October 7, 2024 at 5:30 PM - WASHINGTON COUNTY BOARD OF EDUCATION
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I. CALL TO ORDER
Discussion:
Chair Annette Buchanan called the meeting to order
Prayer Vince Walters Pledge David Hammonds |
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II. Public Comment
Discussion:
No public comment
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III. CONSIDERATION OF MEETING AGENDA
Discussion:
Mr Boyd requested to make an adjustment to the school calendar if the Board agreed. Dates in the agenda are incorrect and need to be corrected. The dates of Oct 14th, 15th, and 16th were stock piled days. Mr. Boyd feels students need to be back in school and that is pending Board approval. That is the request for consideration.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV. APPROVAL OF MEETING MINUTES
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. September 5, 2024 -- Regular Meeting
Attachments:
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IV.B. September 24, 2024 -- Workshop
Attachments:
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V. ANNOUNCEMENTS
Discussion:
Made adjustments for students to return on October 14th. Oct 14, 15, 16 were stock piled for professional development. HEW committee meeting is scheduled for Thursday, October 10th. Seeking capital funds for technology purchase.
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V.A. Fall WCBOE School Site Visits
Attachments:
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V.B. Friday, October 4, 2024 -- In-Service/Professional Development Day (No Student Attendance)
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V.C. Fall Break
October 7-11, 2024 Monday, October 14, 2024 -- All students, teachers, and staff return. *Students, teachers, and school staff return on Monday, October 14, 2024 10/14, 10/15, and 10/16 were "Professional Development" days in the originally approved 2024-2025 school year calendar. These days have been converted back to regular student attendance days. |
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V.D. October County Commission Meeting Schedule
10/10/2024; 1:00 PM: HEW Committee 10/16/2024; 9:00 AM: Buget Committee 10/28/2024; 6:00 PM: Regular County Commission Montly Meeting |
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V.E. October Board Workshop
Tuesday, October 22, 2024; 5:00 PM |
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V.F. November Regular Board Meeting (Adjusted Date Due to TSBA Annual Conference)
Tuesday, October 29, 2024; 5:30 PM |
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V.G. November 7-10, 2024; Tennessee School Board Association; Annual Leadership Conference and Convention; Opryland Hotel and Convention Center; Nashville, Tennessee
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VI. SUPERINTENDENT'S REPORT
Discussion:
Mr. Boyd informed the Board that student board members were scheduled to attend the meeting, but due to current circumstances, they will not be present. He also noted that all field trips had been previously approved. Mr. Hale provided the monthly financial report, which is available in the attachment. Twana McKinney presented grant information, also included in the attachment. |
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VI.A. Student Board Member Report
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VI.B. Enrollment Update
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VI.C. Monthly Financials
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VI.D. Field Trips Report
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VI.E. Maintenance Report
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VI.F. Personnel Report
Discussion:
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VI.G. Grants Report
Attachments:
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VI.H. Other
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VII. CONSIDERATION OF CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.A. Overnight/Out of State Field Trips
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VII.A.1. Daniel Boone High School
Overnight and Out-of State Daniel Boone FFA National FFA Convention Indianapolis, Indiana Departure Date: October 23, 2024 Return Date: October 26, 2024 Duration: 4 days
Attachments:
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VII.A.2. Daniel Boone High School
Overnight and Out-of-State STEM Walt Disney World Orlando, Florida Departure Date: May 6, 2025 Return Date: May 12, 2025 Duration: 7 Days
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VII.A.3. David Crockett High School
Overnight and Out-of-State ACDA National Honor Choir Conference Dallas, Texas Departure Date: March 17, 2025 Return Date: March 23, 2025 Duration: 6 days
Attachments:
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VII.A.4. Grandview Elementary School
Overnight and Out-of-State 8th Grade Class Trip Outer Banks, North Carolina Departure Date: May 12, 2025 Return Date: May 15, 2025 Duration: 4 Days
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VII.A.5. Jonesborough Elementary School
Overnight and Out-of-State 7th and 8th Grade Class Trip Washington D.C. Departure Date: May 5, 2025 Return Date: May 9, 2024 Duration: 5 Days
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VII.A.6. South Central Elementary School
Overnight and Out-of-State 8th Grade Class Trip Charleston, South Carolina Departure Date: May 14, 2025 Return Date: May 16, 2025
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VII.A.7. Fall Branch Elementary School
Overnight and Out of State Field Trip 7th and 8th Grade End of Year Celebration Trip Washington D. C. Departure Date: May 5, 2024 Return Date: May 8, 2024 Duration: 4 days
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VII.B. Purchase Orders
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VII.B.1. Purchase Order 3513; Solution Tree; Bloomington, Indiana; Professional Development (SSES; WVES); $13,000.00; School Allocation Funds; Line Items 141E 71100-599-0013 & 141E 71100-599-0014
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VII.B.2. Purchase Order 3664; PowerSchool Group LLC; Folsom, California; Annual Service Agreement Renewal; District-wide; $54,837.00; Line Item 141E 72250-399
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VII.B.3. Purchase Order 3721; GovConnection, Inc; Merrimack, New Hampshire; Laptops; SPED; $11,772,75; Line Item 141E 72250-499
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VII.B.4. Purchase Order 3724; Follett; Chicago, Illinois; Annual Destiny District Member Library Services Renewal (All school libraries); $14,190.20; Line Item 141E 72250-399
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VII.B.5. Purchase Order 3821; Tyler Technologies, Inc.; Dallas, Texas; Annual Transportation SaaS Renewal; District Transportation Department; $29,249.00; Line Item 141E 72250-499
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VII.B.6. Purchase Order 2663; Frontier Health; Gray, Tennessee; School Based Student Assistance Counselors Annual Agreement; Coordinated School Health -- Assigned to Various Schools; $26,635.00; Line Item 141E 71100-399
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VII.C. Surplus Property -- Sale of Robotics Equipment on GovDeals
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VII.D. Approval to proceed with immediate repair of Fall Branch Gym Floor
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VII.E. Approval of Bus Tire Bid Selection as Recommended
Discussion:
Dr. Adams clarified during the workshop that he had previously mentioned Southern Tire as the company in question, but the correct company is Best One Tire. The organization receives $40.00-$60.00 back per tire through Best One’s buy-back program.
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VIII. DISCUSSIONS/PRESENTATIONS
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VIII.A. Capital Projects Update(s)
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VIII.A.1. Lewis Group Architects
Discussion:
The Lewis Group joined the meeting virtually to provide an update on ongoing projects.
Dr. Adams introduced Jeff Esser from Merit Construction Co., who reported that demolition is halfway through and the first phase is complete. Footers are expected to be poured by Wednesday or Thursday. He also shared that asbestos was found in a wall at DBHS, but proper safety measures are in place, including a tent and negative pressure system to contain any potential exposure. This project will also improve future maintenance access to the walls. Mr. Esser reassured that all safety precautions are being taken for students and staff. Mr. Boyd added that the asbestos issue is isolated to the specific area, and everyone in proximity is fully protected. A PowerPoint presentation was shown to illustrate the progress of the project. |
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VIII.B. Science Texbook/Instructional Materials Adoption Committee
Discussion:
Previously discussed at the workshop.
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.C. FY25 ESSER Carryover Approval
Discussion:
Plan was submitted to the state for approval to carry over. Keith Ervin asked how long we can carry over Esser funding.
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.D. Health Insurance Rates CY 2025
Discussion:
Mr. Ervin asked what the price increase would be for the next fiscal year. Mr. Hale stated there was roughly a 5% increase in the premiums.
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.E. Purchase of Three (3) Mini Buses from Central States per Sourcewell Cooperative Purchasing Agreement
Discussion:
The Board agreed to purchase (1) mini bus. Dr. Adams discussed the number of buses that will need to be purchased for the next fiscal year.
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.F. Authorization to make a request to the Washington County Commission Health, Education, & Welfare (HEW) for an amount not to exceed $550,000 for the purchase of Instructional Technology equipment using FY25 approved Educational Capital Funds.
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.G. Approval of Shared Use Agreement with the Town of Jonesborough for the Jonesborough Elementary School Sports Complex
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.H. Discuss Crossroads Christian Church Parking Lot Agreement
Discussion:
The board expressed the desire to continue the conversation regarding Crossroads Christian Church at the next workshop. Mr. Ervin proposed that Crossroads Christian Church should have control over their own property. In addition, Mrs. Buchanan suggested that the board seek pricing options to potentially save Crossroads Christian Church money on the paving of the parking lot.
Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Sale of Jonesborough MS Building/ Old JES/JMS Property
Discussion:
Annette Buchanan requested that the Crossroads Christian Church property discussion be moved to the next workshop, citing the absence of several board members and the need for full participation in such a significant decision. Several board members agreed with this suggestion. Mr. Boyd also raised the possibility of scheduling a special called meeting to address matters related to the JES/JMS property.
Action(s):
No Action(s) have been added to this Agenda Item.
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X. Additional Items for Board Approval
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X.A. Overnight Field Trip Request (Received 9/26/2024)
South Central Elementary School Chorus -- All East Singing Competition Lee University Cleveland, Tennessee Trip Date: November 22, 2024 Days: 2
Discussion:
SCES Overnight Trip
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XI. School Calendar
Discussion:
Change the return date from Fall Break for students to October 14th.
Action(s):
No Action(s) have been added to this Agenda Item.
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XII. Disaster Response/Relief Updates
Discussion:
Mr. Walters expressed amazement at the outpouring of donations from all over, calling it unbelievable. DCHS served as a hosting site for search and rescue teams, who returned home on Sunday. He shared how the tragedy brought everyone closer, with heartwarming community interaction and cooperation. A special acknowledgment was given to all who came together to help. Mr. Boyd highlighted the incredible volunteerism among staff, including teachers, principals, and support personnel, who eagerly stepped in to assist in any way possible. He emphasized the collective effort and support during this challenging time. Dr. Adams and Dr. Wolfe maintained constant communication with various individuals to ensure that everyone's needs were met, an experience Mr. Boyd described it as humbling. He also expressed hope for continued support as the community transitions to rebuilding and healing in the months ahead. Mr. Barnes noted positive feedback from the community, with many praising the way people stepped up. He thanked Mr. Boyd for his leadership during this time of crisis. Finally, Mr. Boyd announced that the "old" JES building has been opened as a TEMA/FEMA Natural Disaster location to assist the community. TEMA/FEMA staff began occupying the building on October 7th at 12:00 PM to help answer questions and assist with filing claims. |
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XIII. ADJOURNMENT
Discussion:
Chair Annettte Buchanan Adjourned meeting
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