May 2, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. I Make A Difference Certificates

III.C. Director's Personnel Report

III.D. Recognize Teacher Appreciation Week - Monday, May 6, 2024 - Friday, May 10, 2024

IV. Approval of Minutes

IV.A. Minutes of the Regular April Board Meeting - Thursday, April 4, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of catering with Grade A Catering for the UTrust Employee Appreciation Picnic on May 23, 2024, in the amount not to exceed $17,000.00 to be paid from 141-E-722-599-000-02137-000, as submitted.

VI.A.2. Approval to purchase fencing for Monterey High School, Burks Elementary, Jere Whitson Elementary, Prescott South Campus, White Plains Academy/VITAL Add Option #1 - #6 in the total amount of $90,300.00 from Fences of Excellence - Baxter, Tennessee based on April 24, 2024, fencing bid tally sheet to be paid from the Public School Security Grant 2023-24.

VI.A.3. Approval to purchase doors and hardware for system-wide use from the State-Wide contract SWC #102 from William S. Trimble Company, Inc. - Knoxville, Tennessee in the amount of $222,787.55 to be paid from the Safety and Security Grant funds, as submitted.

VI.A.4. Approval to purchase playground equipment based on Sourcewell Purchasing Cooperative pricing from Landscape Structures - Delano, MN  (Sourcewell ID #010521-LSI) in the total amount of $55,905.83 with $50,000 to be paid from 141-76100-399-02504 and the remaining $5,905.83 to be paid from school funds, as submitted.

VI.A.5. Approval to purchase uninterruptible power supply (UPS) units for the network equipment closets at the new Park View School from Graybar - Nashville, Tennessee with pricing based on Omnia Partners Contract #EV-2370 in the amount of $14,437.15 to be paid from 141-76100-799-000-02504-000, as submitted.

VI.A.6. Approval to purchase Viewsonic interactive display panels for new Park View School from Bluum, Inc. - Phoenix, AZ per quote #320655 on the NCPA contract #01-150 pricing in the amount of $90,360.40 to be paid from 141-76100-799-000-02504-000, as submitted.

VI.A.7. Approval to purchase intercom/paging system design and installation for new Park View School from IT Voice - Nashville, Tennessee with Mitel licenses priced on the Sourcewell Contract #120122 MBS in the amount of $32,535.91 to be paid from 141-76100-799-000-02504-000, as submitted.

VI.A.8. Approval to purchase Avigilon Video Security server replacements for Upperman High School, Monterey High School and Upperman Middle School from Central Technologies, Inc., per TIPS-USA Contract 230105 pricing, in the amount of $72,731.91, to be paid from 141-E-72130-399-000-02525-000, Public School Security Grant, as submitted.

VI.A.9. Approval to purchase public safety DAS/distributed antenna system components for emergency responder radio communications from Graybar Electric - Nashville, Tennessee via  pricing on the OMNIA Partners Contract EV2370 for the new Park View School building project in the amount not to exceed $53,045.60 to be paid from 141-76100-799-000-02504-000, as submitted.

VI.A.10. Approval to purchase public safety DAS/distributed antenna system components for emergency responder radio communications from Graybar Electric - Nashville, Tennessee via pricing on the OMNIA Partners Contract #EV2370 for the Upperman High School building expansion project in the amount not to exceed of $73,135.28; with the antenna and cabling installation services to be purchased from Advanced Communications Services - Sparta, Tennessee in the amount not to exceed $10,000 to be paid from 142-76100-707-933, as submitted.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Approval to solicit bids for the painting of the Avery Trace Middle School gym.

VI.B.2. Approval to solicit bids for system-wide striping of parking spaces and painting of handicapped spaces.

VI.B.3. Approval of awarding the System-wide Air Filter bid to Pure Maxx Filtration - Knoxville, Tennessee, the lowest and best bidder, as submitted on the bid tally sheet.

VI.B.4. Approval of the renewal of the following Food Services bids for the SY 2024-25 school year:

• Food/Non-Food bid with IWC/US Foods
• Ready to Eat, Delivery Pizza bid with Papa Johns
• Milk and Milk Products bid with Mayfield Dairy
• Beverage bid with PepsiCo

VI.B.5. Permission to bid Ice Cream Products with Jackson, Macon and Trousdale County School Nutrition Programs noting a Memorandum of Understanding (MOU) is currently in place with these districts.

VI.B.6. Approval to award the Kitchen Equipment bid to and purchase from Douglas Equipment in the total amount of $206,314.38 to be paid from 143-73100-710, as submitted.

VI.B.7. Approval to award the Fencing Bid to Fences of Excellence - Baxter, Tennessee for Burks Elementary, Jere Whitson Elementary, Monterey High School, Prescott South Campus, White Plains Academy/VITAL Add Option #1 - #6, in the total amount of $90,300.00, as submitted on the bid tally sheet.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Special Education - Spring Clean-up

VI.C.1.b. Career & Technical Education GP - To move monies to pay for additional CTE instructional supplies and materials and  year-end travel

VI.C.2. General Purpose School Line Item Transfers - Fund 141

VI.C.2.a. Special Education - To pay for parent transporting SWD to and from bus stop to TSB

VI.C.2.b. Career & Technical Education ISM - To move monies to pay for PSMS 120-day contract certified staff through FY24 year-end and to pay for AMS certified staff life insurance benefits through Year 4 of ISM grant

VI.C.3. Federal Projects Budget Amendments - Fund 142

VI.C.3.a. Teaching & Learning PreK-4th - To reallocate funds for HQIM Literacy Implementation Networks Grant for 2023 - 2024

VI.C.3.b. Federal Programs - This Title I (101) amendment is needed in order to utilize funds more appropriately according to program needs

VI.C.3.c. Federal Programs - This Title III (301) amendment is required in order to utilize funds more appropriately.

VI.C.3.d. Special Education - To budget additional funds awarded to Putnam County

VI.C.3.e. Special Education - To budget additional funds awarded to Putnam County

VI.C.4. Federal Projects Line Item Transfers - Fund 142

VI.C.4.a. Special Education - To reallocate funds for actual cost of benefit

VI.C.5. Central Cafeteria - Budget Amendment Fund 143

VI.C.5.a. Food Service - Adjust current budget based on projected expenditures/revenues

VI.C.6. Extended School Program - Budget Amendment Fund 146

VI.C.6.a. Extended School Program - To better allocate funds for 146 account - School Age Care and Employee Child Care

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the agreement with Lee Company - Nashville, Tennessee for the installation of a new chiller at Cookeville High School as submitted by Maffett Loftis Engineering, LLC - Cookeville, Tennessee in the amount of $527,926.55 to be paid from 141-72620-399.

VI.F.2. Approval of the agreement with Carwile Mechanical - Cookeville, Tennessee for the installation of a new chiller at White Plains Academy as submitted by Maffett Loftis Engineering, LLC. - Cookeville, Tennessee in the amount of $162,900.00 to be paid from 141-72620-399.

VI.F.3. Approval of the Memorandum of Understanding (MOU) requested from Burks Elementary School to continue a partnership between Cambiar Education/Magpie Literacy, formerly known as AERDF and Reading Reimagined, and Putnam County School System (Burks Elementary School) to work towards the collective goals (continued pilot of online literacy tools for first and second grade students in the 21st Century after school program to support foundational literacy skills and continued pilot of online literacy program in Kindergarten after all sounds have been introduced through the ELA curriculum to also support foundational literacy skills), as submitted.

VI.F.4. Approval of the Data Sharing Agreement requested from Burks Elementary School to collect data based on the digital tools utilized for the project in the partnership  between Cambiar Education/Magpie Literacy and Putnam County School System (Burks Elementary School) to work towards the collective goals of the Magpie Literacy Program, as submitted.

VI.F.5. Approval of Employer Acceptance Agreement between Putnam County School System and Tennessee Department of Labor & Workforce Development, Office of Apprenticeship with the Tennessee Department of Education, as submitted.

VI.F.6. Approval of Employer Acceptance Agreement between Putnam County School System and Tennessee Department of Labor & Workforce Development, Office of Apprenticeship with Volunteer State Community College, as submitted.

VI.F.7. Approval to enter into a contract with Richard C. Rinks & Associates - Cookeville, Tennessee for an assessment of all roofs older than five years (as outlined in your April 9, 2024. Letter) at a cost of $17,000.00 to be paid from 141-72310-399, as submitted.

VI.F.8. Approval to enter iinto a contract with Covington Flooring Company - Birmingham, AL for the gym floor repairs (as noted in your April 8, 2024, proposal) at Cookeville High School in the amount of $17,249.00 to be paid from 141-72620-399 with pricing to be reflective of TIPS Buying Group (TIPS #23020401), as submitted.

VI.F.9. Approval to enter into a contract with Covington Flooring Company - Birmingham, AL for the gym floor repairs (as noted in your April 8, 2024, proposal) at Algood Elementary School in the amount of $14,487.00 to be paid from 141-726200-399 with pricing to be reflective of TIPS Buying Group (TIPS #23010401), as submitted.

VI.F.10. Approval to enter into a contract with Covington Flooring Company - Birmingham, AL for the gym floor repairs (as noted in your April 8, 2024, proposal) at Capshaw Elementary School in the amount of $13,865.00 to be paid from 141-72620-399 with pricing to be reflective of TIPS Buying Group (TIPS #23010401), as submitted.

VI.F.11. Approval to enter into a contract with Mechanical Resources Group - Nashville, Tennessee for the scope of work (as outlined in your March 5, 2024, proposal) at Cookeville High School in the amount of $11,265.63 to be paid from 141-72620-399, as submitted.

VI.F.12. Approval to issue a school board credit card from First Horizon to Jaclyn Vester, Career & Technical Education Supervisor, for the purpose of securing hotel rooms, conferences and other CTSO events in the amount of $5,000, as submitted.

VI.F.13. Approval to enter into a Pilot agreement with Magic School AI - Boulder, CO for the remainder (until July 1st) of the 2023-24 school year to be paid from VITAL, 141-71100-399-01501 ($1,800 - District Use).

VI.F.14. Approval of the renewal of the Student Teaching Affiliation Agreement between Freed-Hardeman University and the Putnam County School System (PCSS) effective July 1, 2024, to June 30, 2025, as submitted.

VI.F.15. Approval of the Quarterly Reports for the quarter ending 3/31/24 for the following funds, as submitted:

• 141 General Purpose Schools
• 142 Federal Projects
• 143 Central Cafeteria
• 146 Extended School Program

VI.F.16. Approval of Dual Enrollment Agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County School System to establish the terms and conditions for the 2024-25 school year, as submitted.

VI.F.17. Approval to amend the 2024-2025 and 2025-2026 school calendars to reflect an additional opening in-service day for teachers at the beginning of the school year that was voted on unanimously by the district Guiding Coalition, as submitted.

VI.F.18. Approval of the 2024-2025 Elementary and Middle School Supply list, as submitted.

VI.F.19. Approval of the 2024-2025 School Fees, as submitted.

VI.F.20. Approval ot the four (4) contracts between Roland Digital Media, Inc. - Cookeville, Tennessee and Putnam County Board of Education for digital gold package for Adult Education in the amount of $895.00 per month to be paid from Adult Education funds effective May 1, 2024 - June 30, 2024, as submitted.

VI.F.21. Approval of the annual renewal of contracted services in the amount of $27,750.35 for the provision of school nutrition management software with EMS LINQ Inc. to be paid from fund 143-73100-399.

VI.F.22. Approval to enter into a contract with Pure Maxx, LLC - Knoxville, Tennessee for system-wide air filters in the amount of $33,075.90 per filter change (2 needed for 2024/2025 school year) to be paid from 141-72620-499, as submitted.

VI.F.23. Approval to enter into a contract with Copeland DRP, LLC - Cookeville, Tennessee for asphalt work at Algood Middle School in the amount of $13,600.00 to be paid from 141-72620-399, as submitted.

VI.F.24. Approval of the renewal of the Athletic Trainer Services Agreement with Cookeville Regional Medical Center for the 2024-25 school year effective July 1, 2024, through June 30, 2025, as submitted.

VI.F.25. Approval to allow the formation of the Youth in Government Club at Upperman High School noting this club will not qualify for a stipend, as submitted.

VI.F.26. Approval to renew the System-wide Pest Control agreement with  Optimus Pest Solutions - Smithville, Tennessee for the 2024 - 25 school year effective July 1, 2024, through June 30, 2025, for year 3, extension #2 of the contract, as submitted.

VI.F.27. Approval to enter into a contract with Maffett Loftis Engineering, LLC - Cookeville, Tennessee for the design of bid documents for the auditorium lighting system at Cookeville High School in the amount of $29,550.00 to be paid from 141-72620-399, as submitted.

VI.F.28. Approval to enter into a contract with Parent Square - Goleta, CA for Parent Square onboarding, a digital communications platform, in the amount of $9,637.50 to be paid from 141-72310-599, as submitted.

VI.F.29. Approval to renew the annual site license subscription for ClassLink SSO effective 6/1/24 to 5/31/25 (per National TIPS contract #230105 pricing on attached Invoice #e-116536) in the amount of $41,007.00 to be paid from 141-71100-722-01607, Technology, as submitted.

VI.F.30. Approval of Putnam County School System (PCSS) becoming a member of the 2024 - 2025 Comprehensive Educational Resources consortium and to transfer PCSS data to Comprehensive Educational Resources (Correlated with Mastery View Benchmark Assessments), as submitted.

VI.F.31. Approval of "Data Share" process for approved vendors (aimswebPlus/iReady) and Putnam County School System (PCSS) to send applicable student screened data to the Tennessee Department of Education, noting data will be used to process "Ground 1" appeals for the 3rd grade retention law, as submitted.

VI.F.32. Approval to enter into an agreement with J&B Counter Tops - Cookeville, Tennessee for installation of solid surface bathroom countertops at Avery Trace Middle School in the amount of $20,605.84 to be paid from 141-72620-399, as submitted.

VI.F.33. Approval to enter into an agreement with Cookeville Heating & Cooling Services, LLC - Cookeville, Tennessee for the replacement of a 12.5 ton rooftop unit on an emergency basis at Sycamore Elementary School in the amount of $21,000.00 to be paid from 141-72620-399, as submitted.

VII. Policy (None Submitted)

VIII. Discussion/Presentation

VIII.A. Approval of the following names to be granted teacher tenure effective August 5, 2024, who have met all requirements of the State of Tennessee:

• Kassondra Hunley
• Kevin A. Pullen
• Patrick Clark Dycus
• Heather Danielle Greenwood
• Anthony Hibbard
• Amy Fox
• Kelsey Bussell White
• Janice Alotaibi
• Virginia Gantkowski
• Sarah Michelle Gillespie
• Samuel M. Matson
• Demetria E. Pace
• Tracey Stockton-Burnett
• Christy A. Lee
• Lauren Grace Dickens
• Elizabeth Annettee Gunnels
• Alyssa Paige Beaty
• Renee M. Beaty
• Erika L. Clements
• Jonathan A. Oliver
• Emily Jane Phillips

VIII.B. Building Projects

VIII.B.1. Park View School Project Update

VIII.B.1.a. Park View School Project Action Items

VIII.B.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $2,867,091.29 and Pinnacle Bank (retainage) in the amount of $138,370.81 for pay application #20 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VIII.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $30,044.37 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VIII.B.1.a.3. Approval to officially declare the new construction at 2000 Lee Seminary Road to be Park View School and permission to request a new school number from the Department of Education, as submitted.

VIII.B.2. Upperman High School Expansion Project Update

VIII.B.2.a. Upperman High School Expansion Project Action Items

VIII.B.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $62,149.68 and First Horizon Bank (retainage) in the amount of $3,271.04 for pay application #19 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.B.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $639.89 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Program Fund - ESSER 3.0), as submitted.

VIII.B.3. Existing Park View Elementary School Update

VIII.B.3.a. Existing Park View Elementary School Action Items

VIII.B.3.a.1. Approval to pay Southern Roofing of TN in the amount of $34,314.72 and First National Bank (retainage) in the amount of $1,806.03 for pay application #7 related to the existing Park View Elementary School Roof Replacement Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.C. Approval of the 141 General Purpose School Budget Draft #1 for the year ending 06/30/25, as submitted.

IX. Adjournment