the Douglas School for the EHS Archives in the school library.
Discussion:
Funding through the American Rescue Plan. We were one of 200 libraries to receive funding. The focus of this grant is to create an archive for the Douglas School. We need more information on the Douglas School. Paying two college interns to work in the Douglas Community, compiling the records and archiving them. Thank you for the freedom to work on these grants.
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8.C. Board Member Reports
Discussion:
On behalf of the Board, we appreciate the schools for all the gifts during School Board Appreciation Week. Welcome to Ashlyn Meadows. She is one of the four students attending the Scope Conference. Looking forward to a report of what she learned while there.
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8.D. City Council Liaison's Report
Discussion:
Mr. Simerly reminded us that the budgets are coming up. He told of a personal experience he had with a server at a restaurant in Elizabethton and how she heard of Elizabethton City Schools from a former friend and moved here, so her child could be a part of ECS. Makes you feel good!
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8.E. Student Liaison's Report
Discussion:
Third social and emotional learning survey students just finished. Focusing on that right now. Thanked Dr. Minton for allowing her to attend the meeting with Mr. Weems for the bathrooms. Mr. VanHuss said someone from Mr. Weems office came to discuss the whole process in remodeling the restrooms. Looking at ways of how we can dress those up.
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9. REGULAR AGENDA
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9.A. Approve the 2023-2024 Elizabethton City Schools Calendar.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve the 2023-2024 Elizabethton City Schools Calendar. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
In general, same procedure we've followed for many years. Appreciate all the calendar committee members who help put this calendar together. Nice to have a calendar a year out.
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9.B. Approve the ESSER 3.0 Public Plan-Federal Relief Spending Addendum and Safe Return to In-Person Instruction and Continuity of Services Plan Addendum.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve the ESSER 3.0 Public Plan-Federal Relief Spending Addendum and Safe Return to In-Person Instruction and Continuity of Services Plan Addendum. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
We have to update these plans every six months. Several people here at Central Office helped with this. Some dollars changed, but that's all the changes.
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9.C. Approve the award of Bid Number ECSS 2021-2022-02 for Pool Deck Resurfacing and Locker Room restoration for Elizabethton High School to be awarded to High Tech Industries, Inc. in the amount of $29,572.00.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve the award of Bid Number ECSS 2021-2022-02 for Pool Deck Resurfacing and Locker Room restoration for Elizabethton High School to be awarded to High Tech Industries, Inc. in the amount of $29,572.00. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Pool deck pretty bad for quite a while. We will remove mats, clean and put a non-slip surface down. Needed for quite some time. Improves functionality of the area. $9,500.00 was generated from the Typhoon Swim Club going toward the cost of this renovation. Not having to dip into fund balance to do this work. This is another way for us to stretch every dollar.
Mr. Wilson stated he was always worried about the condition of this area. Mr. Pless stated it was a very nice pool and deserves this renovation.
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9.D. Approve 2022-2023 budget request letter from Elizabethton City Schools to the City of Elizabethton.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve 2022-2023 budget request letter from Elizabethton City Schools to the City of Elizabethton. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. VanHuss stated this letter is to request funding to cover the SRO's at the Elementary Schools and maybe part of the TAD SRO. This grant has allowed us to have an SRO at every school. The positive interaction with students and SRO's is invaluable. We are very appreciative of the way the City supports us. The Council is very supportive, and we're very appreciative. We're partnering with the City for next year's concerts. It's going to be great for the community.
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9.E. Approve on first and final reading Board Policy 2.806 Bids and Quotations, as revised.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve on first and final reading Board Policy 2.806 Bids and Quotations, as revised. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This item would change the Board Policy and raise the bid limit from $10,000.00 to $25,000.00. Very excited about this. It costs more and more to live and run a school system. Sometimes the bid process is delayed due to the process. Quotes will still be required.
Mr. Isaacs asked if anything under $25,000.00 would not come before the Board. Mr. VanHuss clarified it would not.
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9.F. Discussion of potential dates for Capital Projects and Budget Workshops.
Discussion:
The Capital Projects and Budget Workshops have been scheduled for Wednesday, March 2nd at 5:00 p.m.
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10. FOR YOUR INFORMATION
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11. NEXT REGULARLY SCHEDULED BOARD MEETING
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11.A. The next regularly scheduled Board Meeting will be held on the 17th day of March 2022, at 5:30 p.m. in the Mack Pierce Board Room in the offices of the Elizabethton Board of Education, located at 804 S. Watauga Avenue, Elizabethton, Tennessee.
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12. ADJOURN
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 Motion to Adjourn Motion carried.
Discussion:
Mr. Mike Wilson made a motion to adjourn the meeting.
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