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November 19, 2019 at 6:30 PM - REGULAR SCHEDULED MEETING

Minutes
1. CALL TO ORDER
2. MOMENT OF SILENCE
3. PLEDGE TO THE FLAG
4. RECOGNITION OF STUDENTS
4.A. Report from students and faculty that participated in the Crosstown Student Exchange in October.
Discussion:  Mr. Alex Campbell stated that the Executive Director of Crosstown in Memphis made the remark that we had some amazing young people on the trip and that he had enjoyed getting to know them.  Mr. Campbell then introduced the students that traveled to Crosstown for the student exchange.  Mr. McKee and Mr. Mills also talked about their interaction during the trip.  Mr. Mills put a slideshow together for the Board Members and attendees to see.  The first student to speak was Caleb Tipton.  Caleb stated that the grading scale was a lot different from EHS grading scale.  The teachers graded them on how they learned with each project.  The teachers graded their efforts on a 0-5 scale.  He felt it was a different way of teaching children.  Next to speak was Dawson May who is a Freshman at EHS.  Dawson thanked the Board for allowing them to travel to Crosstown.  He stated he noticed the relationship between students and teachers.  He felt it was a personal relationship, engaging them in the learning process.  He also stated that the students work was everywhere within the school keeping the students involved in the learning process. He also stated they had a competency wall.  A mix between students and teachers which embodied their school.  He felt the students weren't necessarily directed to do things by their teachers, but were asked to come up with their own ideas of how they wanted to express what they'd learned throughout the past weeks into their projects.  The teachers ask "what is your next step" instead of saying "this is your next step." Last to speak was Zeb Roberts.  Zeb stated he liked the way they did their projects and learning.  He felt the teachers didn't tell them what to learn as some teachers today "teach to the test".  He felt the teachers actually talked to the students.  He stated they helped girls carry drywall to the elevator.  He said they were going to paste pictures of students on the wall.  They also had tee shirt makers that they could use for fundraising.  Mr. Mills was then given the floor to speak about the trip.  Mr. Mills stated that every student had their own computer.  He stated that he asked one of the students when they used their cell phones and she stated that  they weren't allowed to use their cell phone in the cafeteria line because it was disrespectful, realizing that wasn't the rule but it was disrespectful.  He stated that was a huge thing, learning the rules versus why we don't do something.  Mr. McKee spoke about a young lady from Africa and her name was Naomi.  She speaks five different languages but they're all from Africa. He stated he showed her how to take Swahili words and translate them into English words.   She will no longer have to rely on a specific teacher to sit with her and translate the words for her.  Mr. Mills stated it all comes down to one-on-one time with your students.  We have to teach students to think.  In closing, Mr. Campbell talked about the take-away the Crosstown students had while they were here.  He said none of the students had ever had a campfire before, never stayed in a cabin, never skipped a rock before, and had never roasted marshmallows before.  They really did enjoy themselves. 
5. APPROVE CONSENT AGENDA AND REGULAR AGENDA
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the Consent and Regular Agenda. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs approve consent and regular agenda. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
6. TIME FOR CITIZENS TO SPEAK
Discussion: 
 
6.A. Mr. Robert Chambers
1710 Southside Road
Elizabethton, TN 37643
423-707-8821

Mr. Chambers wishes to address the Board regarding medical bills incurred while his son was a student at EHS.
Discussion:  Mr. Chambers did not appear for the meeting.
7. CONSENT AGENDA
7.A. Minutes of Regular meeting:  October 15, 2019.
7.B. Approve General Purpose Fund Financial Statement, October 31, 2019.
Attachments:
7.C. Approve Federal Projects Fund Financial Statement, October 31, 2019.
Attachments:
7.D. Approve School Nutrition Fund Financial Statement, October 31, 2019.
Attachments:
7.E. Approve Revised Board Policy 6.300 Code of Conduct, second reading.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 approve Board Policy 6.300 Code of Conduct, second reading. Motion carried.
7.F. Approve revised Board Policy 5.301 Emergency Legal Leave, second reading.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve revised Board Policy 5.301 Emergency Legal Leave, second reading. Motion carried.
7.G. Equipment Disposal Request from Brian Culbert, CTE Director at EHS for 56 Keyboarding Textbooks.
Attachments:
7.H. Equipment Disposal Request from Brian Culbert, CTE Director at EHS for 57 Computer App/Keyboarding Textbooks.
Attachments:
7.I. Equipment Disposal Request from Brian Culbert, CTE Director at EHS for the disposal of 25 Multimedia textbooks.
7.J. Equipment Disposal Request from John Wright, Principal at West Side for the disposal of a GE microwave.
Attachments:
7.K. Equipment Disposal Request from Jon Minton, Principal at EHS for the disposal of old Art Textbooks.
Attachments:
7.L. Equipment Disposal Request from Chris Berry, Principal at T. A. Dugger, for the disposal of a Dell Computer to be used as parts and the rest thrown away.
7.M. Equipment Disposal Request from Jon Minton, Principal at EHS for the disposal of a Tramontina Refrigerator.
Attachments:
7.N. Equipment Disposal Request from Travis Hurley, Principal at East Side for the disposal of a Smartboard that no longer works.
Attachments:
7.O. Approve travel for the Director of Schools to attend the Annual Niswonger Consortium Meeting in Asheville, North Carolina, December 8-9, 2019
7.P. Approve travel for the Director of Schools to Nashville, Tennessee to fulfill a speaking engagement at the Department of Justice, U. S. Attorney's Office on Thursday, November 7, 2019.
7.Q. Equipment disposal request from Jon Minton, Principal at Elizabethton High School for the disposal of a Floor Star floor buffer that is too old to repair and the pads are no longer available.
Attachments:
7.R. Approval of the 2019 Local Education Agency Compliance Report (Housekeeping Item).
Attachments:
8. REPORT - DIRECTOR OF SCHOOLS/BOARD MEMBERS
Rationale:  New Position: Morgan Fox, Learning Leader at HME, effective 10/24/19, Robin Peterson, ESP Student Leader, System-wide, effective 10/28/19.
New Hire: Thomas Dillars, Asst. to the Teacher at EHS, effective 11-4-19, Dustin Duncan, Bartleby Community Partnership Coordinator at EHS, effective 10/24/19, Elizabeth Greenwell, Asst. to the Teacher at WSE, effective 10/14/19, Autumn Lyon, Asst. Girls' Basketball Coach at TAD, effective 10/31/19, Adrienne Meade, Asst. to the Teacher at ES, effective 10/14/19, Edwin Proffitt, Custodian at East Side, effective 11/12/1, Terry Moore, Asst. Football Coach at EHS, effective 11/08/19.
Resignation: Madison Hutchins, Asst. to the Teacher at WS, effective 9/30/19, Edward Marley, Custodian at EHS, effective 11/15/19, Barbara Robinson, Asst. Girls' Basketball Coach, effective 7/17/19,Chelsey Johnson, Asst. to the Teacher at TAD, effective 11/14/19.
Dismissal: X
Transfer:  Bobbye Carothers, Student Leader in ESP to Asst. to the Teacher at ES, effective 11/4/19, Paula Edens, P/T Asst. to the Teacher at HME to F/T Asst. to the Teacher at WSE, effective 11/4/19, Laura Bailey, Asst. to the Teacher at WS to Substitute Teacher System-wide, effective 11/8/19.
Leave of Absence: Karen Carr, Cook at HME, effective 10/15/19-12/6/19, Megan Ellis, School Counselor at EHS, effective 1/6/20-2/28/20, Christy Malone, Teacher at ESE, effective 1/30/20-5/1/20, Peggy Moore, Asst. to the Teacher in EHS Library, effective 11/5/19-1/6/20, Christian "Logan" Suggs, PC Tech at Central Office, effective 11/12/19-11/26/19, Marie Mann, Custodian at Central Office, effective 10/31/19-11/15/19, Kristen Grindstaff, Teacher at WS, extension of leave w/out pay for 12/6/19-12/13/19.  
FMLA:  Regina Wilder, Intermittent FMLA, effective 10/30/19.
Suspension:  Carrie E. Lykins, Teacher at EHS, effective 11/8/19.
9. OTHER
9.A. Director's Update
Discussion:  Thanks to Danny O'Quinn, John Lee, Mr. Culbert and Mr. Minton for their work on the STEM lab.  The bid opening will be on November 26th and shortly after we will request a called meeting so we can begin this project as soon as possible.   Congratulations to our folks earning tenure which is an award for hard work and thank them for being here.  We appreciate them so much!  Also, we appreciate our teachers of the year and thank them for being here.  We are starting a joint grant approach we'll be working with the Bonnie Kate Project here in town.  We will be writing some grants and working with the City.  Mr. Treadway is heading up that faction of people.  We think that's an opportunity for us to have a great place to practice in our community and spread the love of Arts in our community. Dr. Gardenhour thanked Bill Armstrong for his generous contribution, along with Joe LaPorte for a specific project that's open to the public and going well.   Dr. Gardenhour stated that he was invited by the U. S. Attorney's Office to visit Nashville to receive recognition of the COPS Grant. That was a great day and great to see all the things that the 95 million dollars they'll be investing in Tennessee are going to do for our citizens as well as our school system.  Also, thanks to TCAT for their work on the GIVE Grant.  We will be working on our Strategic Plan prior to the next Board Meeting.  There's been a request to sit down and look at some options for T.A. Dugger and discuss what we have, where we are, and what the future finances have and to make sure we have a good view as much as possible of what's going to happen over the next 10 years as far as the half cent sales tax, what we're going to do as a City,  and to also make sure the Board can sit down as a team before City Council is invited.  Also, we've been invited by the Carter County School Board to sit down together and look at what's going on with vouchers.  Thanks to Dr. Newman, Mr. Minton, Mr. Berry and Ms. Nelson for their work on the grading policy.  Nicole Moore will be working on a new radio show with Tom Taylor, highlighting what's going on in our schools.  Budget requests are going to be coming out soon.  Dr. Gardenhour asked the Board to let him know if there's anything they'd like to look at or match up with the Strategic Plan.  Also, thanks to all of our local law enforcement in keeping our students safe. 
9.B. Board Reports
Discussion:  Dr. May thanked our local EPD for all their work the night before, and throughout the evening.  Safety is the number one thing we do for our students besides educating them. He also shared information he gathered at the TSBA Convention and Leadership  Conference stating they learned about active shooters and school safety.  He stated he learned that we're doing a lot of things right and we will be phenomenal with the COPS Grant we've received.  He thanked and congratulated our tenured teachers. He said character is not something you teach, it's something you model and this system has a lot of great models.  He stated they learned about finance, school law and the complexities of charter schools, also about legislative changes and advocacy opportunities. 
Dr. Gardenhour stated a lot of the information he gathered he had heard in other meetings but not combined together in a very coherent way.  Charter schools are becoming realities.  We need to be in the best strategic position we can be in.  People are looking at education in a different way.  Part of what we're doing at our high school is trying to look at what's out there and how people are innovating and what they're paying for the innovations.  We're going to have to advocate to get the right people to run for school board and city council who have progressive ideas and think outside the box.  Ms. Booher said our students should always be our "why" and we're (the Board) always going to make good decisions for them.  Ms. Booher also thanked everyone that stayed up all night making sure our schools were safe, giving our parents and students peace of mind. 
 
9.C. Student Liaison's Report
9.D. Recognition of the 2019-2020 ECS System-Level Teachers of the Year and Building-Level Teachers of the Year as follows:
System-Level Teachers of the Year:
Pre-K-4:  Kim Pless
Grades 5-8 & Spec. Areas:  Janey White
Grades 9-12:  Beth Price
Building Level Teachers of the Year:
East Side:  April Richmond and April Pearson
Harold McCormick:  Amy Tapp and Donna Townsend
West Side:  Kim Pless and Lisa Adams
T. A. Dugger:  Janey White
EHS:  Beth Price

 
Discussion:  Mr. VanHuss presented Teachers of the Year with their awards.
9.E. Recognition of the following Teachers recommended for tenure:
Whitney Birchfield
Hailey Bishop
David Campbell
Rachel Darnell
Matt Fox
Bonnie Grindstaff
Forrest Holt
Discussion:  Dr. Myra Newman recognized the Teachers who were awarded tenure.
10. STUDENT LIAISON'S REPORT
Discussion:  Ms. Audrey Landstreet, Student Liaison, stated that she had been speaking with Mr. Minton, Principal at EHS, about some renovations around the entrance from the student parking lot where there's cracked concrete and very little lighting.  Mr. Minton stated that we may be able to use some of the COPS Grant funds.  Dr. Gardenhour asked if she'd like to work with us on the design of the project.
 
11. REGULAR AGENDA
11.A. Ratify the creation of an additional part-time assistant position for the behavior classroom at Harold McCormick Elementary.  This position would be funded with Special Education funds. 
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the ratification of an additional part-time assistant position for the behavior classroom at Harold McCormick Elementary. This position would be funded with Special Education funds Motion carried.
Action(s):
Motion was made by Eddie Pless, second by Danny O'Quinn to approve the ratification of an additional part-time assistant position for the behavior classroom at Harold McCormick Elementary. This position would be funded with Special Education funds Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
11.B. Approve the naming of the tennis facility at Elizabethton High School the "Bill Armstrong Tennis Complex."
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the naming of the tennis facility at Elizabethton High School the "Bill Armstrong Tennis Complex." Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs to approve the naming of the tennis facility at Elizabethton High School the "Bill Armstrong Tennis Complex." Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
11.C. Approve first reading of Board Policy 4.600 Grading System, as revised.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 4.600 Grading System, as revised Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Eddie Pless to approve first reading of Board Policy 4.600 Grading System, as revised Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Gardenhour thanked Mr. Minton and Dr. Newman for their work on this Board Policy.  Dr. Newman stated that there was a 14 member committee to look over this Board Policy.  The Uniform Grading System reflects the State Board Policy.  Some Algebra classes at TAD get high school credit and we wanted to make sure they received the weighted percentage of points.  The second part is a local decision with the local GPA scale. Our thought processes were if they earned college credit or a certificate or honors class, we based the scale off of that. The regular courses receiving the 4.0 scale and then one-half a point for honors courses or industry certification. If college credit is earned, or state credit it was 4.75, and then if it's AP, because AP is more rigorous and can be earned or a credit can be given at National schools like Duke, we felt like they may deserve a little more rigor or higher point.  We have to be concerned about is that we can't use the five-point scale for the lottery scholarships or the Hope Scholarships.  They have to be on a four-point scale so most of our students would leave the high school with two scales, a 4.0 or a 5.0.  The goal with this is to help our students, to encourage our students to participate in those higher level courses, helping our students be more prepared after they leave us and also to help our school system with accountability, helping our students to be graduate ready.   To help us get the process started, this wouldn't start until the 2020 Freshmen Class begins.   Dr. May stated that he had questions about the honors recognition and how they were selected with a 4.25 and above being summa, magna was 4.00 to 4.24, and cum laude was 3.75 to 3.99.  Dr. Newman stated they did not have a lot of  discussion about those as they were on the previous policy so they're the same. She suggested taking it back to the Committee to talk about them if Dr. May would like.  Dr. May stated he didn't know that it needed more discussion, he was just concerned about there being an opportunity for everyone to participate in an honors recognition, looking at which ones can give credit and how many courses, and that if someone takes electives it pulls them below.  But it wasn't one of these that would allow a student to go above a four scale and how that's determined.  He also stated he wasn't sure what the ratio of number of courses with AP credit, or the potential to go above a 4.0, and how that might prevent someone from the ability to have honors recognition where it may have been deserved but not available to them.  Dr. Gardenhour stated that this is an addition we will be revisiting very soon.  The Tennessee State School Board is saying they would like to go back to a 90 scale because every state around Tennessee does not use the 93-100 scale and that is putting our students at a disadvantage as far as GPA.  We're hoping something will be decided by February. 

 
11.D. Approve granting tenure to Whitney Birchfield, Hailey Bishop, David Campbell, Rachel Darnell, Matt Fox, Bonnie Grindstaff and Forrest Holt.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve granting tenure to Whitney Birchfield, Hailey Bishop, David Campbell, Rachel Darnell, Matt Fox, Bonnie Grindstaff and Forrest Holt. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs to approve granting tenure to Whitney Birchfield, Hailey Bishop, David Campbell, Rachel Darnell, Matt Fox, Bonnie Grindstaff and Forrest Holt. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
12. FOR YOUR INFORMATION
12.A. Jackson, Shields, Yeiser, Holt, Owen & Bryant Statement for Period Ending 9/30/2019.
Attachments:
12.B. Board Talk
Attachments:
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