December 5, 2024 at 5:00 PM - WASHINGTON COUNTY BOARD OF EDUCATION
| Minutes | ||
|---|---|---|
|
I. CALL TO ORDER
Discussion:
Chairman Annette Buchanan called the meeting to order.
Student School Board Member Emory Zuehlke led the Pledge of Allegiance. |
||
|
II. PUBLIC COMMENT
Discussion:
No Public Comment
|
||
|
III. CONSIDERATION OF MEETING AGENDA
Discussion:
David Hammond made motion to amend the agenda to remove G9, and adding 9A Merit Construction to MEETING AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
|
||
|
IV. REVIEW/DISCUSS ANNUAL EVALUATION AND CONTRACT OF DIRECTOR OF SCHOOLS (Superintendent) with possible consideration of action to modify current contract.
Discussion:
Chad Fleenor extend contract at an annual base gross pay rate of $165,000 through June of 2027. Mike Masters vote to pay out the $10,000 annual bonus to Mr. Boyd per his contract.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
||
|
V. APPROVAL OF MEETING MINUTES
Discussion:
Approval of meeting minutes.
Action(s):
No Action(s) have been added to this Agenda Item.
|
||
|
V.A. October 29, 2024 -- Regular Meeting
Attachments:
()
|
||
|
V.B. November 26, 2024 -- Workshop
Attachments:
()
|
||
|
VI. ANNOUNCEMENTS
Discussion:
Mr. Boyd updated the board with upcoming meetings and events.
|
||
|
VI.A. December 4, 2024; 1:00 p.m.
County Commission HEW Committee Meeting
Discussion:
HEW and budget items will be discussed December 16th, 2024 at county commission meeting.
|
||
|
VI.B. December 5, 2024; 9:00 a.m.
County Commission Budget Committee Meeting |
||
|
VI.C. December 6, 2024; 8:30 a.m.; District Office
Legislative Meeting Washington County Board of Education and State Representatives
Discussion:
Representative Alexander and Hicks will attend Legislative Breakfast as well as Senator Rusty Crowe.
|
||
|
VI.D. December 16, 2024; 6:00 p.m.
County Commission Meeting
Discussion:
As mentioned previously items discussed will be listed for consideration.
|
||
|
VI.E. December 20, 2024 (Abbreviated Day)
December 23, 2024 - January 6, 2025 (Winter Break) January 3, 2025: Administrative Day (Admin Only) January 6, 2025: Teachers Return (Professional Development Day; No Students) January 7, 2025: All Students and School Staff return to being Spring 2025 Semester
Discussion:
Mr. Boyd students return January 7th and teachers January 6th.
|
||
|
VI.F. January 9, 2025; 5:30 p.m.
Board Meeting (No Board Workshop in December 2024) |
||
|
VI.G. January 28, 2025; 5:00 p.m.
Workshop and Board Retreat (Strategic Plan)
Discussion:
Mr. Boyd wants to focus on strategic planning items as well as set priorities for the budget moving ahead.
|
||
|
VI.H. March 4, 2025; 5:30 PM
Change of March 2025 Regular Meeting Date Previous Date: Thursday, March 6, 2025 Change due to conflict with AASA
Discussion:
Change of date change for March Board meeting
|
||
|
VII. SUPERINTENDENT'S REPORT
|
||
|
VII.A. Student Board Member Report -- Emory Zuehlke, DBHS
Discussion:
Emory Zuehlke presented school updates see powerpoint.
|
||
|
VII.B. Enrollment Update
Discussion:
no updates provided in enrollment
|
||
|
VII.C. Monthly Financials
|
||
|
VII.D. Field Trips Report
Attachments:
()
|
||
|
VII.E. Maintenance Report
Attachments:
()
|
||
|
VII.F. Personnel Report November
Attachments:
()
|
||
|
VII.G. Grants Report
|
||
|
VII.H. Other
|
||
|
VIII. CONSIDERATION OF CONSENT AGENDA
Discussion:
Consider Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
|
||
|
VIII.A. Overnight/Out of State Field Trips
Discussion:
Overnight and out of state field trips
|
||
|
VIII.A.1. Gray Elementary School
Overnight and Out-of-State 8th Grade Class Charleston, SC Departure Date: May 14th, 2025 Return Date: May 16th, 2025 Duration: 3 Days
Attachments:
()
|
||
|
VIII.A.2. Ridgeview Elementary
Overnight and Out-of-State 8th Grade Trip Washington, DC Departure Date: May 14th, 2025 Return Date: May 16th, 2025 Duration: 3 Days
Attachments:
()
|
||
|
VIII.A.3. DBHS Overnight
Overnight and Out-of-State Civil War/AP History Class Charleston, SC Departure Date: April 2nd, 2025 Return Date: April 4th, 2025 Duration: 3 Days
Attachments:
()
|
||
|
VIII.A.4. DCHS Overnight
Overnight and Out-of-State NJROTC 9-12th Grade Patriots Point, Citadel Mt. Pleasant, SC Departure Date: March 3rd, 2025 Return Date: March 22nd, 2025 Duration: 2.5 Days
Attachments:
()
|
||
|
VIII.B. Approval of Purchase Orders
|
||
|
VIII.B.1. Purchase Order 3737; Smith Garage Equipment; Lexington, Kentucky, Automotive Alignment System (DCHS); CTE-ISM Grant; $32,020.78; Line Item 141E 71300-730-002
Attachments:
()
|
||
|
VIII.B.2. Purchase Order 4087; Scholarus-Education Elements; Livonia, Michigan; Professional Services -- District-Wide; $142,907.00; Line Item 141E 72210-524
Attachments:
()
|
||
|
VIII.B.3. Purchase Order 4266; Inspire Business Interiors; Johnson City, Tennessee; DCHS Bookstore Renovations Furniture; DCHS; CTE-ISM; $18,030.42; LIne Item 141E 71100-722-002
Attachments:
()
|
||
|
VIII.B.4. Purchase Order 4268; Smith Garage Equipment; Lexington, Kentucky; Automotive Alignment Scissor Lift; DCHS; CTE-ISM Grant; $35,926.05; Line Item 141E 71300-730-002
Attachments:
()
|
||
|
VIII.B.5. Purchase Order 4283; Valley Trailer; Jonesborough, Tennessee; Lift Gate for Van, Including Intallation (WCS School Nutrition Department); $10,251.00; Line Item 141E 72710-729
Attachments:
()
|
||
|
IX. DISCUSSIONS/PRESENTATIONS
|
||
|
IX.A. Operations - Merit Construction
Discussion:
High School Project Updates-
|
||
|
IX.B. High School Stadium Upgrades Project; Application and Certification of Payment No. 10; Payment to Burwil Construction Co.; $503,511.68; Purchase Order 2499 (Board approved 08/08/2024) not to exceed $4,887,000.00; Line Item 141E 76100-799
Discussion:
See attachment for purchase order
Action(s):
No Action(s) have been added to this Agenda Item.
|
||
|
IX.C. Change Order #004: WCS Stadium Upgrades DBHS/DCHS; $7225.18
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
||
|
IX.D. Request to donate scoreboards at Old JMS to Carver Rec
Discussion:
Mr. Ervin asked Jeremy Moore to confirm the scoreboards aren't in use for Washington Co Schools. Mr. Moore confirmed the scoreboards aren't in use.
Action(s):
No Action(s) have been added to this Agenda Item.
|
||
|
IX.E. Fencing quotes for South Central Elementary, Gray Elementary and Fall Branch Elementary-Camous Security
Discussion:
Mr. Walters wants to know if anyone has seen this company's work. Dr. Adams stated they have done great work for us in the past.
Mr. Ervin stated he still has a hard time supporting the installation of new fencing when the old fence can be reinstalled at Gray Elementary.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
||
|
IX.F. Crossroads Church Parking Lot
Discussion:
Mr. Boyd, the request at this time to bid out project with specs quoted Crossroads Christian Church and bring back to the board for further discussion.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
||
|
IX.G. Sale of Jonesborough MS Building/ Old JES/JMS Property
Discussion:
Mr. Huddlestone would like a company to conduct a survey on both properties.
Mr. Riddle wanted boundary survey to include utilities.
Action(s):
No Action(s) have been added to this Agenda Item.
|
||
|
IX.H. Purchase Order 28069 (DBHS School Fund); Bass Pro Shop; Bristol, Tennessee; All Terrain Vehicle -- Campus Management; DBHS; Not to exceed $19,500.00; Line Item 145 E 00000-003-000-15000-010 (DBHS School Funds)
Attachments:
()
|
||
|
X. Additional Items for Board Approval
|
||
|
X.A. High School Improvement Supports
Discussion:
Mrs. Buchanan emphasized the value of the training as a significant asset for principals, underscoring its importance in professional development and leadership. Mr. Boyd added that, historically, similar training opportunities have also been extended to board members, should they express interest. This practice aligns with fostering a cohesive understanding of leadership strategies and goals across the administration and the board.
Action(s):
No Action(s) have been added to this Agenda Item.
|
||
|
X.B. 2024 Local Education Agency Compliance Report
Discussion:
Report presented for approval.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
||
|
X.C. Overnight and Out-of-State Field Trip Request (Received 12/2/2024)
David Crockett High School DCHS Boys Basketball Team Basketball Tournament Daytona Beach, Florida Departure Date: December 26, 2024 Return Date: December 31, 2024 Duration: 6 Days
Discussion:
Approval of additional DCHS Out of State/Overnight Field Trip.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
||
|
XI. ADJOURNMENT
Discussion:
Chairman Annette Buchanan extend appreciation for the Board Evaluation peers, and she adjourned the meeting.
|
