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October 15, 2019 at 6:30 PM - REGULAR SCHEDULED MEETING

Minutes
1. CALL TO ORDER
2. MOMENT OF SILENCE
3. PLEDGE TO THE FLAG
4. TIME FOR CITIZENS TO SPEAK
5. APPROVE CONSENT AGENDA AND REGULAR AGENDA
Action(s):
Motion was made by Danny O'Quinn, second by Dr. Grover May Motion to approve the consent and regular agenda. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
6. CONSENT AGENDA
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the Consent and Regular Agenda. Motion carried.
6.A. Minutes of Regular Meeting:  September 17, 2019.
6.B. Approve General Purpose Fund Financial Statement, September 30, 2019.
Attachments:
6.C. Approve Federal Projects Fund Financial Statement, September 30, 2019.
Attachments:
6.D. Approve School Nutrition Fund Financial Statement, September 30, 2019.
Attachments:
6.E. Approve Revised Board Policy 2.601 Fundraising Activities, second reading.
6.F. Approve travel for Dr. Corey Gardenhour to attend the TOSS Licensure and Teacher Ethics meeting in Knoxville, Tennessee on Wednesday, October 30, 2019.
7. REPORT - DIRECTOR OF SCHOOLS/BOARD MEMBERS
Rationale:  New Position: Jon D. Scott, Cross Country Asst. Coach at TAD, effective 9/20/2019.
New Hire: Bobbye Carothers, ESP Student Leader, Systemwide, effective 9/23/2019, Adam Laney, Asst. Girls Soccer Coach at EHS, effective 9/16/2019, Chelsi Belcher, Custodian at EHS, effective 9/16/2019, Timi "Lynn" Lewis, Teacher at HME, effective 9/30/2019, Ginger Dreher, Asst. to the Teacher at HME, effective 9/17/2019, Kevin Harmon, Bus Driver-Systemwide, effective 9/17/2019.
Resignation: Krystall Flowe, Asst. to the Teacher at ES, effective 9/27/2019;Johnathan Perry, Asst. to the Teacher at WSE, effective 10/11/2019.
Transfer: Alyssa Fisher, Part-time Asst. to the Teacher at EHS to Part-time Special Ed/Homebound Teacher, Systemwide, effective 9/30/2019.
Leave of Absence: Jacob Davis, Teacher at HME, 10/1/2019-10/4/2019 and 10/14/2019; Barb Rangal, Asst. to the Teacher at HME 9/17/2019-10/18/2019; Whitney Birchfield, Teacher at HME, 8/16/2019-11/15/2019; Brandi McCloud, Teacher at TAD, 9/23/2019-10/11/2019.
8. OTHER
8.A. Director's Update
8.A.a. Joe Alissandrello will demonstrate Avigilon Security Solutions.
Discussion:  Dr. Gardenhour turned his time over to Mr. Joe Alissandrello of Central Technologies and Mr. Chris Wingo of Avigilon to discuss video surveillance solution and access controls for all our doors and how these systems will work  together for the safety of our students and staff. On-site training would be provided for our Technical Staff, SRO's, Principals and others that would need training. Mr. Alissandrello advised that purchasing Avigilon  is a common happening in Tennessee with 80% of Tennessee School Districts using the Avigilon technology.  Mr. Wingo, Regional Sales Manager out of Knoxville, Tennessee, proceeded with some history of the company and a demonstration.  Avigilon is a Motorola Solutions Company, focusing on what events matter in the security and access control of their customers. They are a complete surveillance access control and video analytics platform and an open management software, with superior self-learning analytics access control and high definition cameras.  These products are American made with the company being headquartered in Plano, Texas, reducing long lead times for products or shipping.  The main verticals are education, being in Hamilton County Schools, Johnson City Schools, ETSU, also in the healthcare industry such as HCA in Nashville, retail in AMC and Regal theaters.   The business model for Avigilon is very unique when it comes to the software and video security application, as there are no required license or annual licensing fees and also no software maintenance agreements.  User access is also provided at no charge, allowing as many users as we desire.  There are also no resolution limits.   Avigilon's artificial intelligence and analytics allows customers to be proactive with their video system. They provide two types of cameras, the standard cameras and the H A line which is the analytic line.   This allows for the camera to start recording when human movement and car movement is detected, allowing for a lot less false alarms and false recordings.  Training on the Avigilon system is free with teams conducting training at different times during the year.  Customer service is provided 24/7, and in January 2020 a five year warranty on all cameras and recording devices will be provided at no extra charge.   There is also a free mobile app available for download to as many employees as we allow access.  Avigilon Control Center will show how granular the software is, how permissions can be set, allowing some users to view recorded video, still video, or be able to download or export video.  Avigilon has a unified access control platform, assisting our schools in staying safe with automatic access control of doors.  The access control platform integrates into the video platform at no charge, allowing videos associated with a front door showing every badge in and badge out.  Also showing misuse of badging in and out.  Avigilon can provide a camera for every need and situation.  Cameras used at the University of Tennessee can zoom in on a person's shirt and read the lettering. Avigilon has unusual motion detection, learning a particular area and detecting unusual activity in that area.  The Software frame can be divided up into 64 frames depending on how you grant permissions.  The integration with First Responders is huge, using a mapping feature so first responders can easily see where cameras are located.  First responders can also hover over each camera located within the school to zoom in for more detailed pictures.  Video intercom integrates with the access control and video system allowing someone sitting at the front desk to let visitors in through the software by clicking door access. Different types of alarms can be set with the analytic cameras allowing for beam crossing to know when people are crossing into other areas in your building with an email alert, alarm, etc. allowing us to be proactive versus reactive.   Another Avigilon feature is the ease of searching for video or footage. Also, Avigilon has a license plate recognition feature.  Dr. Gardenhour thanked them for coming and stated that we've had two systems running. A huge help will be having all doors keyed so that teachers can lock themselves into their rooms from the inside.  Also, knowing the system is smart enough to lock down based upon certain things that happen.  It is very important to us if we had an active situation this system could lock everything down and detect that someone had a firearm, all at one time.  It is also a great opportunity for us to work with our local police and fire department with this type of product, helping us with this grant as subject matter experts.  Dr. Gardenhour included a copy of the grant for each Board Member and asked that they take the time to look through it to see what we're getting.  The construction part will be hardening the entrances. He stated that we have about $80,000.00 of State money, giving us around an extra $140,000.00 to harden the entrances at three of our schools.  We are currently working on getting plans together to bring to the Board for discussion.  Ms. Booher took the time to thank all those who worked on the Grant, and they are as follows:  Joey Trent, Richie Burrow, Jason Lancaster, Chief Shaw, Bekah Price, and Richard VanHuss.  We're very excited to have received this Grant. 
8.B. Board Reports
8.C. Student Liaison's Report
8.D. School Report
9. REGULAR AGENDA
9.A. Approve the issuance of credit cards for Elizabethton City Schools Principals.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the issuance of credit cards for the Elizabethton City Schools Principals. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs to approve the issuance of credit cards for the Elizabethton City Schools Principals. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  This will be helpful for all our Principals who are required to travel.  Thanks to Ms. Wilson and the Finance Department for making this happen.  Mr. O'Quinn asked if there would be restrictions on the use of the credit cards.  Dr. Gardenhour advised that these credit cards would be handled as our other credit cards.  They would be signed out to Principals when they need them and then signed back in with that individual being responsible for the card while in their possession. Mr. Pless asked if these would be controlled at the school level or at Central Office.  Dr. Gardenhour explained that the Principal would request a Purchase Order before using the credit card.
9.B. Approve Amended and Restated XQ Grant Agreement by and between XQ Institute and Elizabethton High School.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the Amended and Restated XQ Grant Agreement by and between XQ Institute and Elizabethton High School. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs to approve the Amended and Restated XQ Grant Agreement by and between XQ Institute and Elizabethton High School. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  Alex Campbell and Jon Minton addressed the Board.  Mr. Campbell broke the costs down into four major areas for the Board Members, and was excited that $20,000.00 had been allocated for students to attend competitions, share their work and get some kids on some State and National spotlights.  There's always a struggle getting enough funds for kids to travel.  There's also $25,000.00 for classroom materials and instructional supports, which is also a struggle with schools and also $22,500.00  to help out with some collaborative classroom furniture which again, a lot of the furniture is old and there's not a lot of money in the budget for furniture. Also, $15,000.00 for technology supports.  Mr. Campbell highlighted all the opportunities for our students to travel and learn.  He mentioned the two teachers and students who are traveling to Memphis next week for a student exchange with Crosstown High.  He is also in hopes to have another exchange sometime in the Spring to Florida or the Washington, D.C. area.  Also, our students get to take the Pre-SAT, National Merit Scholar qualifying test and the SAT at no cost to them.  Mr. Campbell also reported that we've been able to bring in some groups to work with our students on student voice, collaboration, leadership skills, and also we participate in the Student Performance Framework (SPF) housed at Credo in Stanford.  They're looking at how our students are learning and how their doing with soft skills and collaboration.  Also, ECS has been able to hire a full-time Partnership Director who brings with him over 20 years in college admissions counseling, which was the number one need our students requested after being polled last month.  The most recent partnership we've been able to create was with MIT.  They've already visited our campus and will be back in a couple weeks working with our students who are interested in attending MIT.  Also, there are a lot of things in the Agreement about teacher leadership opportunities, building teachers we have into leaders and giving them opportunities to work on their professional development. Sixteen teachers got to participate in a vision mission graduate profile and four more teams will be starting in the next couple months and that's about 33 teachers that are going to be paid to work and develop solutions to help our school. Mr. Campbell also stated that 35 ECS employees have had the opportunity to attend 12 national conferences, visit 11 different states and 6 school visits at no cost, that wouldn't be available without the Grant.  Student travel and learning has been going on as well with around 50 who have had that opportunity.  Mr. O'Quinn asked what, if any, major changes there would be in this Grant.  Mr. Campbell stated that the Grant is re-negotiated each year.  This requires us to look at improvement, needs of the school and then those milestones are created.  Those are then submitted to XQ.  They do not provide the milestones, we give those to XQ.  Sometimes they pare down those milestones to keep us from having too much on us, then they're added into the Agreement.   Exhibit B details the milestones.  The milestones need to change each year as the Contract is re-negotiated in accordance with what the school feels we need to work on.  Mr. Isaacs asked the length of the Contract.  Mr. Campbell stated it is a fiscal year-to-year Contract.  Mr. Campbell stated the Contract would have been before the Board in July but was delayed due to some needed clarification with our attorney.   Dr. Gardenhour stated there were some things regarding insurance that needed to be taken care of to be sure both insurance companies were satisfied.  Mr. O'Quinn asked about the graduate profile. Mr. Campbell stated that it's training that came on in the last few years, representing characteristics in our children upon graduation.  It should be like a mission/vision statement.  Mr. Minton stated that EHS teachers had met at Doe River Gorge for a half day about what the vision/mission statement should look like.  Upon reevaluation, 16 teachers wanted to carry this work forward.  Those 16 teachers have worked to put together our what our parents should look like, who we want to be, what our students should be doing, what our culture should look like, and have narrowed it down to our vision, mission and grad program.  Mr. Pless asked if we were on track to complete all those tasks.  Mr. Campbell stated that they were certainly on track and looked at that each month to be sure they're on track.  Mr. Isaacs asked about what year we were in with the Contract.  Mr. Campbell stated we're in the 2nd year of a 5 year Contract.  Ms. Booher stated a great thing about working with XQ is that they understand we're all working together, we're all human, some things work, some don't.  XQ is appreciative that we're trying new techniques and working with all schools, sharing ideas and learning from failure.  
Attachments:
9.C. Approve travel for a teacher/student exchange with fellow XQ Super School, Crosstown High in Memphis, Tennessee on October 23-25, 2019 for four male students (2 freshmen and 2 sophomore), two EHS Teachers,  Mr. Dan Mills and Mr. Virgil McKee to accompany the students on the exchange as chaperones.  (Please see attached documentation for details.)
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve travel for a teacher/student exchange with fellow XQ Super School, Crosstown High in Memphis, Tennessee on October 23-25th, 2019 for four male students (2 freshmen and 2 sophomore), two EHS Teachers, Mr. Dan Mills and Mr. Virgil McKee to accompany the students on the exchange as chaperones. (Please see attached documentation for details.) Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs to approve travel for a teacher/student exchange with fellow XQ Super School, Crosstown High in Memphis, Tennessee on October 23-25th, 2019 for four male students (2 freshmen and 2 sophomore), two EHS Teachers, Mr. Dan Mills and Mr. Virgil McKee to accompany the students on the exchange as chaperones. (Please see attached documentation for details.) Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Gardenhour thanked Mr. Mills and Mr. McKee for being willing to chaperone our children.  It will be a fantastic trip for them.  Crosstown High is part of Crosstown Concourse that used to be the old Sears building. The students will be staying upstairs and coming down to the first floor for school.  We're also getting their students as well. They will be here for our football game on Friday night and are so excited because they don't have football at their school.  Those students are staying at Meredith Valley Cabins.  Mr. Campbell stated he wanted the students to enjoy the "small town atmosphere" while they're here.  He also stated he hopes to have this opportunity with other schools. He would love to have them come to a Board Meeting and speak about their experiences at Crosstown.  Mr. Pless was concerned about some issues at Crosstown.  Mr. Campbell stated that Crosstown works to empower their students and had around 50 students that held a student led protest in which they did in a very professional way.  Mr. Campbell had talked with staff at crosstown and things were good there. 
Attachments:
9.D. Reject Bid Number ECSS FY 2019-2020-02 for EHS Courtyard Renovations.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to reject Bid Number ECSS FY 2019-2020-02 for EHS Courtyard Renovations. Motion carried.
Action(s):
Motion was made by Danny O'Quinn, second by Phil Isaacs to reject Bid Number ECSS FY 2019-2020-02 for EHS Courtyard Renovations. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Gardenhour stated that we only had one bidder and the cost was huge.  We're looking to re-bid and attach this onto another project to see if more companies would come in and be interested in bidding on a bigger project.  This will likely be seen again coupled with a bigger project. We want an art space for our kids and we've already done a small portion of that and is being used three to four times a week.  We're having a difficult time getting bidders because the economy is so busy.
Attachments:
9.E. Approve first reading of Board Policy 5.301 - Emergency Legal Leave, as revised.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 5.301 - Emergency Legal Leave, as revised. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Eddie Pless to approve first reading of Board Policy 5.301 - Emergency Legal Leave, as revised. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Gardenhour asked the Board to look at this policy.  At times some of our faculty are chosen for Jury Duty which, depending on the Court you serve in, can be for a long period of time.  The way our policy is currently written, the employee turns in the compensation they receive for serving into the school system.  But that employee is also being given a 1099 at the end of the year from the Court system.  We ask the Board to look at line 11 and 12.  We are asking that the Board would allow a period instead of a comma, allowing an employee to keep their jury duty compensation and then be taxed.
9.F. Approve first reading of Board Policy 6.300 - Code of Conduct, as revised.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 5.301 - Emergency Legal Leave, as revised. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs to approve first reading of Board Policy 6.300 Code of Conduct, as revised. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: aye
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  This was previously revised in 2018 but we had to add a trauma informed practice (Line 25) for a program we were going to use.  Thank you to everyone who has completed the training in the last few years.  We've chosen RTI2B to be our trauma informed practice.  Mr. Wright was awarded the Bronze Medal for implementing the training.  That's the only real change to the code of conduct.
10. FOR YOUR INFORMATION
10.A. Jackson, Shields, Yeiser, Holt, Owen & Bryant Statement for the period ending August 31, 2019.
Attachments:
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