August 19, 2021 at 5:30 PM - REGULAR SCHEDULED MEETING

1. CALL TO ORDER

2. MOMENT OF SILENCE

3. PLEDGE TO THE FLAG

4. APPROVE CONSENT AGENDA AND REGULAR AGENDA

5. TIME FOR CITIZENS TO SPEAK

5.A. Ms. Ryann Jeffers
163 Ezee Street
Elizabethton, Tennessee 37643
(423) 895-0512

Ms. Jeffers would like to address the Board regarding involvement within the school system.

6. CONSENT AGENDA

6.A. Minutes of Regular Meeting:  July 15, 2021.

6.B. Approve General Purpose Fund Financial Statement, June 30, 2021, and July 31, 2021.

6.C. Approve Federal Projects Fund Financial Statement, June 30, 2021 and July 31, 2021.

6.D. Approve School Nutrition Fund Financial Statement, June 30, 2021, and July 31, 2021.

6.E. Approve Year End Reserves for FY 2020-2021.  

6.F. Approve the purchase of a 2022 Chevrolet Malibu Sedan from Freeland Chevrolet, to be used for Driver Education classes at Elizabethton High School in the amount of $17,900.00. The purchase will be made utilizing State Contract pricing.

6.G. Approve ratification of the 2021-2022 Dual Credit Memorandum of Understanding between Elizabethton City Schools and Northeast State Community College.

6.H. Equipment Disposal Request from Jordan Carder, ESP Coordinator, for the disposal of a printer that no longer works, to be recycled by the Technology Department.

6.I. Equipment Disposal Request from Jordan Carder, ESP Coordinator, for the disposal of a paper shredder that no longer works.

6.J. Equipment Disposal Request from Jordan Carder, ESP Coordinator, for the disposal of Michigan Model for Health Curriculum that is outdated.

6.K. Equipment Disposal Request from Jon Minton, Principal at EHS, for the disposal of two (2) wooden tables to be thrown away.

6.L. Equipment Disposal Request from Jon Minton, Principal at EHS, for the disposal of wrestling mats to be sold to Pioneer MMA for $3,000.00.

6.M. Equipment Disposal Request from Jon Minton, Principal at EHS, for the disposal of various items to be trashed.  Please see attached documentation for details.

6.N. Equipment Disposal Requests from John Wright, Principal at West Side Elementary for the disposal of various items.  Please see attached documentation for details.

6.O. Equipment Disposal Request from Chris Berry, Principal at TAD, for the disposal of two (2) ping pong tables to be trashed.

6.P. Equipment Disposal Request from John Wright, Principal at West Side Elementary for the disposal of a document camera and Cannon scanner to be thrown away.

6.Q. Approve a Memorandum of Understanding between Elizabethton City Schools and the Tennessee Department of Education for the Coordinated School Health initiative, for the 2021-2022 School Year.

6.R. Approve a case study on student voice in Elizabethton City Schools to be conducted by Treah Hutchings with InnovateEDU, an XQ partner organization.

6.S. Approve the Milligan Initial Licensure Clinical Practice and Partnership Agreement between Elizabethton City Schools and Milligan College for the 2021-2022 School Year.

6.T. Approve an Agreement between Elizabethton City Schools and The Access Program (TAP) for the school year August 2021 through August 2021 (to include any Summer Job Camps offered).

6.U.  Approve changes to the VISA account being used by Administrators at the Central Office.

6.V. Approve Elizabethton High School to re-sale Allegiant Airline ticket vouchers initially  purchased in October 2019 for the New York trip.  The sale of the vouchers would help EHS recoup some losses for the canceled trip.  The airline has extended the ticket vouchers for an additional year due to COVID-19.  There is currently $11,781.99 in ticket vouchers that will expire in October 2021.  The tickets are transferrable and can be purchased at a reduced price. The price will be determined after Board Approval. We have consulted with our Auditors regarding the sale of the vouchers.  

6.W. Approve ESSER 3.0 Grant Application.

6.X. Approve the Elizabethton High School Marching Band to travel to Western Carolina University for the 2021 Tournament of Champions Competition, to be held on Saturday, October 23, 2021.

6.Y. Approve the Director of Schools to travel to Gatlinburg, Tennessee on September 12-15, 2021, for the Supervisors Study Council Meeting.

7. REPORT - DIRECTOR OF SCHOOLS/BOARD MEMBERS

7.A. Personnel Report

7.B. Director's Update

7.C. Board Member Reports

7.D. City Council Liaison's Report

7.E. Student Liaison's Report

8. REGULAR AGENDA

8.A. Approve the award of Bid Number ECSS 2021-2022-01 for the purchase of one (1) 66 Passenger School Bus to Mid-South Bus Center in the amount of $95,907.00.

8.B. Approve the purchase of four (4) 4.3 Octave Intermediate Acoustalon Multi-Frame II Marimba and four (4) 3.0 Octave Intermediate Multi-Frame II vibraphone; glossy gold bars; gold resonators; F33-F69: 1-1/2 in. - 2 1/4 in. graduated bars; gas-shock height adjustment; with cover at a total cost of $43,776.00 using Buyboard Cooperative Purchasing Agreement. 

8.C. Approve a three (3) year Lease Agreement with Government Capital Corporation for purchase of an indoor video screen from Formetco Sports for Treadway Gymnasium at Elizabethton High School in the annual payment amount of $18,586.33, using cooperative purchasing pricing from The National Cooperative Purchasing Alliance (NCPA).

8.D. Approve creation of a two (2) year Early Literacy and Tn All Corp Implementation Coach to be paid for using ESSER Planning Grant and ESSER 1.0 Funds.

8.E. Approve first reading of Board Policy 1.407 School District Records, as revised.

8.F. Approve first reading of Board Policy 1.8011 Emergency Closings, as revised.

8.G. Approve first reading of Board Policy 3.205 Security, as revised.

8.H. Approve first reading of Board Policy 3.211 New Project Planning, as revised.

8.I. Approve first reading of Board Policy 3.220 Access to Private Facilities, as revised.

8.J. Approve first reading of Board Policy 4.101 Instructional Standards, as revised.

8.K. Approve first reading of Board Policy 4.204 Summer Instructional Programs, as revised.

8.L. Approve first reading of Board Policy 4.205 Enrollment in Advanced Courses, as revised.

8.M. Approve first reading of Board Policy 4.213 Family Life Education, as revised. 

8.N. Approve first reading of Board Policy 4.301 Interscholastic Athletics, as revised.

8.O. Approve first reading of Board Policy 4.605 Graduation Requirements, as revised.

8.P. Approve first reading of Board Policy 4.700 Testing Programs, as revised.

8.Q. Approve first reading of Board Policy 5.106 Application and Employment, as revised.

8.R. Approve first reading of Board Policy 5.802 Qualifications and Duties of the Director of Schools, as revised.

8.S. Approve first reading of Board Policy 5.117 Teacher Tenure, as revised.

8.T. Approve first reading of Board Policy 5.200 Separation Practices for Tenured Teachers, as revised.

8.U. Approve first reading of Board Policy 5.201 Separation Practices for Non-Tenured Teachers, as revised.

8.V. Approve first reading of Board Policy 6.202 Home Schools, as revised.

8.W. Approve first reading of Board Policy 6.300 Code of Conduct, as revised.

8.X. Approve first reading of Board Policy 6.306 Interference-Disruption of School Activities, as revised. 

8.Y. Approve first reading of Board Policy 6.4081 Safe Relocation of Students, as revised.

8.Z. Approve first reading of Board Policy 6.319 Alternative Education, as revised.

8.AA. Approve first reading of Board Policy 6.402 Physical Examinations and Immunizations, as revised.

8.AB. Approve first reading of Board Policy 4.206 Homebound Instruction, as revised.

8.AC. Approve first reading of Board Policy 6.200 Attendance, as revised.

8.AD. Discussion of COVID-19 safety protocols.

9. FOR YOUR INFORMATION

9.A. Blackburn, Childers & Steagall, CPA's Audit Planning Letter 

10. NEXT REGULARLY SCHEDULED BOARD MEETING

10.A. The next regularly scheduled Board Meeting will be held on Thursday, September 16, 2021, at 5:30 p.m. in the Mack Pierce Board Room in the offices of the Elizabethton Board of Education, located at 804 S. Watauga Avenue, Elizabethton, Tennessee.

11. ADJOURN