Public Meeting Agenda: August 27, 2024 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

I. Call to Order

II. Pledge to the Flag

III. Recognition of Visitors

IV. Special Recognition

Comments:

New Student Board Representative - Bethanie Bryant

AP Scholars

Armbrister, Andrew

Bryant, Bethanie

Click, Lanna

Deeble, Jayden

Fisher, David

Herrell, Liam

Hope, John

Howard, Aiden

Howard, Zachary

Lampe, Jackson

Le Francis, Gabriella

Marante, Isabella

Powell, Ariana

Smith, Reagan

Southerland, Lucas

Vines, Annika

Waddell, Emma

Zou, Skyler

Zsebehazy, Everett

Cody Guinn
Robin Jones

Time: (5 minutes)

V. Public Comment Period

Time: (20 Minutes)

VI. School Report

Comments:

Highland Elementary School Report

Time: (10 minutes)

VII. Conflict of Interest Statement

Comments:

Chair to Board Members:

"If you have any relative who is employed by the Board of Education, meaning a spouse, parent, parent-in-law, child, son-in-law, daughter-in-law, grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, or any person who resides in the same household as you, please acknowledge the same at this time by raising your hand."

Chair to Board Members:

"To those board members who just raised their hands, do you hereby certify that any and all votes you will cast during this meeting are in the best interest of the school system? If so, please say, ‘Aye.’"

Chair to Board Secretary:

"Please reflect within the minutes that possible conflicts were acknowledged, with board members present confirming their intent to act in the best interest of the school system."

Time: (5 Minutes)

VIII. Approval of Agenda

Time: (5 Minutes)

IX. Consent Agenda

Time: (5 minutes)

IX.A. Consideration of Approving Minutes of July 2024, Board Meeting

Speaker(s): Steve Starnes

Attachments: (1)

Final Minutes - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation
___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________
action: ________________________________________________

Background Information:

In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.

Summary of Major Elements:

Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

IX.B. Consideration of Accepting Personnel Report

Speaker(s): Melissa Batson, Chief Human Resources Officer

Rationale:

Origin:
_X_ Topic presented for information only (no board action required)
___ Board review required by:

___ State or federal law or regulation

_X_ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters.

Summary of Major Elements:
The attached are changes in personnel since the July report to the Board.

Hire(s)
Employee	Position	Replacing	Location
Bridgette McCarter	Interim Teacher	Mackenzie Reeves	TV
Tim Perez	Academic Interventionist	n/a-New	EV
Janice Justis	Academic Interventionist	n/a-New	GMS
Rhea Hensley	Teacher: Health Science/Nursing	Andrea Coulston	GTC
David Painter	Instructional Asst	Jarron Hall	GMS
Javelle Gillespie	Instructional Asst/1:1 (SpEd)	Tiffiny Anderson	EV
Kathryn Creasman	Instructional Asst/Title	n/a-New	EV
Abigail Mallonee	Instructional Asst/Kinder	Sarah Rogers	TV
Kelley Hunnings	Instructional Asst/SpEd	Paula Reaves	TV
Keisha Sanders	Instructional Asst/RTI	Derek Beach	GMS
Jamel Hall	Instructional Asst/SpEd	Alta Bartrem	GMS
Matt Doss	Lead Custodian	Chris Reid	EV
Darren Stone	Custodian	Teresa Shelton	TV
Penny Jones	School Nutrition Associate	LaShell Robbins	GMS
Lisa McCombs	School Nutrition Associate	LaShell Robbins	TV
Mary Black	School Nutrition Associate	Opal Foster	TV
Norlan Gallegos	Assistant Soccer Coach (B&G)	Rustin Jones	GHS
Michaylah Hinkle	Assistant Soccer (Girls)	Michael Connel	GHS
Todd Ricker	Head Golf Coach	Split with Nathan Hale	GHS
Honey Stanley	Substitute Teacher	n/a	Sub Pool
Katrina Rogers	Substitute Teacher	n/a	Sub Pool
Jill Lewis	Substitute Teacher	n/a	Sub Pool

Separation(s)
Employee	Position		Location
Sarah Rhodes	Instructional Asst/SpEd		TV
Sylvia Jardinez	Nurse(Temporary)		GCOC
Kelyn Norton	Academic Interventionist		EV
Nic Lollar	School Counselor		HI
Tamika Cofield	Teacher: SpEd		GHS
Jonathan Motte	Teacher: Audio Visual		GHS
Andrea Coulston	Teacher: Health Science/Nursing		GTC
Sarah Rogers	Instructional Asst/Kinder		TV
Paula Reaves	Instructional Asst/SpEd		TV
Hana Malikova	Instructional Asst/SpEd		TV
Opal Foster	School Nutrition Associate		GHS
LaShell Robbins	School Nutrition Associate		GMS
Cody Guinn	Head Basketball Coach (Girls)		GMS

Retirement(s)
Employee	Position		Location

Transfer(s)
Employee	Position	Replacing	Location
Ashley Long	Teacher: SpEd	Tamika Cofield	GHS
Brenda Ottinger	Interim Teacher: 5^th Grade	Kelly Lamons	HH
Jake Walden	School Nutrition	n/a-Former Position	TV
Ashley Kilday	Instructional Asst/SpEd	Hana Malikova	TV
Daryl Baldree	Custodian	Laura Brown	EV
Joyce Hamilton	School Nutrition Associate	Racheal Carter	HH
Opal Foster	School Nutrition Associate	Joyce Hamilton	GHS

Director of Schools' Recommendation:

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

IX.C. Consideration of Approving Board Policy Revisions (2nd Reading)

Speaker(s): Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley

Attachments: (23)

Rationale:

Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
___ No Previous board review/action
_X_ Previous review/action

date: _XX/XX/XXX________________________________________

action: _Approved on 1st Reading____________________________

Background Information:

Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.

Summary of Major Elements:

During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

IX.D. Consideration of Approving Board Policy Revisions - No Changes (1st Reading)

Speaker(s): Steve Starnes, Ellen Lipe, Richard Tipton, Dr. Jason Horne, Melissa Batson, and Jeff Townsley

Attachments: (28)

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements:
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

IX.E. Consideration of Approving School Trip Request

Speaker(s): Steve Starnes

Attachments: (5)

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
__ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events.

Summary of Major Elements:
The detailed trip request is attached.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

IX.F. Consideration of Approving Disposal of Surplus under $500.00

Speaker(s): Steve Starnes

Attachments: (1)

Surplus disposal form.xlsx under $500.00

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

__ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
__ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.

Summary of Major Elements:
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

IX.G. Consideration of Approving Disposal of Surplus

Speaker(s): Steve Starnes

Attachments: (2)

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

__ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
__ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.

Summary of Major Elements:
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

X. Action Items

X.A. Consideration of Accepting June 2024 Preliminary Financial Statement

Speaker(s): Ellen Lipe, CPA

Attachments: (1)

June 2024 Preliminary Financial Report

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
A preliminary year-end financial statement is presented to the Board of Education each year.

Summary of Major Elements:
Attached is the following June 2024 Preliminary Financial Statement:

General Purpose/Federal/GTC Statement of Expenditures and Encumbrances

Director of Schools' Recommendation:

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Time: (5 Minutes)

X.B. Consideration of Accepting July 2024 Financial Statements

Speaker(s): Ellen Lipe, CPA

Attachments: (2)

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

___ State or federal law or regulation

_X_ Board of Education policy

Other: __________________________________________

___ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements:

Attached are the following July 2024 financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal/GTC Statements of Expenditures & Encumbrances

Director of Schools' Recommendation:

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Time: (5 minutes)

X.C. Consideration of Approving Board Policy Revisions - 1st Reading

Speaker(s): Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley

Attachments: (2)

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements:
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Time: (5 minutes)

X.D. Consideration of Approving Board Policy Revisions - 1st & Final Reading

Speaker(s): Steve Starnes, Dr. Jason Horne, Richard Tipton, Ellen Lipe, Melissa Batson, and Jeff Townsley

Attachments: (1)

6.300 Code of Conduct

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:

None

Time: (5 Minutes)

X.E. Consideration of Approving Participation in Public Entity Partners Grant Program: Safety Partners

Speaker(s): Dr. Jason Horne

Attachments: (1)

Resolution-Safety Grant 2024-2025

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __Required by PEP to finalize grant reimbursement process________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Because the district is a member of the Public Entity Partners (PEP), there are various opportunities to participate in grant programs and other incentives.

Summary of Major Elements:
Permission is being requested to participate in the PEP Safety Partners Grant Program. Funds have been awarded after a grant was written and submitted to purchase slip resistant shoes for employees working throughout the district in School Nutrition and Custodial roles. The grant will provide up to $2,000 in matching funds for this purpose. This is an effort to reduce/avoid slips, trips, and falls among employees working in school cafeterias.

Director of Schools' Recommendation:

Approval

Impact on Resources:

District fund and PEP grant funds will be combined.

Timetable for Further Review/Action:

None

Time: (5 Minutes)

X.F. Consideration of Approving Purchase of 14 Boxlights Interactive Panels

Speaker(s): Chuck Broyles

Attachments: (1)

Central Tech 14-boxlights

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
GCS has been replacing traditional projectors and whiteboards as needed and as funded with "Interactive Panels". You may have heard terms like SmartBoards/Promethean/BoxLights. These are large format touch screen display units that essentially become the focal point in most learning environments. Projectors have for the most part become yesteryear technology. Lifespans on panel technology far exceed expected use of a projector, student eye strain is reduced, and portability plays a key role. Ceiling mounted projectors cannot be easily moved to accommodate changing classroom environments. District wide we are moving closer and closer to equipping every classroom with touch panel displays. This proposal of 14 additional 75" Boxlight touch panels on mobile carts will get us closer to our end goal.

Summary of Major Elements:

Individual Boxlight Mimio Pro 75" - $2,900.00 each

Individual mobile stand - $549.00 each
14 Mimio Pro 75" Panels (delivery and installation) on mobile carts - $53,886.00

ESSER3 funding of $50,460.11 can be allocated.

Accepting this additional ESSER funding will require use of an additional Data Collection Tool that must be completed by May 2025. We propose 2 - $1,500 stipends be awarded to those 2 individuals who will be required to complete the new Data Collection Tools for a total of $3,000.

Panels $53,886.00 + Stipends $3,000 = $56,886.00

ESSER3 Funding $50,460.11

Remaining balance of $6,425.89 to be paid from District Technology Equipment budget

The vendor has confirmed that we can have delivery of equipment by 9/30/24.

Panel Dispersment:

East View Elementary - 2

Hal Henard Elementary - 2

Tusculum View Elementary - 2

Highland Elementary - 1

Greeneville Middle School - 3

Greeneville High School - 4

Director of Schools' Recommendation:

Approval

Impact on Resources:

Combination of ESSER 3 Funds and Local Technology Budget.

Timetable for Further Review/Action:

None

Time: (5 Minutes)

XI. Director's Report

Attachments: (1)

Directors Update to the Board_8-27-24

Time: (5 minutes)

XII. Legislative Update

Speaker(s): Pam Botta

Time: (5 Minutes)

XIII. Adjournment

August 27, 2024 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

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