May 11, 2026 at 5:00 PM - Smith County Board of Education Agenda
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Monday, May 11, 2026, at the Smith County Board of Education. Mr. XXX provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Tommy Manning, Chairman of the Board, welcomed all visitors and called the May 11, 2026, meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - April 20, 2026 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Monday, April 20, 2026.
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III.B. Permission to Bid Janitorial Supplies for the 2026-2027 School Year
Agenda Item Type:
Consent Item
Discussion:
Request permission to seek bids for janitorial supplies for the 2026-2027 school year.
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III.C. Permission to Bid School Bus for the 2026-2027 School Year
Agenda Item Type:
Consent Item
Discussion:
Mrs. Diana Gochcoff, Transportation Supervisor, requests permission to seek bids for one type D 78 passenger school bus with luggage compartments for the 2026-2027 school year
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III.D. Permission to Bid Copy Paper for the 2026-2027 School Year
Agenda Item Type:
Consent Item
Discussion:
Request permission to seek bids for copy paper for the 2026-2027 school year.
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III.E. Permission to Bid Paving/Patching/Striping Parking Lot
Agenda Item Type:
Consent Item
Discussion:
Tim Towns, CTE Director, requests permission to bid paving/patching/striping of the parking lot at the CTE Career Center (former SAVE A LOT building).
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III.F. Gordonsville Elementary School Request
Agenda Item Type:
Consent Item
Discussion:
Gordonsville Elementary School would like to request permission to purchase 25 Lenevo Chromebooks with the $10,000 TVA School Uplift Grant
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III.G. Gordonsville High School Requests
Agenda Item Type:
Consent Item
Discussion:
Gordonsville High School requests permission for the following:
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III.H. Smith County High School Request
Agenda Item Type:
Consent Item
Discussion:
Smith County High School requests permission for the following:
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IV. Superintendent Actions
Agenda Item Type:
Action Item
Discussion:
The Superintendent took the following actions:
1. Staff Placement
2. Transfers
3. Resignations
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V. Employment Action Concerning JR Smith
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
More information will be presented during the meeting.
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VI. New Business
Agenda Item Type:
Action Item
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VI.A. Approval of FY27 General Purpose 141 Budget
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Review and approval of the FY27 General Purpose 141 Budget for School Year 2026-2027.
Original Option - $39,320,570 (lights, turning lane included, insurance premium increase) Peach Option - $38,520,570 (insurance premium increase) Yellow Option - $38,100,000 (same as previous 2 years) |
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VI.B. Approval of FY27 Central Cafeteria 143 Budget
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Review and approval of the FY27 Central Cafeteria 143 Budget for School Year 2026-2027.
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VI.C. TSBA Policy Recommendations
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to adopt the following TSBA model policies to ensure compliance with state and federal laws, rules, and regulations due to changes made by the Tennessee General Assembly and the State Board of Education.
As part of your policy subscription, the TSBA Policy Department monitors statutory and regulatory changes to ensure that our model policies comply with state and federal laws, rules, and regulations. Due to changes made by the Tennessee General Assembly and the State Board of Education, TSBA has updated the model policies outlined in this memo. Below are the recommended revisions. This is the second and final reading for these policy updates. Updated Model Policies Policy 1.404 - Appeals to and Appearances Before the Board On March 26, Governor Lee officially signed HB 22/SB 178 into law. As amended, this newly enacted legislation requires local governing bodies, including boards of education, to allow public comment "on any matter that is germane to the jurisdiction of the local governing body, regardless of whether such matter is an item on the agenda for the meeting." This is in addition to the requirement that boards allow public comment "on matters that are germane to the items on the agenda for the meeting." This legislation, which became effective upon the Governor's signature, does not change the ability to place reasonable time, place, and manner restrictions on the public comment period. For example, limiting speakers to a specific amount of time or when the public comment period occurs during the board meeting are still permissible. While the finalized version of the language is not available yet, we encourage all boards to review their current board policy and meeting procedures on public comment periods. Policy 1.804 - Alcohol & Drugs in the Workplace This updated policy contains a provision on examinations based on reasonable suspicion. Policy 2.400 - Revenues Due to the federal government's decision to discontinue production of pennies, the Tennessee Comptroller of the Treasury has issued guidance regarding payment practices. We have updated our corresponding model policy with suggested language that Boards may incorporate. Policy 5.114 - Personnel Files This updated policy clarifies that disciplinary action is part of an employee’s personnel file. Policy 5.1151 - Telework During Emergencies This policy has been updated to clarify that telework outside of emergency situations is not permitted. Policies 5.200-5.202 - Separation Practices for Employees These policies include a provision for temporary suspensions that may involve suspending with pay in limited circumstances. We recommend reviewing this language with your board attorney. Policy 5.302 - Sick Leave This updated policy includes a provision on verifying absences of five days or longer. Additionally, it contains a provision regarding suspected misuse. Policy 5.400 - Personnel Health Examinations/Communicable Diseases This policy includes a new provision on providing options for employees who may be ill. Policy 5.403 - Drug & Alcohol Testing for Employees This updated policy contains new information on best practices for reasonable suspicion testing. Policy 5.800 - Director of Schools This updated policy includes provisions clarifying the personnel responsibility of the Director. Policy 6.411 - Student Wellness The State Board of Education recently made updates to its Coordinated School Health Program Policy. These revisions were made to align State Board language with statutory requirements as well as reflect the current practices and needs of school districts. We have updated our corresponding model policy to align with these changes. |
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VI.D. Bid Approval for Diesel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the low bid of $4.0108 per gallon for 7,500 gallons of diesel fuel from Tri Star Energy, LLC, for delivery on April 28, 2026.
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VI.E. School Board Meeting Schedule 2026-2027
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the school board meeting schedule for 2026-2027. Board meeting dates are on the third Monday of the month unless noted. Request to move the September, December, January, February, and May dates to the second Monday of the month due to schedule conflicts or school closures.
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VI.F. Differentiated Pay Plan 2026-2027
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the Differentiated Pay Plan for the 2026-2027 school year.
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VI.G. Special Education Contracts for School Year 2026-2027
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the following contracts for Special Education services for the 2026-2027 school year:
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VI.H. Resolution 10
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This resolution authorized the reallocation of funds between accounts to ensure the proper appropriation of resources to essential line items for the current fiscal period.
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VII. Discussion
Agenda Item Type:
Information Item
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VII.A. Discuss Building a Running Track, Archery, and Skeet Sports Area
Agenda Item Type:
Action Item
Discussion:
A board member has requested a discussion regarding the potential development of a running track, as well as facilities for archery and skeet shooting within the school system.
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VII.B. Nicotine Free Futures Grant
Agenda Item Type:
Action Item
Discussion:
Barbara Kannapel, representing the Youth and Family Resource Network (The Spot), will present to the Board regarding the Nicotine Free Futures Grant and outline her proposed plan for its implementation within the Smith County School System pending board approval.
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VIII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Tommy Manning, Chairman of the Board, during the meeting.
Policy 6.400, Guidance Program Policy 6.4001, Student Surveys, Analyses, and Evaluations Policy 6.401, Student Health Services Policy 6.403, Communicable Diseases Policy 6.4031, Pediculosis (Head Lice) Policy 6.404, Acquired Immune Deficiency Syndrome Policy 6.406, Student Psychological Services Policy 6.407, Student Social Services Policy 6.408, Supervision of Students Policy 6.4081, Safe Relocation of Students Policy 6.410, Accidents and Illnesses Policy 6.411, Student Wellness Policy 6.412, Emergency Allergy Response Plan Policy 6.413, Prevention and Treatment of Sports Related Concussions Policy 6.414, Prevention and Treatment of Sudden Cardiac Arrest Policy 6.501, Married and/or Pregnant Students Policy 6.502, Foreign Exchange Students Policy 6.504, Migrant Students Policy 6.601, Annual Notification of Rights Policy 6.602, Inspection and Correction Procedures Policy 6.604, Media Access to Students Policy 6.700, Student Activities Policy 6.701, Student Solicitations/Fund-Raising Policy 6.702, Student Clubs and Organizations Policy 6.703, Student Government Policy 6.704, Student Publications Policy 6.705, Student Social Events Policy 6.707, Contests for Students Policy 6.708, Awards and Scholarships Policy 6.709, Student Fees and Fines Policy 6.711, Student Volunteers
Time:
(May)
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IX. Executive Session
Agenda Item Type:
Information Item
Action(s):
No Action(s) have been added to this Agenda Item.
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X. School Nutrition Department Updates
Agenda Item Type:
Action Item
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XI. Adjourn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Reminders:
June Board Meeting - Monday, June 8, 2026 @ SCBOE
July Board Meeting - Monday, July 20, 2026 @ SCBOE