February 1, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize Tina Francis, Jere Whitson Principal, as Tennessee Principal of the Year

III.B. I Make A Difference Award

III.C. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular January Board Meeting - Thursday, January 4, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to purchase from Teaching Strategies, LLC - Bethesda, Maryland for The Creative Curriculum Cloud (intervention online program for PreK students with disabilities) in the amount of $11,400.00 to be paid from 141-71200-429-02152, as submitted.

VI.A.2. Approval to purchase seventy (70) Chromebooks from Bluum USA Inc. - Phoenix, AZ for Cookeville High School in the amount of $23,293.00 to be paid from 141-E-71100-599-000-02011-037, as submitted.

VI.A.3. Approval of pay application #12 to release full retainage to Automated Controls, Inc. - Nashville, Tennessee related to the Cookeville High School Controls Retrofit in the amount of $30,503.00 plus any accrued interest being held by Truxton Trust, as submitted.

VI.A.4. Approval of the purchase of thirty-five (35) Chromebook's from Bluum for Upperman Middle School (UMS) in the amount of $10,946.95 per quote to be paid from 142-71100-722-101, as submitted.

VI.A.5. Approval to purchase backflow preventers for Cookeville High School from Winnsupply - Cookeville, Tennessee in the amount of $12,228.75 to be paid from 141-72620-499, as submitted.

VI.B. Bids/Quotes/Sealed Bids/RFPs (None Submitted)

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Special Education - To reallocate funds for the Special Education PreK Grant to better serve SWD's ages 3-5 years

VI.C.1.b. Career & Technical Education ISM - To move monies to pay for water and gas lines to be installed at MHS greenhouse

VI.C.1.c. VITAL School - Budget for Battelle Education STEM classroom Grant received

VI.C.1.d. Finance - To budget for $500 per employee incentive payments from TISA Outcome funding

VI.C.2. Federal Projects Budget Amendments - Fund 142

VI.C.2.a. Federal Programs - This Title I (101) amendment is required in order to utilize funds more appropriately according to program needs

VI.C.2.b. Federal Programs - This ESSER 3.0 (933) Amendment is required in order to utilize funds more appropriately according to program needs

VI.C.2.c. Career & Technical Education, Carl Perkins Basic 803 - To move monies to pay for Adobe Creative Cloud annual school licenses and Spring 2024 CTSO state and national competition travel expenses

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval to enter into a contract with Bleachers and Seats - Nashville, Tennessee for the replacement of bleacher seats on the home side of Algood Middle School's gym from the cooperative purchasing agreement with Sourcewell Contract #091719-HSC in the lump sum amount of $38,297.69 to be paid from 141-72620-399, as submitted.

VI.F.2. Approval to enter into a contract with Carwile Mechanical Contractors - Cookeville, Tennessee for the replacement of the mechanical unit as specified in the proposal for the football fieldhouse at Upperman High School in the amount of $12,423.00 to be paid from 141-72620-399, as submitted.

VI.F.3. Approval of the renewal (Year #3) of the Student Teaching/Internship Affiliation Agreement between Western Kentucky University and the Putnam County School System effective July 1, 2024 through June 30, 2025 leaving an option to renew for one additional year, as submitted.

VI.F.4. Approval of the Putnam County Board of Education Memorandum of Understanding for July 1, 2024 - June 30, 2026, school years - An Agreement Developed Through Collaborative Conferencing, as submitted by the Collaborative Conferencing Committee.

VI.F.5. Approval for a $20.00 monthly stipend for personal cell phone usage, per Policy 3.3001, Use of Cellular Phones, for the new School Nutrition Cafeteria manager at Burks Elementary, Crystal Reeves, as submitted.

VI.F.6. Approval of the four (4) contracts between Roland Digital Media, Inc. - Cookeville, Tennessee and Putnam County Board of Education for digital gold package for Adult Education in the amount of $895.00 per month to be paid from Adult Education funds effective February 1, 2024 - March 31, 2024, as submitted.

VI.F.7. Approval of the Memorandum of Understanding (MOU) between the following School Nutrition Programs: Bledsoe, Clay, DeKalb, Jackson, Macon, Overton, Pickett, Putnam, Smith, Trousdale and White County Schools and Lebanon Special School District, as submitted.

VI.F.8. Approval to enter into a contract with Frantz Law Group - San Diego, CA for Social Media Litigation, as submitted,

VI.F.9. Approval to enter into a contract with SturdiSteel - Waco, TX for angle  frame bleacher addition to visitor side of football field at Upperman High School in the amount of $59,650.00 to be paid from 141-72620-399 with pricing reflective of TIPS buying Group (TIPS #200812), as submitted.

VI.F.10. Approval of the requirement to process employee travel reimbursements via Automated Clearing House effective immediately.

VI.F.11. Approval to rescind the action taken at the January 4, 2024, Board meeting as agenda item VI.A.10., to purchase a 2024 GMC Sierra 2500HD Crew Cab truck in the amount of $50,700 from Alan Jay Automotive and approval of the purchase of a 2024 Chevy Silverado Crew Cab truck listed on the State of Tennessee procurement list from Wilson County Motors to be used by the maintenance department in the amount of $45,362.20 to be paid from 141-72620-717, as submitted.

VI.F.12. Approval to distribute the funds received in the FY24 TISA Outcome payment as a $500 incentive payment to all Full Time employees and $250 to all Half Time employees who are actively employed as of February 1, 2024, as submitted.

VI.F.13. Approval to renew Adobe software licensing annual subscription from Central Technologies, Inc. - Knoxville, Tennessee, Quote #020055, in the amount of $15,852.00 to be paid from multiple system-wide funding accounts, as submitted.

VI.F.14. Approval to renew the PowerSchool Enrollment Express annual subscription per quote #844145-2 from PowerSchool Group, LLC in the amount of $19,840.72 to be paid from 141-72310-599-000-00000-000, as submitted.

VII. Policy on first and final reading

VII.A. Policy 5.605, Staff Gifts and Solicitations

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Park View School Project Update

VIII.A.1.a. Park View School Project Actions Items

VIII.A.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $2,090,762.90 and Pinnacle Bank (retainage) in the amount of $99,633.23 for pay application #17 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VIII.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $21,850.45 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VIII.A.1.a.3. Approval of a payment to GEOService, LLC - Chicago, IL in the amount of $29,502.50 for construction monitoring services for the new Park View School Project through December 31, 2023, to be paid from 141-76100-399-000-02504-000, as submitted.

VIII.A.1.a.4. Approval to purchase furniture for the new Park View School Project in the amount of $827,762.67 from Ernie Morris Enterprises, Inc to be paid from 141-76100-711 through the TIPS cooperative purchasing network contract #230301, as submitted.

VIII.A.2. Upperman High School Expansion Project Update

VIII.A.2.a. Upperman High School Expansion Project Action Items

VIII.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $56,659.14 and First Horizon Bank (retainage) in the amount of $2,982.06 for pay application #15 related to the Upperman High School Expansion Project to be paid from the 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.A.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $616.18 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Program Fund - ESSER 3.0), as submitted.

VIII.A.2.a.3. Approval of Change Order #1 with AAR of North Carolina - Kernersville, NC for a "decrease" in contract sum of $152,385.00 on the Upperman High School re-roof project noting the final contract sum will be reduced to $3,651,700.00, as submitted.

VIII.A.2.a.4. Approval to pay AAR of North Caroliina, Inc. - Kernersville, NC in the amount of $137,690.44 and First National Bank (retainage) in the amount of $7,246.86 for pay application #9 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.A.2.a.5. Approval to pay Richard C. Rinks & Associates, Inc. - Cookeville, Tennessee in the amount of $8,840.85 for design services for the Upperman High School Roof Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.A.3. Existing Park View Elementary School Update

VIII.A.3.a. Existing Park View Elementary School Action Items

VIII.A.3.a.1. Approval of Change Order #1 with Southern Roofing Company - Nashville, Tennessee, which will use $8,350.00 of the $60,000.00 "Allowance" (which is in the contract amount) for repairs to unforeseen damage to the soffit area on the Park View Elementary School re-roof project, as submitted.

VIII.A.3.a.2. Approval to pay Southern Roofing of Tennessee in the amount of $68,748.70 and First National Bank (retainage) in the amount of $3,618.35 for pay application #4 related to the existing Park View Elementary School Roof Replacement Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.B. Discuss Systemwide Cleaning Service Contract.

IX. Adjournment