August 8, 2024 at 5:30 PM - WASHINGTON COUNTY BOARD OF EDUCATION
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I. CALL TO ORDER
Discussion:
Vince Walters - prayer Mary Beth Dellinger - Lead the Pledge
Action(s):
No Action(s) have been added to this Agenda Item.
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II. RECOGNITION OF SPECIAL GUESTS
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II.A.
'Pack The Bus" -- First Bank and Trust Company Representatives: -Jessica Mominee, Branch Operations Supervisor; Gray Location
- -Cindy Anderson, Branch Manager, Johnson City Location
Discussion:
First Band and Trust donated $2,500.00 to Washington County Schools.
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III. CONSIDERATION OF MEETING AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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IV. PUBLIC COMMENT
Discussion:
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V. APPROVAL OF MEETING MINUTES
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VI. ANNOUNCEMENTS
Discussion:
Mr. Boyd announced upcoming meetings.
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VI.A. Monday, August 26, 2024; 6:00 PM: Washington County Commission Regular Monthly Meeting; Justice Center
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VI.B. June 27, 2024; 5:00 PM: Board "September" Workshop
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VI.C. Monday, September 2, 2024: HOLIDAY -- LABOR DAY -- All schools and district offices/services CLOSED.
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VI.D. Thursday, September 5, 2024; 5:30 PM: September Regular Board Meeting
Discussion:
September meeting:
Election of officers, organizational meeting, and new board members. |
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VII. SUPERINTENDENT'S REPORT
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VII.A. Enrollment Update
Discussion:
Enrollment numbers change daily. Mr. Huddleston asked for comparison of last school year. Mr. Ervin also asked about kindergarten enrollment. Mr. Boyd explained the numbers are down, but normally the numbers go up in the first week of school.
Attachments:
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VII.B. Field Trips Report
Attachments:
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VII.C. Personnel Report
Attachments:
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VII.D. Grants Report
Attachments:
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VII.E. Maintenance Report
Attachments:
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VII.F. Monthly Financials
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VII.G. Other
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VIII. CONSIDERATION OF CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.A. Overnight Field Trip Requests
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VIII.A.1. DAVID CROCKETT HIGH SCHOOL
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VIII.A.1.1. DCHS Girls Basketball Team
Invitational Basketball Tournament Hilton Head, South Carolina Trip Date: December 13, 2024 Duration: 4 days
Attachments:
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IX. Purchase Orders
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IX.A. Purchase Order 1238; A Better Way Athletics, LLC; North Chesterfield, VA; Annual Subscription; July 1, 2024 - June 30, 2025; District-wide; $12,000.00; Line Item 141-72310-399
Attachments:
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IX.B. Purchase Order 2458; Hapara Cordance Operations, LLC; Raleigh, NC; Web Filter Module Renewal; District-wide; $76, 964.18; Line Item 141-72250-399
Attachments:
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IX.C. Purchase Order 2514; NIET; Onsite and Virtual Training; SY 24-25; David Crockett High School; $38,500.00; Line Item 141-71100-499
Attachments:
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IX.D. Purchase Order 2576; Raptor Technologies; Houston, TX; Renewal; 9/1/24 - 8/31/25; District - wide; $19,034.40; Line Item 141-72250-399
Attachments:
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IX.E. Purchase Order 35501; EPS Operations, LLC; Bethesda, MD; SPED Professional Development; $22,750.00; Line Item 141-72220-524-900
Attachments:
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IX.F. Purchase Order 2599; SAVAAS Learning Company, LLC; Chandler, AZ; TN Thinking Mathematically Grades 9-12; $29,058.14; Line Item 141-71100-449
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X. Items to be declared as surplus and sold on GovDeals
Attachments:
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XI. 2024-2025 Vehicle Authorization Report
Attachments:
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XII. Daniel Boone High School Proposal; Funded by CTE ISM Grant -- Purchase Order 2673; Inspire Business Interior; Johnson City, Tennessee; Amount not to exceed $150,000.00; DBHS Cafe Furniture; Line Item 141-71100-722-000-00000-002
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XIII. West View Elementary Playground Upgrades; Funded by County Educational Capital Fund
Attachments:
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XIV. DISCUSSIONS/PRESENTATIONS
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XIV.A. Lewis Group Architects -- Project Updates
Discussion:
Todd and Ginger of Lewis Group Architects gave updates on the stadium renovations.
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XIV.A.1. Authorize payment of Payment Application #7 in the amount of $2,683,751.19 to BurWil Construction Company -- Bristol, Tennessee -- for work completed through June 30, 2024, per the Board approved High School Stadium Renovation Projects; Purchase Order: 2499 not to exceed $4,887,000.00; Line Item: 141-76100-799
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XIV.B. Additional Purchase Orders
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XIV.B.1. P.O. 2676-Preston Woodworking -- Johnson City, Tennessee -- (Board Approved Project on 04/04/2024) -- $12,941.00: Line item: 141-72620-499
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XIV.B.2. Consider approval to authorize School Nutrition to purchase equipment (hot pass through table) for Lamar Elementary from Douglas Equipment -- Bluefield, West Virginia; in the amount of $13,914.23; Requisition #14302500016 ; Line Item: 143- 73100-710-000-00041
Discussion:
Gray Elementary Cabinets
School Nutrition Equipment Food Purchased for entire year. NETCO - Membership Fees for School Nutrition College Board Exams 1 of 3 for High Schools The fee covers all students Daniel Boone Exams and Fees
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XIV.B.3. Consider approval to authorize the WCS School Nutrition Department to purchase food materials for the 2024-2025 school year via the NETCO Cooperative -- Johnson City, Tennessee -- up to an amount of $204,521.35; Requisition #1430250021; Line Item: 143-73100-399:
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XIV.B.4. XIII.B.3. Consider approval to authorize payment for annual membership fees to NETCO Cooperative -- Johnson City, Tennessee -- $13,817.43; Requisition #1430250020; Line Item: 143-73100-399
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XIV.B.5. Purchase Order: 2682; College Board; New York, New York; Advanced Placement Exams and Fees; University School; $23,769.00; Line Item 141-71100-449-0017
Discussion:
Annette Buchanan - discussion of fees per student or as a whole
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XIV.B.6. Purchase Order: 3397; College Board; New York, New York; Advanced Placement Exams and Fees; Daniel Boone High School; $22449.00; Line Item 141-72130-322
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XIV.C. Community Eligibility Program
Discussion:
Mr. Boyd requests to formerly approve all schools except UH to the Community Eligibility Program.
Action(s):
No Action(s) have been added to this Agenda Item.
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XIV.D. Discuss bids for septic system repair at South Central Elementary; Line Item 141-72610-434-000-00012
Discussion:
Dr. Adams, along with Jeremy Moore's recommendation, asked the board to proceed with Mueller Master Bids, LLC.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XIV.E. Consider approval to authorize purchase of 2 vans for the school nutrition department; Line Item 141E 72710-729
Discussion:
The 2 vans that were approved were sold. Dr. Adams found one. He made a request to purchase a Ford van, found in Murfreesboro.
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Action(s):
No Action(s) have been added to this Agenda Item.
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XIV.F. Boones Creek Complex Maintenance(No Funding Source Currently Budgeted)
Discussion:
No action requested, Mr. Boyd included all the information to the commission.
Attachments:
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XIV.G. Sound System for the stadiums at Daniel Boone High School and David Crockett High School (Line Item: 141-72250-499)
Discussion:
Mr. Ervin requests setting a price for the sound systems at the high schools. Dr. Adams stated that the bid opening would be on Friday, August 16th, at 9:00 A.M.
Action(s):
No Action(s) have been added to this Agenda Item.
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XIV.H. MOU with Crossroads Christian Church for use of parking lot adjacent to Daniel Boone High School; Paving of parking area(No Funding Source Currently Budgeted)
Discussion:
Board members discussed the responsibility of payment.
Action(s):
No Action(s) have been added to this Agenda Item.
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XIV.I. Jonesborough Middle School Property
Action(s):
No Action(s) have been added to this Agenda Item.
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XIV.J. Policy Review/Updates
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XV. ADJOURNMENT
Discussion:
David Hammond, thanks to Ms. Dellinger for her years of service.
Keith Ervin, It's been an honor to serve with you. Gregg Huddlestone, I appreciate Ms. Dellinger for her guidance on my decision to run for school board. Whittney Riddle, It has been a privilege and an honor to serve on the board with Ms. Dellinger. Chad Fleenor, I appreciate Ms. Dellinger. You have been a great asset to the board. Vince Walters, It has been a delight to work with Ms. Dellinger. Annette Buchanan, Thank you for all the service you have given us. Glad I have you as a life-long friend. Mike Masters, I agree with everyone. I have enjoyed serving with you. Mary Beth Dellinger, Thank you all. |
