April 5, 2021 at 5:30 PM - Jackson-Madison County School Work Session

Discussion:  Mr. James Johnson called the Jackson Madison County Work Session meeting to order at 5:30 pm with an invocation led by Dr. Ricky Catlett followed by the pledge of allegiance.  The board secretary did the role call. 
All members were present except Debbie Gaugh and Janice Hampton was virtual. Mr. Johnson welcomed our new board member Dr. Ken Newman. 

Discussion:  N/A

Discussion:  Fund # 141 1. $500 Contribution (new money)- This amendment adds funds for a church contribution to be used for materials and supplies for the Parent Hub. 
2. $4,860 Insurance recovery-Additional items received for stolen items from maintenance vehicles and for repair work to a damaged bus. 
3. $1,400 FAST Grant- available funds are being moved to purchase supplies and materials for family engagement. 
4. $4,000 - Toyota Grant- This amendment reallocates funds within the grant to meet the needs of the CTE program thru year-end. 
5. $2,263 - CTE- This amendment reallocates funds to allow for the purchase of additional instructional supplies for CTE classrooms. 
6. $973,885 (new money) - This amendment will appropriate funds to cover employee bonuses. 
Fund #143 7. $50,00 This amendment reallocates funds to cover the upcoming bonuses as well as additional unemployment compensation for former employees. 
Fund 142 1. $2,568 - Title IV- This amendment aligns the general ledger to the Revision 3 budget approved by the state, moving funds within the grant to cover retirement benefits. 
2. $3,679  COVID-19 Grant-ESSER- This amendment aligns the general ledger to the Revision 3 budget approved by the state, reallocating funds within the grant to allow for the purchase of additional devices and access points for private schools students and teachers. 
3. $16,781,247 COVID 19 Grant-ESSER 2.0 - This amendment adds funding to address learning loss, to address facility needs and deferred maintenance/infrastructure, to purchase education technology, to address the unique needs of special populations, and to conduct other necessary activities. 
Stated we do not have a Budget 177. 
Dr. King went over the Budget Amendments and asked if anyone had any questions.  

 

Discussion:  Dr. King stated that are financials looked good at this time. We are currently in budget conversation this week to see how we can capitalize and use these funds from ESSER 3.0 for strategic plans. Dr. King stated that he will bring more information per the budget meeting. He will target Technology, Maintenance, Human Resource, Student Services and Transportation. Instead of cutting positions the best solution is to move funds from Budget 141 to Budget 142 and capitalizing on ESSER 3.0. Doris Black asked what is the date funds will be available for ESSER 3.0? Dr. King stated it  will open mid April and close mid June. All monies has to be spent by 2025. This gives us the opportunity to look at the activities to use with our Strategic plan. Mr. Johnson asked about the fund balance. Dr. King stated he will get him that information.  Janice Hampton questioned  what are the ESSER 3.0 funds include that the President allocated for academics? Dr. King directed her to the allowable sheet which includes academic, student readiness, educators and other. So facilities and teacher needs are included for Capital improvement. 
 

Discussion:  a. ESSER 2.0 revised we have submitted ESSER 2.0 around 7 million for capital and indirect cost. We advanced our teacher bonuses.  We gave certified staff bonus of $280 and non-certified $200. We also moved December 2021 payout to May 2021. We put in $360,000 for JASA for Capital part. Programing is layered in through the other activities, support Teacher learning, IT and Cyber classes. 20% ($10 million) is coming off the top for Learning loss and Indirect Cost. Mr. Johnson request a board retreat to discuss the allowables. 
b. ESSER 3.0 is around 38 million. I want to put a rubric to our activity verses just putting into plan.  Have a Teacher Assistant in every Kindergarten and 1st classrooms. Look at Madison in a couple of months for Central Office location and incorporate Parent Center.  I appreciate Karen Bell for working with me and our monthly meetings with her to discuss the budget.   
c. Strategic Planning Activity - We discussed this in ESSER 3.0 and will continue further in the Board retreat. Numeracy to improve/advance Math over the next 5 years.  
d. Summer Learning Camp - Rising Stars Learning Camp 1-8 Applications has gone home we have a total of 1,094 student applications and 297 teachers who has applied. Cutoff date is April 14th. Location has not been determined yet. Dates May 24-June 18 1st - 5th full day and June 28th -July 23rd 6th - 8th grades. Will provide breakfast, lunch, and a snack. Elementary teachers’ salary will be $7,000 and middle school teacher’s salary will be $6,000. We will address learning loss and look at offering counseling support also. 
e. Personnel Report - We have 5 positions that need to be filled. Absentee is good compared to last year rate at 6%. See attached forms. 
f. Workforce Development- Early College High School work force Started November 30th to be complete in May 2021. Floor prep for concrete is complete. Metal wall studding is 95% complete. HVAC prep work 98% complete. Electrical 80% complete. Installation started on 3/1/201 and is making good progress with it. Interior door frame and drywall is 85% complete. Start date for the floor is April 15 and ceiling April 8th. You will be able to see that tomorrow on the tour. 
g. JCM/Madison project - Mr. Johnson asked Chris to come and give their report for JCM and Madison at the beginning of the meeting. They were glad to be able to give the board and county commissioners a tour of the JCM and Madison projects. They submitted their numbers on Friday for you to review. Chris Rice came to give update JCM and states it is on target for completion. Madison is near completion on 3rd floor.  Andre Darnell asked about the housing around JCM projects. Chris stated that they are waiting on an update for the affordable housing should have an answer by Wednesday.  Doris Black thanked them for the tour and had a question about date of completion. They stated they will not be completed until the end of July 2021. They will be able to bring in furniture in while they are finishing up. They are talking to Dr. Catlett and Dr. Chandler on how to work together to complete these projects. 
h. For the District - We will have out 2nd Ed Vision Tour tomorrow. 
Boys State Basketball teams Madison & South Side will be recognized at the meeting Thursday along with Madison Academic Decathlon Team with 18 consecutive state championships. 

Discussion:  There are no Committee meeting reports. 

Discussion:  a. JMCEA thank Dr. King for taking the time to meeting with them and listening to the concerns that bring at each meeting. Last meeting they learned about the funding pay rate. He appreciates the quick responds on emails concerning teachers. Special thanks to Ms. Black also for working at state level. We are very impressed with Dr. King and the school system and just know we are winning. 
b. We had a good meeting with the Legislators on March 26th with Representative Shaw and Senator Ed Jackson. The board members were able to ask questions about the educational laws. They are an advocate for JMCSS and we are on the right track in working together. Senator Jackson did get our Resolution approved during their special session. 

Discussion:  Normally we will have our Ed Vision meeting on Tuesday at 5:30 pm but instead we will have a Tour at 9 am. JCM school zone, Community Montessori School zone, Malesus Elementary School, and Pope Project and any other schools you will like to visit. 
Board Members please submit dates to Demetris either a Thursday or Saturday evening for 3 hours. 

Discussion:  JMCSS work session meeting was adjourned at 6:39 p.m.