Regular Board | |
Attendance Taken on 3/17/2020 at 6:42 PM | |
Rita Booher | Present |
Phil Isaacs | Present |
Dr. Grover May | Present |
Danny O'Quinn | Present |
Eddie Pless | Present |
Present: 5, Absent: 0 | |
Minutes | ||
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1. CALL TO ORDER
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2. MOMENT OF SILENCE
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3. PLEDGE TO THE FLAG
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4. APPROVE CONSENT AGENDA AND REGULAR AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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5. TIME FOR CITIZENS TO SPEAK
Discussion:
No citizens requested to speak.
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6. CONSENT AGENDA
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6.A. Minutes of Regular Meeting: February 18, 2020.
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6.B. Approve General Purpose Fund Financial Statement, February 28, 2020.
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6.C. Approve Federal Projects Fund Financial Statement, February 28, 2020.
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6.D. Approve School Nutrition Fund Financial Statement, February 28, 2020.
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6.E. Equipment Disposal Request from Brian Culbert, CTE Director at EHS for the disposal of a file cabinet, adding machine and 4-drawer filing cabinet.
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6.F. Equipment Disposal Request from Brian Culbert, CTE Director, for the disposal of a 2012 laptop (SN: OMDHSS1).
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6.G. Equipment Disposal Request from Felecia Baird, Board Secretary, for the disposal of an HP Scanjet 7800 Scanner that is no longer compatible with software.
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6.H. Approve an MOU between the University of Tennessee, Knoxville, College of Education, Health and Human Sciences, Bailey Graduate School of Education, and Elizabethton City Schools, with the term of the Agreement to be March 1, 2020, through February 29, 2024.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve an MOU between the University of Tennessee, Knoxville, College of Education, Health and Human Sciences, Bailey Graduate School of Education, and Elizabethton City Schools, with the term of the Agreement to be March 1, 2020, through February 29, 2024. Motion carried.
Attachments:
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7. REPORT - DIRECTOR OF SCHOOLS/BOARD MEMBERS
Rationale:
New Hire: Lori Long, Asst. to the Teacher at EHS, effective 02/18/2020; Jordan Kuykendall, Interim Teacher at EHS, effective 03/04/2020. Resignation: Carrie Lykins, Teacher at EHS, effective 2/20/2020; Brock Pittman, Head Girls' Track Coach at EHS, effective 02/11/2020; Leave of Absence: Wendy Wright, Nurse at EHS, effecive 02/7/2020- 08/07/2020; Andrea Payne, Teacher at EHS, effective 01/30/2020- 05/27/2020; Beth Stevens, Teacher at HME, effective 03/02/2020- 05/27/2020. |
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8. OTHER
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8.A. Director's Update
Discussion:
Children were so happy to see our SRO's at the schools while meals were distributed at West Side, Harold McCormick, and East Side. Several children arrived on bicycles to pick up their meals. Regina Isaacs and the food service team worked really hard.Thanks to EPD for being there in our community outreach opportunity. We are knee-deep in COVID-19 responses. We're having conference calls each day awith new guidance coming in by the hour. We are coordinating with local health officials and they're working with all superintendents during this time. COVID-19 is a real issue. We have a good plan, working with teachers making sure they're ready. Nurses are coming and screening everyone for temps and we will be working with faculty and staff to handle the load. We are currently heavy with personnel and will back that off at some point. We anticipate a 4-8 week process to start and maybe to end of the school year. Our responses...what are we doing with health, and safety and instruction. We have online resources for students and teachers to use. These will be available after spring break. We will have a lot more guidance on instruction in the next two weeks. We are also moving ahead with the stem lab. The painting is being done now, and we have also addressed an asbestos issue that has been removed and abated. We do anticipate that the TAD bond will be delayed a little due to market volitivity. They will be making the best choice possible. We have also addressed pay for our employees, and the guidance has been that all employees will be paid. Applying for waivers to bring money in for furloughed employees. We don't anticipate that we would extend the school year at this point. We are under a state of emergency and have plenty of justification for this. If we extend the school year we would have to pay the teachers extra. We should have notification today regarding assessment and accountability, which will probably be waived this year.
We are looking at how we will handle Board Meetings in the futur. We should have guidance from the Legislature in Tennessee regarding the suspension or change the open meetings law. We will have a solution as to how our future Board Meetings will be held before the next Board Meeting. Teacher evaluations will also be waived this year as well. Dr. Newman has been working on literacy and math walks have gone well, and has invited Tammy Davis to work with our Principals on how to give better feedback. COPS grant working on this in the next couple weeks. Avigilon will start pulling wire, it also depends on COVID-19. We should be ready to go by next school year. |
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8.B. Board Reports
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8.C. Student Liaison's Report
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9. REGULAR AGENDA
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9.A. Approve first reading of Board Policy 5.106 Application and Employment as revised.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 5.106 Application and Employment as revised. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This Board Policy change was received by TSBA to delete wording that the Board would reimburse the applicant if a position is offered and accepted.
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9.B. Approve first reading of Board Policy 3.204 Threat Assessment.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 3.204 Threat Assessment. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This item is about us having a Threat Assessment Team. Mr. VanHuss is our Safety Officer. He has attended initial training offered by the State and pulled some of our Principals in to go as well. Each System is to have a Threat Assessment Team and we're pretty far ahead at this point. It allows us to have a Team who can look at threats we have within the System, give recommendations, and work together for the safety of our schools.
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9.C. Approve first reading of Board Policy 3.405 Commercial Advertising on School Buses.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 approve first reading of Board Policy 3.405 Commercial Advertising on School Buses. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This would allow us (with restrictions) to advertise on our school buses. Other school systems in our area do this and it's been a moneymaker. A vinyl or magnetic sticker is applied and people sponsor those ads. Anything we would put on our buses would come before the Board before it was approved. Mr. Pless asked if there was a cost regarding the size of the advertisement and if TSBA had guidelines and if there are cost sheets provided. Dr. Gardenhour stated we know part of the restriction is that we would not be allowed to cover any windows. We would have to make guidelines and procedures that we would follow. Dr. Gardenhour also stated he would check into this matter.
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9.D. Approve first reading of Board Policy 4.302 Field Trips/Excursions/ Competitions as revised.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve first reading of Board Policy 4.302 Field Trips/Excursions/ Competitions as revised. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is just a clean-up on the Policy. Line 25 -Trips privately planned by District school employees acting outside the School District. Insurance would not cover these trips.
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9.E. Approve first reading of Board Policy 4.606 Graduation Activities, as revised.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 approve first reading of Board Policy 4.606 Graduation Activities, as revised. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is just a general re-wording of the Policy stating that children are expected to participate in graduation activities organized by the District.
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9.F. Approve the professional services of Reedy & Sykes for their Architectural/Engineering services at a cost of 6% of construction costs, not to exceed $30,000.00 for the baseball training facility.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve the professional services of Reedy & Sykes for their Architectural/Engineering services at a cost of 6% of construction costs, not to exceed $30,000.00 for the baseball training facility. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This project is a joint project between the City of Elizabethton and the school system, Boyd Sports and the Minnesota Twins. We're all working together and we've assumed the cost of $30,000.00 to do the architectural drawings. We need a really good scope and sequence, good budget and those things to see if we can afford it. Value engineer to make sure we take care of it. You will see a budget and scope before we vote and also what our financial committement will be. Mr. O'Quinn stated that he just wanted to be sure that our role, and ability is laid out s well. Our major benefits end of September through May. It will also be a weight training area.
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9.G. Approve a new Program of Study for a Virtual Reality class at Elizabethton High School.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve a new Program of Study for a Virtual Reality class at Elizabethton High School. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Culbert and his staff have worked hard on this class and resubmitted it for this year. Ms. Booher asked if this was a different class or a secondary class with improvements. Dr. G. stated that we're trying to tie in different aspects to feed into that program. He also stated they are blazing a trail with this program and that we are the first one in the State to have this program. Mr. Culbert is leading the charge on this.
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9.H. Approve Thomas Weems Architect, Revised Standard Abbreviated Form of Agreement for Interior Renovations and Re-Roofing of Existing Buildings at T. A. Dugger Jr. High School.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve Thomas Weems Architect, Revised Standard Abbreviated Form of Agreement for Interior Renovations and Re-Roofing of Existing Buildings at T. A. Dugger Jr. High School. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
We will be able to move forward with the architectural drawings on the project. We're hoping the money will be here by the time we're ready to go at the end of school, timing it right if students do come back to school before the end of the year.
Mr. O'Quinn asked since the City wasn't moving on the Bond right now, would that delay the project? Dr. Gardenhour said they would do it for a time, but they have a framework they have to work within. We don't anticipate it will be long, and that we should be able to start this summer on time.
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9.I. Approve a new Program of Study for DE Advanced Computer Applications for Elizabethton High School.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve a new Program of Study for DE Advanced Computer Applications for Elizabethton High School. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is another request by Mr. Culbert in order to meet the deadline and have it ready to go. We appreciate his work on this as well.
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9.J. Approve ELA Adoptionof Textbooks for T. A. Dugger Jr. High School (AMPLIFY) and Elizabethton High School (HMH).
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve ELA adoption of textbooks for T. A. Dugger Jr. High School (AMPLIFY) and Elizabethton High School (HMH). Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Newman worked closely with the folks on this textbook adoption. We anticipate EHS may adopt but not purchase due to standards issues. We appreciate the work the teachers and Dr. Newman has done.
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9.K. Approve Thomas Weems, Architect, Revised Standard Abbreviated Form of Agreement for the hardening of entrances at Elizabethton High School, East Side Elementary School and Harold McCormick Elementary School.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve Thomas Weems, Architect, Revised Standard Abbreviatted Form of Agreement for the hardening of entrances at Elizabethton High School, East Side Elementary School and Harold McCormick Elementary School. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is part of utilizing the dollars out of the COPS Grant. We had $140,000.00 set aside for this project and hope to get Mr. Weems moving on this in order to start by the end of the school year.
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9.L. Approve Elizabethton City Schools calendar to accommodate COVID-19 schedule changes.
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 to approve Elizabethton City Schools calendar to accommodate COVID-19 schedule changes. Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
We've had two PD days and three snow days that we have to use first. We just moved the first PD days to regular school days. We've submitted a waiver for the days and will continue to do that as we accumulate more time on the leave. Dr. Newman and Mr. VanHuss have worked on this and we thank them.
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10. FOR YOUR INFORMATION
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10.A. Jackson, Shields, Yeiser, Holt, Owen, and Bryant, Attorneys at Law, Statement for the period ending February 13, 2020.
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11. NEXT REGULARLY SCHEDULED BOARD MEETING
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11.A. The next regularly scheduled Board Meeting will be Tuesday, April 21, 2020, at 6:30 p.m. in the Mack Pierce Board Room, offices of the Elizabethton Board of Education, 804 S. Watauga Avenue, Elizabethton, Tennessee.
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12. ADJOURN
Recommended Motion(s):
Motion was made by Board Member #1, second by Board Member #2 Motion to Adjourn Motion carried.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Isaacs made a motion to adjourn the meeting, followed by a second by Dr. May.
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