Public Meeting Minutes: November 15, 2018 at 5:30 PM - Board Meeting - Regular Session

I. Roll Call

II. **Approval of the Agenda

Action(s):

Motion Passed:

approval of the agenda as amended with the following amendments: After Roll Call add: Moment of Silence in memory of Bill Eldridge, former School Board Member and a Moment of Silence in memory of the students lost in the Woodmore bus accident. Under Item VII. - Delegations – Add Jeanette Omarkhail, HCEA Under Item XI – Board Matters add: B. Dr. Bryan Johnson – Superintendent 1. Revised Schedule of Sessions 2. Calendar Revisions for 2018-2019 and 2019-2020 Under Item IX. Approval of the Consent Agenda – Add Item D. Chief of Staff – Dr. Nakia Towns Edwards 1. Board Policies – First Reading; a. Board Policy 4.200 – Curriculum Development; b. Board Policy 4.201 – Basic Program; c. Board Policy 4.202 – Exceptional; Education; d. Board Policy 4.203 – Federal Programs; e. Board Policy 4.204 – Career and Technical Programs; f. Board Policy 4.206 – College Credit Programs; g. Board Policy 4.207 – Supplementary Programs; h. Board Policy 4.211 – Work-Based Learning Program; i. Board Policy 4.300 – Extracurricular Activities; j. Board Policy 4.402 – Selection of Instructional Materials (Other than Textbooks); k. Board Policy 4.403 – Reconsideration of Instructional Materials and Textbooks; l. Board Policy 4.404 – Use of Copyrighted and Licensed Materials; m. Board Policy 4.407 – Audio, Video and Digital Recordings; n. Board Policy 4.602 – Reporting Student Progress; o. Board Policy 4.607 – Graduation Activities; p. Board Policy 4.609 – Promotion and Retention K-8 Passed with a motion by Mrs. Tiffanie Robinson and a second by Dr. Steve Highlander.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

III. Moment of Silence in memory of Bill Eldridge, former HCDE educator and former School Board Member and a Moment of Silence in memory of the students lost in the Woodmore Elementary bus accident.

IV. Executive Session - No

V. Pledge to the Flag and Meditation - Jane Reynolds, Principal of Soddy Daisy Middle School

VI. Exemplars of Excellence

VI.A. Recognition of Jessica Hubbuch of The Howard School - Jill Levine, Dr. Zac Brown, Dr. Le Andrea Ware

Attachments: (1)

Recognize Jessica Hubbuch - Tennessee Teacher Ambassador

VI.B. Recognition of Reward Schools - Dr. Justin Robertson, Chief Schools Officer

Attachments: (1)

Reward Schools Nov 2018

VI.C. Recognition of Athletes and Athletic Teams - Dr. Robert Sharpe and Dr. Neelie Parker, Executive Directors

Attachments: (1)

Athletic Recognitions November

VII. Presentations

VII.A. SSAC Officers - Youth Summit Debrief and Officer Roles

Attachments: (1)

Student Board Member Presentation

VII.B. Future Ready 2023 Update - John Maynard, Director of College, Career and Technical Education

Attachments: (1)

Board Memo October FR2023 Monthly Reports

VIII. Delegation - Jeanette Omarkhail, HCEA

IX. **Approval of the Minutes of the October 18, 2018 Regular Session

Action(s):

Motion Passed:

approval of the minutes of the October 18, 2018 Regular Session Passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Draft Minutes 10.18.18

X. **Approval of the Consent Agenda

Action(s):

Motion 1 Passed:

approval of the Consent Agenda with the exception of item IX. B. 1. a. 1. Chattanooga School for the Arts and Sciences Upper School – Ten high school students will travel to Madrid, Spain June 7-22, 2019 for language immersion and cultural enrichment being pulled for discussion by Mrs. Thurman Passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

Motion 2 Passed:

approval to add item IX. B. 1. a. 1. Chattanooga School for the Arts and Sciences Upper School – Ten high school students will travel to Madrid, Spain June 7-22, 2019 for language immersion and cultural enrichment back to the agenda and approve the travel Passed with a motion by Dr. Joe Wingate and a second by Mrs. Jenny Hill.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: No
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

X.A. Executive Committee Report

Attachments: (1)

ExComRpt 11.15.18

X.B. Chief Schools Officer - Dr. Justin Robertson

X.B.1. Field Trips

X.B.1.a. Dr. Larrie Reynolds and Dr. Robert Sharpe – Executive Directors(11)

Attachments: (1)

Reynolds-SharpeFT

X.B.1.b. Dr. Neelie Parker and Dr. John Tharp, Executive Directors (1)

Attachments: (1)

Parker-Tharp-FT

X.C. Chief Financial Officer - Christie Jordan

X.C.1. Bids/Contracts

Attachments: (5)

X.C.2. Financial Reports

Attachments: (1)

FY19 Sept FinStmt

X.C.3. Budget Amendments

X.C.3.a. General Operating Amendments

X.C.3.a.1. Priority Schools Principal Incentive State Grant

Attachments: (1)

823 Priority Schools Incentive

X.C.3.b. Federal Grants and Self-Funded Programs

Attachments: (10)

X.C.4. ArbiterSports as the Vendor for Sports Official Management

Attachments: (1)

Arbiter Proposal

X.D. Chief of Staff - Dr. Nakia Towns Edwards

X.D.1. Board Policies - First Reading

Attachments: (1)

Board Policy Revisions First Read Memo

X.D.1.a. Board Policy 4.200 Curriculum Development

Attachments: (1)

Board Policy 4.200 Curriculum Development

X.D.1.b. Board Policy 4.201 Basic Program

Attachments: (1)

Board Policy 4.201 Basic Program

X.D.1.c. Board Policy 4.202 Exceptional Education

Attachments: (1)

Board Policy 4.202 Exceptional Education

X.D.1.d. Board Policy 4.203 Federal Programs

Attachments: (1)

Board Policy 4.203 Federal Programs

X.D.1.e. Board Policy 4.204 Career and Technical Education

Attachments: (1)

Board Policy 4.204 Career and Technical Education

X.D.1.f. Board Policy 4.206 Early Post Secondary Opportunities

Attachments: (1)

Board Policy 4.206 Early Post Secondary Opportunities

X.D.1.g. Board Policy 4.207 Supplementary Programs

Attachments: (1)

Board Policy 4.207 Supplementary Programs

X.D.1.h. Board Policy 4.211 Work-based Learning Program

Attachments: (1)

Board Policy 4.211 Work-based Learning Program

X.D.1.i. Board Policy 4.300 Extra Curricular Activities

Attachments: (1)

Board Policy 4.300 Extra Curricular Activities

X.D.1.j. Board Policy 4.402 Selection of Instructional Materials (Other than Textbooks)

Attachments: (1)

Board Policy 4.402 - Selection of Instructional Materials (Other than Textbooks)

X.D.1.k. Board Policy 4.403 Reconsideration of Instructional Materials and Textbooks

Attachments: (1)

Board Policy 4.403 Reconsideration of Instructional Materials and Textbooks

X.D.1.l. Board Policy 4.404 Use of Copyrighted and Licensed Materials

Attachments: (1)

Board Policy 4.404 Use of Copyrighted and Licensed Materials

X.D.1.m. Board Policy 4.407 Audio, Video and Digital Recordings

Attachments: (1)

Board Policy 4.407 Audio, Video and Digital Recordings

X.D.1.n. Board Policy 4.602 Reporting Student Progress

Attachments: (1)

Board Policy 4.602 Reporting Student Progress

X.D.1.o. Board Policy 4.607 Graduation Activities

Attachments: (1)

Board Policy 4.607 Graduation Activities

X.D.1.p. Board Policy 4.609 Promotion and Retention K-8

Attachments: (1)

Board Policy 4.609 Promotion and Retention K-8

XI. Administrative Business Matters

XI.A. Justin Witt, Director of Maintenance and Operations

XI.A.1. **Alpine Crest Property Line Adjustment

Action(s):

Motion Passed:

approval of the Alpine Crest property line adjustment Passed with a motion by Mrs. Tiffanie Robinson and a second by Mr. Joe Smith.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Alpine Crest Property Line Adjustment

XI.A.2. **CSX Electrical Easement Request at Howard High School

Action(s):

Motion Passed:

approval of the CSX electrical easement request at Howard High School Passed with a motion by Mrs. Tiffanie Robinson and a second by Dr. Steve Highlander.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

CSX-Howard Easement

Discussion:

Mrs. Robinson recommended that the $10,500 that would be paid for the easement be given to the school. All members of the Board were in agreement and Mr. Witt stated that he was in agreement. The matter will be referred to Ms. Christie Jordan, Chief Financial Officer.

XI.B. Chief of Staff - Dr. Nakia Towns Edwards

XI.B.1. Board Policies - Second and Final Reading

Attachments: (1)

Memo for Second Reading November 2018

XI.B.1.a. **Board Policy 3.200 Building and Grounds Management

Action(s):

Motion Passed:

approval of Board Policy 3.200 Building and Grounds Management Passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.200 Buildings and Grounds Management

XI.B.1.b. **Board Policy 3.201 Safety

Action(s):

Motion Passed:

approval of Board Policy 3.201 Safety Passed with a motion by Mr. Tucker McClendon and a second by Mrs. Tiffanie Robinson.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.201 Safety

XI.B.1.c. **Board Policy 3.202 Emergency Preparedness Plan

Action(s):

Motion Passed:

Board Policy 3.202 Emergency Preparedness Plan Passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.202 Emergency Preparedness Plan

XI.B.1.d. **Board Policy 3.205 Security

Action(s):

Motion Passed:

approval of Board Policy 3.205 Security Passed with a motion by Mrs. Tiffanie Robinson and a second by Dr. Steve Highlander.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.205 Security

XI.B.1.e. **Board Policy 3.206 Community Use of School Facilities

Action(s):

Motion Passed:

approval of Board Policy 3.206 Community Use of School Facilities Passed with a motion by Dr. Steve Highlander and a second by Mrs. Kathy Lennon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.206 Community Use of School Facilities

XI.B.1.f. **Board Policy 3.209 Estimating Facility Costs

Action(s):

Motion Passed:

approval of Board Policy 3.209 Estimating Facility Costs Passed with a motion by Mrs. Kathy Lennon and a second by Mrs. Tiffanie Robinson.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.209 Estimating Facility Costs

XI.B.1.g. **Board Policy 3.403 Traffic and Parking Controls

Action(s):

Motion Passed:

approval of Board Policy 3.403 Traffic and Parking Controls Passed with a motion by Dr. Steve Highlander and a second by Mrs. Tiffanie Robinson.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.403 Traffic and Parking Controls

XI.B.1.h. **Board Policy 3.500 Food Services Management

Action(s):

Motion Passed:

approval to pull Board Policy 3.500 Food Services Management from the agenda due to clarification needed regarding vending machines in schools Passed with a motion by Mrs. Rhonda Thurman and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.500 Food Services Management

XI.B.1.i. **Board Policy 3.600 Insurance Management

Action(s):

Motion Passed:

approval of Board Policy 3.600 Insurance Management Passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.600 Insurance Management

XI.B.1.j. **Board Policy 3.601 Student Insurance Program

Action(s):

Motion Passed:

approval of Board Policy 3.601 Student Insurance Program Passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

3.601 Student Insurance Program

XII. Board Matters

XII.A. Chief Operations Officer - Dr. Ken Bradshaw

XII.A.1. **Zero Tolerance Suspension Appeal

Action(s):

Motion Passed:

approval to uphold the decision of the administration regarding the zero tolerance suspension Passed with a motion by Mrs. Karitsa Jones and a second by Dr. Steve Highlander.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Zero Tolerance Appeal - D. Ellison - BHS

XII.B. Dr. Bryan Johnson - Superintendent

XII.B.1. **Revised Schedule of Sessions

Action(s):

Motion Passed:

approval of the revised Schedule of Sessions Passed with a motion by Dr. Steve Highlander and a second by Mrs. Tiffanie Robinson.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

XII.B.2. **Calendar Revisions for 2018-2019 and 2019-2020

Action(s):

Motion Passed:

approval of the recommended calendar revisions: School Calendar 2018-2019 - Wednesday, December 19, 2018 – half day for students with buses running; Thursday, May 23, 2019 – half day for students with buses running; School Calendar 2019-2020 - Wednesday, December 18, 2019 – half day for students with buses running Passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

XIII. Information Only

XIII.A. Legal Services Report

Attachments: (1)

LEGAL SERVICES SUMMARY November 15, 2018

XIV. Events/Announcements

Attachments: (1)

Events-Announcements 11.15.18

November 15, 2018 at 5:30 PM - Board Meeting - Regular Session

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