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August 20, 2019 at 6:30 PM - REGULAR SCHEDULED MEETING

Minutes
1. CALL TO ORDER
2. MOMENT OF SILENCE
3. PLEDGE TO THE FLAG
4. RECOGNITION OF STUDENTS
Rationale:  Recognition of the T. A. Dugger Girls Basketball team by head coach, Matt Fox.
5. APPROVE CONSENT AGENDA AND REGULAR AGENDA
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the Consent and Regular Agenda Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs to approve the Consent and Regular Agenda Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
6. TIME FOR CITIZENS TO SPEAK
Rationale:  We received no requests for citizens to speak.
7. CONSENT AGENDA
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the Consent and Regular Agenda Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs to approve the Consent and Regular Agenda Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
7.A. Minutes of Regular meeting:  July 16, 2019
Attachments:
7.B. Approve General Purpose Fund Financial Statement, June 30, 2019 and July 31, 2019.
7.C. Approve Federal Projects Fund Financial Statement, June 30, 2019 and July 31, 2019.
7.D. Approve School Nutrition Fund Financial Statement, June 30, 2019 and July 31, 2019.
7.E. Approve General Purpose Fund Budget Amendment #1.
Attachments:
7.F. Approve Year End Reserves for 2018-2019.
Attachments:
7.G. Approve the annual Eighth Grade Trip to Washington, D.C. from Chris Berry, Principal at T. A. Dugger Jr. High School, to be taken May 19-22, 2020.
Attachments:
7.H. Professional Leave Request for Dr. Corey Gardenhour, Director of Schools, to attend the 2019 Superintendent Study Council Conference in Gatlinburg, Tennessee, September 8, 2019 - September 11, 2019.
7.I. Approve second reading of Board Policy 1.406 - Minutes, as revised.
7.J. Approve second reading of Board Policy 2.403 - Surplus Property Sales, as revised.
7.K. Approve second reading of Board Policy 3.202 - Emergency Preparedness Plan, as revised.
7.L. Approve second reading of Board Policy 6.200 - Attendance, as revised.
7.M. Approve second reading of Board Policy 1.804 - Alcohol & Drugs in the Workplace, as revised.
7.N. Approve second reading of Board Policy 2.601 - Fundraising Activities, as revised.
7.O. Approve second reading of Board Policy 4.605 - Graduation Requirements, as revised.
7.P. Approve second reading of Board Policy 5.605 - Staff Gifts and Solicitations, as revised.
7.Q. Approve second reading of Board Policy 6.308 - Bus Safety and Conduct, as revised.
7.R. Approve second reading of Board Policy 6.506 - Students from Military Families, as revised.
7.S. Approve second reading of Board Policy 1.903 - Charter School Overisght, as revised.
7.T. Approve second reading of Board Policy 1.906 - Charter School Revocation, as revised.
7.U. Approve second reading of Board Policy 1.901 - Charter School Applications, as revised.
7.V. Approve second reading of Board Policy 1.905 - Charter School Renewal, as revised.
7.W. Approve second reading of Board Policy 5.200 - Separation Practices for Tenured Teachers, as revised.
7.X. Approve second reading of Board Policy 5.201 - Separation Practices for Non-Tenured Teachers, as revised.
7.Y. Approve second reading of Board Policy 5.305 - Family and Medical Leave, as revised.
7.Z. Equipment Disposal Requests from Brian Culbert, CTE Director at Elizabethton High School, for the disposal of a Zenith TV, HP Deskjet Printer, HP Deskjet Printer, Four (4) Drawer File Cabinet, VE198 LCD Monitor and a Konica Minolta, red chair on wheels, Samsumg TV, VHS Processing system (3 pcs.), Two DVD players, outdated textbooks, TV/VHS/Slide projector, file cabinets (unusable-locked or stuck drawers), outdated printer, and reference materials.
7.AA. Equipment Disposal request from Travis Hurley, Principal at East Side Elementary for the disposal of file cabinets.
Attachments:
7.AB. Equipment disposal request from Jon Minton, Principal at EHS for the disposal of various broken and non-functional items.  Please see attached list of items to be disposed.
Attachments:
8. REPORT - DIRECTOR OF SCHOOLS/BOARD MEMBERS
Rationale:  New Hires:  Christy Bartlett, Full-time Custodian at EHS, effective August 1, 2019; Matthew Campbell, Biology Teacher at EHS, effective August 5, 2019; Hailey Holyfield, Biology Teacher at EHS, effective August 5, 2019; Jessica Lynn Honeycutt, Teacher (German) at EHS, effective August 5, 2019; Karma Ingram, Assistant to the Teacher at T. A. Dugger, effective August 7, 2019; Kendall Ivester, Head Volleyball Coach at T. A. Dugger, effective July 10, 2019; Kendall Ivester, Teacher at East Side, effective August 5, 2019; Victoria Nanney, Teacher at West Side, effective August 5, 2019; April Shumate, Assistant to the Teacher at EHS, effective August 7, 2019;  Amy Strickland, Assistant to the Teacher at East Side, effective August 7, 2019; Mathew Tynes, Interim Teacher at West Side, effective August 5, 2019; David Whaley, Part-time Assistant to the Teacher at T. A. Dugger, effective August 7, 2019; Nicole Moore, Public Relations Coordinator and Grant Writer at Central Office, effective July 31, 2019.
Resignations:  Wendy Aviles, Custodian at T. A. Dugger, effective April 26, 2019; Nancy Berry, Lunchroom Monitor at East Side, effective July 15, 2019; Cynthia Burleson, Teacher at EHS, effective July 15, 2019; Lilly Ellis, Part-time Assistant to the Teacher, effective July 18, 2019; Morgan Mallasch, ESP Student Leader, effective July 26, 2019; Stan Ogg, Assistant Football Coach at EHS, effective May 29, 2019; Rachel Owens, Teacher at East Side, effective July 23, 2019; Abigail Pierce, Assistant to the Teacher at EHS, effective July 26, 2019; Rebekah Price, Public Relations Coordinator at Central Office, effective July 5, 2019; Kristy Shell, Assistant to the Teacher at East Side, effective August 2, 2019; Sarah Stewart, Assistant to the Teacher at EHS, effective August 6, 2019; Spencer "Mike" Ward, Systemwide Maintenance Personnel, effective August 16, 2019.
Deaths:  Richard Wagner, Teacher Assistant and Bus Driver, effective July 24, 2019.  Dani Colbaugh, Administrative Specialist/Payroll, effective July 24, 2019.
Transfers:  Megan Bowers, ESP Assistant Site Coordinator to ESP Student Leader, effective July 29, 2019; Carrie Buckles, Part-time Assistant to the Teacher at East Side to Secretary at Harold McCormick, effective July 29, 2019; Josh Ellis, ESP Student Leader to ESP Assistant Site Coordinator, effective July 29, 2019; Katarina Finney, ESP Student Leader to Site Coordinator, effective July 29, 2019; Cassidee Ray, ESP Student Leader to Assistant Site Coordinator, effective July 29, 2019; Charlene Ray, Registrar at EHS to Interim Administrative Specialist-Payroll, effective July 15, 2019; Angela Shingleton, Cook at West Side to Office Assistant at Central Office, effective July 31, 2019;  Teresa Watson, Part-time Cook at EHS to Full-time Cook at West Side Elementary effective July 31, 2019; Abigail Booher, Teacher (Sp. Ed.) at EHS to Teacher (Sp. Ed.) at West Side effective August 5, 2019; Amy Hyder, Teacher (Sp. Ed.) at West Side, to Teacher (Sp. Ed.) at EHS, effective August 5, 2019; Deborah Stout, Assistant to the Teacher at Harold McCormick to Assistant to the Teacher at ELC, effective August 7, 2019.
Leave of Absence:  Janice Carol Roberts, Teacher at EHS, from August 8, 2019 - August 23, 2019; Jacob Davis, Teacher at Harold McCormick from October 7, 2019 - October 11, 2019, Eric Wampler, Principal at Harold McCormick, effective August 19, 2019 - August 23, 2019 and August 27, 2019 - August 30, 2019.
New Position:  Devin Whitehead, Assistant Football Coach at EHS, effective August 7, 2019.
9. OTHER
9.A. Director's Update
Discussion:  A big thank you to all our sponsors of the Back2School Bash. We had so many folks to help out exhibiting good will and cheer from seeing our Faculty back interacting with our students.  The weather was wonderful and it was a fantastic day.  Dr. Newman, Nicole, our teachers, Principals, and staff were taking care of anything from trash detail to cooking food and monitoring students.  

Two special thank yous to Lester Perkins for working on the Track Building and our Maintenance Crew.  They have really worked hard in the heat on the tennis courts and we will be honoring them in an upcoming Board Meeting.

We also want to thank the Soccer Association for the new soccer goals.  They have also made a donation to have more grass on the field in the fall.  

We've had a great enrollment this year.  We have record enrollment at TAD.  We will at least be up 100 students.  Thanks to the wonderful things going on in our system and teachers who make students want to come to our school system.

We also want to congratulate T. A. Dugger on being a five and our two reward schools East Side, a five, and West Side, a four, both being reward schools.  We won systemwide with lots of things to celebrate.  

We've received approval from the Fire Marshall for the Ampihtheatre Project and will be putting it out for bid to see what the cost will be. We will bring that back to the Board for approval before we move forward. 

We will be reviewing the plans for T. A. Dugger with City Council soon.  If you have available dates to give Felecia we would appreciate it.  

We had meetings this week with our Architect and Festo.  We had 15 of the new opportunities for students arrive.  We must have Fire Marshall approval specific to the equipment we have received, before we can get the infrastructure in place.  

Superintendent's Study Council is in the next few weeks and we'll be finding out what's going on at the State Department, which is ever changing.  

Friday (August 23rd) will be orange and black day as the Cyclones take on Science Hill.  We hope everyone will come out and support us at Science Hill.  

We had a bus accident this afternoon.  Mr. Hutchins did a lot of work monitoring the situation.  Thanks to Chief Shaw for his help.  There were no injuries and all students are safe.  A car just clipped the bus with no damage to the bus or the car. 

Thanks to the Board members for coming to the BOEconnect training.  We've talked about it for years and are finally implementing the program.

TSBA Regional Meeting...please try to attend.  It's nice to spend time with other Board Members and it's very informational.  Also lets us know what's coming up in the Delegate Assembly we'll we voting on.  
 
9.B. Board Reports
9.C. Student Liaison's Report
10. REGULAR AGENDA
10.A. Approval of the SAVE Act Compliance Package for the 2019-2020 school year.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the SAVE Act Compliance Package for the 2019-2020 school year. Motion carried.
Action(s):
Motion was made by Eddie Pless, second by Phil Isaacs to approve the SAVE Act Compliance Package for the 2019-2020 school year. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  This is the General Compliance package for the Stated based on individual school assessments and district assessment.
Attachments:
10.B. Approve to increase one part-time Office Assistant position at the Central Office to a full-time Receptionist/SNP Assistant position at the Central Office.  This position will be funded from 50% School Nutrition funds and 50% from General Purpose funds.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the increase of one part-time Office Assistant position at the Central Office to a full-time Receptionist/SNP Assistant position at the Central Office. This position will be funded from 50% School Nutrition funds and 50% from General Purpose funds. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Phil Isaacs to approve the increase of one part-time Office Assistant position at the Central Office to a full-time Receptionist/SNP Assistant position at the Central Office. This position will be funded from 50% School Nutrition funds and 50% from General Purpose funds. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  This position will be a 50/50 split between General Purpose and School Nutrition programs with the employee working 20 hours in the Front Office Secretary position and 20 hours in the School Nutrition Program per week.
10.C. Approval to update Bus Driver benefits using the same guidelines as provided for support staff pursuant to Board Policy 5.303 as follows: 1) Provide three (3) personal days as we do with all other support staff, 2) Provide Bereavement Leave also utilizing the same guidelines as support staff, with the changes being effective August 5, 2019.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve the update of Bus Driver benefits using the same guidelines as provided for support staff pursuant to Board Policy 5.303 as follows: 1) Provide three (3) personal days as we do with all other support staff, 2) Provide Bereavement Leave also utilizing the same guidelines as support staff, with the changes being effective August 5, 2019. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Eddie Pless to approve the update of Bus Driver benefits using the same guidelines as provided for support staff pursuant to Board Policy 5.303 as follows: 1) Provide three (3) personal days as we do with all other support staff, 2) Provide Bereavement Leave also utilizing the same guidelines as support staff, with the changes being effective August 5, 2019. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  It's difficult to find bus drivers these days.  We've found that we need to match some of the benefits that drivers are leaving us for even though these changes seem small it's very beneficial for our drivers.  
Attachments:
10.D. Approve first reading of Board Policy 1.101 - Duties and Powers of Board of Education as revised.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 1.101 - Duties and Powers of Board of Education as revised. Motion carried.
Action(s):
Motion was made by Phil Isaacs, second by Dr. Grover May to approve first reading of Board Policy 1.101 - Duties and Powers of Board of Education as revised. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  This item is work they're doing on the Board side doing clean-up and the intent has not changed.  
Attachments:
10.E. Approve first reading of Board Policy 1.202-Duties of Board Members as revised.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 1.202-Duties of Board Members as revised. Motion carried.
Action(s):
Motion was made by Phil Isaacs, second by Dr. Grover May to approve first reading of Board Policy 1.202-Duties of Board Members as revised. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  This is pretty much the same as the last item.  It also adheres to the Elizabethton City Schools code of ethics.
Attachments:
10.F. Approve first reading of Board Policy 1.1061 (1.2021) - Boardsmanship Code of Ethics as revised.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 1.2021 - Boardsmanship Code of Ethics as revised. Motion carried.
Action(s):
Motion was made by Phil Isaacs, second by Dr. Grover May to approve first reading of Board Policy 1.2021 - Boardsmanship Code of Ethics as revised. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  This policy is to make it easier for folks to understand what the duties and the Boardsmanship Code of Ethics are as it relates to the different aspects of the job with relation to the children, community, other Board Members, and the Superintendent.
Attachments:
10.G. Approve first reading of Board Policy 4.700 - Testing Programs, as revised.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 4.700 - Testing Programs, as revised. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Eddie Pless to approve first reading of Board Policy 4.700 - Testing Programs, as revised. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  The only change that we had was to decide that Interest Inventories and Career Assessments will happen in eighth (8th) grade.
10.H. Approve Agreement between Elizabethton City School System and The Elizabethton Police Department for The School Resource Officer Program.
Recommended Motion(s):  Motion was made by Board Member #1, second by Board Member #2 to approve Agreement between the Elizabethton City School System and The Elizabethton Police Department for The School Resource Officer Program. Motion carried.
Action(s):
Motion was made by Dr. Grover May, second by Eddie Pless to approve Agreement between the Elizabethton City School System and The Elizabethton Police Department for The School Resource Officer Program. Motion carried.
  • Rita Booher: aye
  • Phil Isaacs: aye
  • Dr. Grover May: aye
  • Danny O'Quinn: Absent
  • Eddie Pless: aye
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Simerly and Chief Shaw, thank you so much.  This Agreement adds the three officers at each one of our elementary schools.  It's fantastic to have them.  Chief Shaw picked some great folks.
Attachments:
11. F. Y. I.
Attachments:
11.A. Correspondence from Dr. Danny D. Smith, PT, DHSc, OCS, SCS, ATC.
Attachments:
11.B. Correspondence from the Elizabethton City Council regarding the Fiscal Year 2019-2020 Budget and approved Appropriations Ordinance 55-18 at the June 27, 2019 Special Called session meeting.  
Attachments:
12. REMINDER: The next regularly scheduled Board Meeting will be Tuesday, September 17, 2019 at 6:30 p.m., in the Mack Pierce Board Room, offices of the Elizabethton Board of Education, 804 S. Watauga Avenue, Elizabethton, Tennessee 37643.
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