November 17, 2022 at 6:00 PM - Bedford County Board of Education
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I. PROCEDURAL ITEMS
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I.A. Call to Order
Discussion:
Chairman Michael Cook called the meeting to order.
Before the meeting began the board members held a private Executive Session with TNRMT attorney Carl Spining concerning Consent Agenda item C. The board meeting began soon after at approximately 6:20. |
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I.B. Moment of Silence
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I.C. Pledge of Allegiance - Led by Daisy Davidson and Dani Davidson who are students at Thomas Magnet School
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I.D. Opening Remarks
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II. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Approval of Agenda
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II.B. Minutes from October Monthly Meeting
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II.C. Settlement - Carl Spining
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II.D. Policies for Revision
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II.D.1. 4.200 - Curriculum Development
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II.D.2. 4.701 - Test Security
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II.D.3. 4.300 - Extracurricular Activities
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II.D.4. 4.802 - Student Equal Access (Limited Public Forum)
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II.D.5. 4.407 - Websites
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II.D.6. 4.602 - Class Ranking
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II.E. Policies for Deletion
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II.E.1. 1.704 - Charter Schools
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II.E.2. 4.2021 - Class Size
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II.F. Move to Administrative Procedures
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II.F.1. 4.401 - Textbook Selection, Distribution and Care
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II.F.2. 4.503 - Parent Organizations/Booster Clubs
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II.F.3. 4.203 - Extended Programs
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II.F.4. 4.8001 - Animals in School District Facilities for Educational Purposes
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II.G. Policies for Review
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II.G.1. 4.606 - Graduation Activities
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II.G.2. 4.206 - Homebound Instruction
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II.H. Policy to Reinstate
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II.H.1. 5.115 - Assignment/Transfer
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III. COMMUNICATIONS
Discussion:
Ms. Garrette gave a brief report and reminded everyone the Good News Report is on the BCS website. |
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III.A. Good News Report
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IV. PRESENTATIONS
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IV.A. Tennessee State Senator Shane Reeves and State Representative Pat Marsh
A. Special Presentation B. Legislative Update
Discussion:
Tennessee State Senator Shane Reeves and State Representative Pat Marsh gave a special presentation to Rachel Porter, a Pre-K teacher at Learning Way Elementary. They read a proclamation that was given to her for becoming a finalist in the 2022-2023 Middle Tennessee Teacher of the Year Award.
Senator Reeves and Representative Marsh gave a legislative report on TISA, it takes the place of the BEP that has been in place for 30 years. The state is going to put in an extra $1 billion and Bedford County will get an extra $11 million. Shane Reeves said, "The third-grade retention law is a product of the Covid situation." Pat Marsh stated, "The third-grade retention will be fixed." Mr. Marsh said the state has put in $500 extra in TISA per each third-grade student. Each high school received one million dollars for career technical education. A half million dollars was given to all junior high schools. And $125 million was put in for teacher raises. Mr. Reeves said he was expecting big things the first of the year. |
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IV.B. Level 5 Teachers Recognition - Mr. Tim Harwell
Discussion:
Tim Harwell and Dr. Tammy Garrett presented the Level 5 TVAAS teachers with a certificate for reaching the highest level of achievement for the 21-22 school year. Also, Cascade Middle School and Community Elementary School were both Level 5 schools for growth and were presented with certificates. Mr. Harwell announced that 41 out of the 43 Pre-K and Kindergarten teachers in Bedford County reached Level 5 on their portfolio submitted to the state. They will be personally recognized at the individual schools and presented a framed certificate and group pictures posted on the County website and the Facebook account. Mr. Cook congratulated the Level 5 teachers. Dr. Garrett added that it was an extremely hard year because of what happened with Covid. "So proud of the work that they do every day and glad to be their leader," stated Dr. Garrett.
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V. ACTION ITEMS
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V.A. 2022 LEA Compliance Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Certifying that we are in compliance with all state and federal laws.
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V.B. Selection of Collaborative Conferencing Team
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Cook asked that the team be Andrea Anderson, Shanna Boyette, Courtney Bogle and himself. He also asked that Neil Watson, Chad Fletcher and Robert Daniel help with the financial aspect.
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V.C. Sick Leave Bank Trustees
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Cook said he has 2 years left as trustee and would like to continue to do that and asked that Andrea Anderson be put in Diane Neeley’s spot.
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V.D. FY 2023 - CTE Perkins Reserve - Rev 1 - Regional Career Pathways Application
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett stated that with these funds we would like to purchase the Cosmetology equipment for Community High School and for SCHS aviation maintenance equipment.
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V.E. ESSER Funds
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett asked the board to approve this amendment as it will include a bonus for employees. A $1000 bonus for fulltime employees and $500 bonus for part-time employees. Anyone working with BCS by September 1, 2022. Dr. Garrett said, "I think this will help our staff and their families. Inflation is high. I think it would help with staff morale and will show our employees how much we appreciate the work that they do every day to get our kids caught back up after Covid and that are continuing to work through lots of illness and things that we are dealing with." Motion was made to approve by David Brown and a second by Dan Reed. Barton Williams asked "How soon will we be able to get this for them?" Mr. Cook answered, "There are a couple of hoops we have to jump through. One is that we have got to approve this tonight...Two we have got to get it approved by the state and three we’ve got to work with our Finance department. There are a lot of things that go into this as far as creating the payroll and going through 1600 employees." Dr. Garrett said it does not cover the hourly tutors and hourly SACP folks. Dan Reed asked "This is taxed just like regular payroll? Mr. Cook stated, "This is a bonus so it will be taxed as a bonus." Robert Daniel said, "Under the IRS guidelines it is taxed as a bonus." Dr. Garrett said it will be bring home about $650 for the $1000 and $320 for the $500 after taxes. Shanna Boyette said she recommends that it be a separate payroll because of taxes. A roll call vote was taken. Each board member that has a relative employed in the school system read the disclosure statement* before giving their vote. Shanna Boyette voted yes, David Brown voted yes, Andrea Anderson voted yes, Courtney Bogle voted yes, Barton Williams voted yes, Dan Reed voted yes, Glenn Forsee voted yes, and Michael Cook voted yes.
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V.F. Bids for Maintenance Department
Action(s):
No Action(s) have been added to this Agenda Item.
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V.F.1. Bid No. 23-19 Propane
Discussion:
Low Bid is Henley Propane
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V.F.2. Bid No. 23-20 Light Bulbs
Discussion:
Low Bid is City Electric Supply
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V.F.3. Bid No. 23-21 HVAC Filters
Discussion:
Low Bid is Blade Electric
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V.G. Bid No. 23-23 School Psychologist
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Julie Haynes explained the recommendation is for the best bid which is from Therapy Travelers. The school psychologist from Therapy Travelers is already working in the school system and she is familiar with our schools and already has a caseload. This would allow us to reach out to another school psychologist. As a result of Covid we are having more students to test. The money would not come out of general purpose funds but would come from ARP IDEA which needs to be used by the end of this school year. There was discussion on the amount the companies charge for their services. Shanna Boyette asked, "Do you know where we fall in that range?" Ms. Haynes responded, "Yes, we are currently paying $80 an hour. That’s the going rate." Mr. Cook said, "The reason we are going with this bid is because these folks have been in our schools. They are working with our kids currently. It’s a good fit. They’re doing a good job, and that’s the reason we want to go with this bid. It’s the best bid."
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V.H. Policies for Review
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Cook asked to group policies 1.900 through 1.906.
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V.H.1. 4.608 - Transcript Alterations
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett explained we are missing this policy. It requires that any change in a transcript needs to have documentation attached to it.
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V.H.2. 1.900 - Charter School Authorizing Principles
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V.H.3. 1.901 - Charter School Applications
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V.H.4. 1.902 - Charter School Agreements
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V.H.5. 1.903 - Charter School Oversight
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V.H.6. 1.904 - Charter School Intervention
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V.H.7. 1.905 - Charter School Renewal
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V.H.8. 1.906 - Charter School Revocation
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V.H.9. 4.201 - Basic Curriculum Program
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett stated changing this policy to follow the model policy.
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V.H.10. 4.204 - Summer Instructional Programs
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett is recommending changing line 16 from April to May to give more time to for programming. Adding attendance requirements for summer school for third grade to reflect state law.
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V.H.11. 4.604 - Accelerated and Advanced Credit
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Updating policy.
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V.H.12. 4.301 - Interscholastic Athletics
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett said needed to strengthen line 6 through 11. She added "a student must play the sport in which the assigned gender that they were at birth. The cost is on the parent to get the original birth certificate." Recommends adding the Severe Weather section.
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V.H.13. 4.209 - Alternative Credit Options
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Updating to match model policy.
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V.I. October Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Robert Daniel explained the report. Glenn Forsee asked about food prices and inflation. Mr. Daniel responded said it has affected some but the federal government is reimbursing some of that food cost.
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VI. REPORT ITEMS
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VI.A. Monthly Tax Analysis
Discussion:
Robert Daniel explained the Tax Analysis report. Mr. Daniel said the audit has not been received yet but they do have the draft.
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VI.B. Attendance Report
Discussion:
Terise Rhodes reports that the enrollment numbers are 148 higher than this time last year. We had 982 kids who had perfect attendance for the first quarter. Will be doing something each quarter for perfect attendance. Dan Reed asked about percentage this week absent for sickness. Terise explained we were at 14% to 15% and we usually look at 20% absent before closing a school.
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VI.C. Executive Committee Report
Discussion:
Mr. Cook states, "I will bring Dr. Garrett’s contract to you guy’s next month to look at an extension. She has done a fantastic job. We appreciate everything she has done. A well done job." Need all board members to sign the Code of Ethics. Will have a study session on December 1st at 6:00 with Bell Construction and Kline-Swinney to talk about the new school. December 17th is the next board meeting at the Central Office. January 5th will have a planning meeting for future planning and vision. March 24th and 25th are possible dates for the board retreat and Sewanee Inn.
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VI.D. Superintendent's Report
Discussion:
Dr. Garrett said thanks to Thomas School for hosting the board meeting. Thanks to the board for supporting our faculty and staff and for showing them that you appreciate the work they do every day. Dr. Garrett said, "It feels good to have a board that is pulling together for our staff and students." She wishes everyone a wonderful Thanksgiving break.
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VII. OTHER BUSINESS
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VII.A. Additional Acknowledgements
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VII.B. FYI - Expenditures
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VII.C. FYI - Personnel
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VIII. ADJOURNMENT
Discussion:
Glenn Forsee moved to adjourn the meeting at approximately 7:19 pm.
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