November 14, 2023 at 5:00 PM - Smith County Board of Education Agenda
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, November 14, 2023, at the Smith County Board of Education. Mr. Tommy Manning provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the November 14, 2023, meeting of the board to order.
Mr. Scotty Lewis made the motion to add a new business item to the agenda. |
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - October 10, 2023 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, October 10, 2023.
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III.B. Gordonsville High School Request
Agenda Item Type:
Consent Item
Discussion:
Gordonsville High School requests permission for the following:
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III.C. Smith County High School Requests
Agenda Item Type:
Consent Item
Discussion:
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III.D. Permission to Seek Bids for Centegix Crisis Alert Badges
Agenda Item Type:
Consent Item
Discussion:
Request permission to seek bids for Centegix Crisis Alert Badges for all faculty and staff.
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III.E. Permission to Seek Bids for Soft Drink Contracts for Schools
Agenda Item Type:
Consent Item
Discussion:
Request permission to Seek Bids for Soft Drink Contracts for Schools
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III.F. Permission to Bid Sprinkler Systems For Wellness Centers
Agenda Item Type:
Consent Item
Discussion:
Request permission to run a bid for the water/sprinkler system for the Wellness Centers from the ESSER 3.0 Grant.
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IV. Superintendent Actions
Agenda Item Type:
Information Item
Discussion:
The Superintendent took the following actions: Staff Placement
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V. New Business
Agenda Item Type:
Action Item
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V.A. TSBA Policy Recommendations
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Subject— TSBA Policy Recommendations
Summary— Request to adopt the following TSBA model policies to ensure compliance with state and federal laws, rules, and regulations due to changes made by the Tennessee General Assembly and the State Board of Education. As part of your policy subscription, the TSBA Policy Department monitors statutory and regulatory changes to ensure that our model policies comply with state and federal laws, rules, and regulations. Due to changes made by the Tennessee General Assembly and the State Board of Education, TSBA has updated the model policies outlined in this memo. Below are the recommended revisions. Policy 1.105 - School Board Legislative Involvement We have updated our model policy to reflect a change in the title of the individual charged with keeping the Board informed of legislative changes. The title was previously "legislative representative". For clarity, TSBA has revised this to "legislative liaison", and we have updated the model policy accordingly. 1.701 - School District Planning As part of the legislation enacting the state's new funding formula, districts are required to submit TISA accountability reports. We recommend placing language about this requirement in policy to clarify that the Board approves these reports. Model policy 1.701 has been updated to reflect that these reports should align with the Board's district improvement plan. Policy 2.400 - Revenues Based on updated guidance from the Comptroller's office, we have added a provision on collection of funds through online payment. Boards are not required to utilize this method of collecting funds. If your Board chooses to do so, however, the Comptroller recommends including specific provisions in board policy. Policy 2.601 - Fundraising Activities Additional information on recordkeeping and tracking fundraisers has been added to this policy based on updated guidance from the Comptroller's office. Policy 2.8051 - Debit Cards, Credit Cards, & Credit Lines We have updated this policy with additional provisions on the authorized use of debit cards, credit cards, and credit lines. This aligns with best practices outlined in guidance from the Comptroller's office. Policy 2.805 - Purchasing A recommendation to adopt TSBA Model Policy for Purchasing due to new Policy 2.8051 Debit Cards, Credit Cards, & Credit Lines. Policy 4.603 - Promotion and Retention A recent change to state law created another pathway for third grade students to be promoted to fourth grade. If a student scores within the fiftieth percentile on the most recently administered state-provided benchmark assessment, the student may be promoted to fourth grade so long as they also receive tutoring services for that year. This statutory change also requires the State Board of Education to develop rules on an appeals process. We are waiting for further information on this aspect and may update the policy further pending State Board action. This is the first of two readings for these policies. See the Proposed and Current Policies inserted separately. |
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V.B. Bid Approval for Diesel Fuel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the bid of $3.159 per gallon for 7,500 gallons of diesel fuel from Mixon-Nollner
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V.C. 2024-2025 School Calendar
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the Smith County School Calendar for the 2024-2025 school year. The calendar was constructed by an appointed Calendar Committee based on results from a countywide survey sent to educators and staff.
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V.D. FY24 Grant Approvals
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Summary— This letter is to ask for approval of the following FY24 ePlan Grants. These grants are fully funded at the state level and have been approved by each authorized department at
the state level. I am also asking that the Board give Mr. Smith the authority to make any line-item amendments as needed on these grants as the year progresses and final expenditures are received. ARP Homeless $ 22,916.78 ARP IDEA-Part B $ 5,466.73 ARP IDEA Preschool $ 784.45 Consolidated Adm $ 146,994.13 Consolidated Title 1, Part A $ 711,022.63 Consolidated Title II-A $ 223,141.46 Consolidated Title IV $ 75,570.01 Consolidated IDEA, Part B $1,179,175.73 Consolidated IDEA Preschool $ 41,335.43 CTE Perkins Basic $ 52,570.67 ESSER 2.0 $ 940,783.67 ESSER 3.0 $4,347,298.78 Innovative School Models $2,200,000.00 Math Implementation Support $ 71,250.00 Public School Security Grant $ 120,936.70 State Special Education Preschool Grant $ 53,551.47 21 st CCLC Cohort 2023 $ 215,000.00 21 st CCLC Remaining Funds-Cohort 2019 $ 166,158.00 21 st CCLC Remaining Funds-Cohort 2022 $ 61,425.00 Access for All Learning Network (K-8) $ 50,000.00 Fiscal Pre-Monitoring Supports Grant $ 29,722.50 HQIM Literacy Implementation Networks $ 123,000.00 Voluntary Pre-K $ 391,109.23 Total $11,229,213.37 |
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V.E. 2023 LEA Compliance Report
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Compliance Report is one document used by the Tennessee Department of Education in the annual process of approving local education agencies. LEAs are required to comply with all state education laws and State Board of Education rules.
Due Date of 2023 LEA Compliance Report: 11/30/2023 |
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V.F. Request Permission to purchase Dell Chromebooks
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request permission to make the following school level purchases using Title I federal funds
Carthage Elementary: Up to 80 Dell Chromebooks and Management Console License for a total not to exceed $22,500.00 Defeated Elementary: Up to 45 Dell Chromebooks and Management Console License for a total not to exceed $13,000.00 Forks River Elementary: Up to 33 Dell Chromebooks and Management Console License for a total not to exceed $10,000.00 Gordonsville Elementary: Up to 65 Dell Chromebooks and Management Console License for a total not to exceed $18,200.00 New Middleton Elementary: Up to 25 Dell Chromebooks and Management Console License for a total not to exceed $7,000.00 Smith County Middle School: Up to 55 Dell Chromebooks and Management Console License for a total not to exceed $15,500.00 Union Heights Elementary School: Up to 20 Dell Chromebooks and Management Console License for a total not to exceed $6,000.00 The purchase cost for Chromebooks are based on the lowest bid acquired by the Technology Department of the Smith County Board of Education. |
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V.G. 2023-2024 TISA Accountability Report
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Pursuant to TCA code 49-3-112, each school district must submit an accountability report for TISA funding each year to the Tennessee Department of Education that has been approved by the local board of education. Smith County has established goals and budget actions steps for the following priorities: 3rd grade ELA proficiency, grades 3-8 math proficiency, Ready Graduate growth, and K-12 Literacy. We request approval of the Smith County 2023-2024 TISA Accountability Report.
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V.H. Request approval of Stockton Building Corporation for contractor services
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request recommendation of Stockton Building Corporation for contractor services for the Wellness Centers. He submitted his qualifications to the RFQ posting and is a qualified contractor. The contractor will work alongside our Construction Manager to expedite the construction process. The contractor services will be paid for out of the ESSER 3.0 grant.
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VI. Discussion
Agenda Item Type:
Information Item
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VII. Annual Policy Review (November Policies)
Agenda Item Type:
Information Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting.
Policy 1.704, Charter Schools Policy 4.100, Instructional Goals Policy 4.200, Curriculum Development Policy 4.201, Basic Curriculum Program Policy 4.2011, Class Size Ratios Policy 4.202, Special Education Policy 4.2021, Special Education Class Size Policy 4.204, Summer School Policy 4.205, Enrollment in College Level Courses Policy 4.206, Special Programs Policy 4.207, Limited English Proficient/Language Minority Students Policy 4.208, Adult High School Program Policy 4.209, Alternative Credit Options Policy 4.210, Credit Recovery Policy 4.211, Work Based Learning Program Policy 4.213, Family Life Education Policy 4.300, Extracurricular Activities Policy 4.3001, Delinquent Children Policy 4.301, Interscholastic Athletics Policy 4.302, Field Trips and Excursions Policy 4.400, Textbooks an Instructional Materials Policy 4.403, Reconsideration of Instructional Materials and Textbooks Policy 4.404, Use of Copyrighted Materials Policy 4.406, Use of the Internet Policy 4.4061, Social Media Policy 4.407, Web Pages Policy 4.500, Community Instructional Resources Policy 4.501, School Volunteers Policy 4.601, Reporting Student Progress Policy 4.602, Honors Designation (Rank) Policy 4.701, Maintaining Test Security Policy 4.702, Evaluation of Instructional Program Policy 4.801, Controversial Materials Policy 4.802, Student Equal Access Policy 4.803, Recognition of Religious Beliefs, Customs & Holidays Policy 4.805, Prayer and Period of Silence |
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VIII. Executive Session
Agenda Item Type:
Information Item
Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Further Consideration of Legal Action
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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X. Adjourn
Agenda Item Type:
Action Item
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Reminders:
December Board Meeting - Tuesday, December 12, 2023 @ SCBOE
January Board Meeting - Tuesday, January 16, 2024 @ SCBOE