Public Meeting Minutes: April 11, 2019 at 5:30 PM - Jackson-Madison County School Board Meeting

1. CALL TO ORDER

1.A. MOMENT OF SILENCE

Rationale: Kevin Alexander, Chairman of the JMCSS Board will open the meeting with a moment of silence

1.B. PRESENTATION OF COLORS BY LIBERTY TECHNOLOGY HIGH SCHOOL AIR FORCE ROTC

Rationale: The Liberty Technology High School Air Force ROTC is under the direction of Chief Wally Littrell and Lt. Col Thomas E. Snodgrass

1.C. PLEDGE OF ALLEGIANCE

Rationale: Kevin Alexander, Chairman of the JMCSS Board will lead the Pledge of Allegiance

2. APPROVALS

2.A. APPROVAL OF CONSENT AGENDA

Action(s):

Motion Passed:

A motion was made to approve the Consent Agenda for April Board meeting. Passed with a motion by Mr. Wayne Arnold and a second by Mr. James Johnson.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

2.B. APPROVAL OF AGENDA

Action(s):

Motion Passed:

A motion was made to approve the April Board Agenda. Passed with a motion by Mrs. Janice Hampton and a second by Mr. A. J. Massey.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

3. APPEARANCE BEFORE THE JMCSS BOARD

Discussion: There were no appearances before the School Board during the April Board meeting.

4. JMCEA ANNOUNCEMENTS

Speaker(s): Earlene Price, President of JMCEA

Rationale: Earlene Price, President of JMCEA

Discussion: Jeff Davis presented the announcements for the JMCEA. Mr. Davis mentioned that the JMCEA and TEA will hold a vigil at the Capital and at the JMCSS Central Office on April 22, 2019 at 5:30 p.m. This vigil on April 22nd is to take a stand against school voucher to be used in the Jackson-Madison County School System. A new President of JMCEA will be Janis Carroll for the upcoming school year. Mr. Davis invites all of the Board to attend the JMCEA meetings.

5. FINANCIAL REPORTS

5.A. JMCSS FISCAL SERVICES DIRECTOR - BUDGET AMENDMENTS, MONTHLY FINANCIAL STATEMENT, QUARTERLY EXPENDITURE ANALYSIS

Discussion:

Holly Kellar, JMCSS Director of Fiscal Services, mentioned on the March Financial Statement, 68.3 million dollars had been expended as of the end of March with an additional 1.9 million dollars encumbered. This totals 67.1% of the budget as compared to 66.4% at the same time last year. March revenues in the amount of 8.3 million dollars have now been posted, bringing the total revenues for the year to 80 million dollars which is 78.4% of budgeted revenue.

Holly Kellar stated that the current projections put FY19 spending at an overall 97.3%. With revenues expected to come in as budgeted, this will leave the fund balance at slightly over 13 million dollars at year-end.

Holly Kellar would like to give you a quick update on the budget process. The Executive Team is continuing to work through budget requests and concerns that will impact the FY20 budget. With the help of Catherine Korth, Leader of Assessment and Accountability, we have analyzed current staffing while considering next year's projected enrollment at each school to determine where staffing adjustments are necessary. We met with each school principal this week to discuss their budget requests and any staffing adjustments that will affect their school. The goal is to have the proposed budgets ready for review by month-end and ready to present to the Board at the May meetings.

5.B. MADISON COUNTY FINANCE DIRECTOR-FINANCIAL UPDATES

Discussion: Mike Nichols was unable to attend the April Board Meeting.

6. ACTION ITEMS

6.A. TSBA SCHOOL VOLUNTEER RECOGNITION AWARD

Speaker(s): Ryan Kirkbride

Action(s):

Motion Passed:

A motion was made by James Johnson to nominate Marelene Kee, Denmark School Volunteer, to represent JMCSS for the TSBA School Volunteer Passed with a motion by Mr. James Johnson and a second by Ms. Doris Black.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Nay
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Nay
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Nay

No Action(s) have been added to this Agenda Item.

Rationale: The Jackson-Madison County School Board will nominate one School Volunteer for the TSBA School Volunteer Recognition Award

Discussion:

The Principals of the Jackson-Madison were asked to nominate a School Volunteer from this year.

Sue Yoder-Andrew Jackson, Winston Perkins - BEST, Julie Bratcher-Community Montessori, Marelene Kee-Denmark, Jennifer Latham-East, Jack Baudo-JCM Early College High, Elise Angus-Lincoln, Blake Fondren-Northeast, Angela Emerson-Rose Hill and Kenny Merritt-South Side High.

The JMCSS Board were given ten names to nominate one to represent the system for the TSBA School Volunteer. Shannon Stewart nominated Sue Yoder from Andrew Jackson Elementary with votes from AJ Massey and Wayne Arnold. James Johnson nominated Marelene Kee from Denmark Elementary with votes from Doris Black, Jim Campbell, Janice Hampton, Morris Merriweather. Kevin Alexander nominated Jennifer Latham from East Elementary but voted for Marlene Kee from Denmark Elementary to represent JMCSS.

6.B. SUPERINTENDENT EVALUATION FORM

Speaker(s): Kevin Alexander

Action(s):

Motion Passed:

Janice Hampton made a motion to have the Superintendent Evaluation form approved as submitted. Passed with a motion by Mrs. Janice Hampton and a second by Ms. Doris Black.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

Rationale: Some of the Jackson-Madison County School Board Members formed a committee to review the Superintendent Evaluation Form used by the Board Members and the Superintendent

Discussion: The Jackson-Madison County School Board Members agreed that the Superintendent Evaluation Survey was to lengthy and was unfair for board members to answer most of the questions. Several Board members met and reviewed the survey and were able to condense and to have a better understanding of the evaluation process.

6.C. THE JMCSS STRATEGIC PLAN 2019-2024

Speaker(s): Eric Jones

Action(s):

Motion Passed:

I, Morris Merriweather, along with the committee move we adopt and recommend the Five Year Strategic Plan submitted by Dr. Jones with the understanding that the Long Range Planning Committee will recommend adding measurable objectives as a part of the plan. The LRP Committee will meet within the next 90 days, to study and discuss with the superintendent these objectives for the 2020 school year. Passed with a motion by Mr. Morris Merriweather.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

Discussion: The Jackson-Madison County School Board will meet and discuss these eleven objectives over the next few months.

6.D. 2019-2020 SCHOOL CALENDAR

Action(s):

Motion Passed:

Doris Black made a motion for the 2019-2020 School Calendar to be approved with an addition of December 20, 2019 as a student day. Passed with a motion by Ms. Doris Black and a second by Mr. Morris Merriweather.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

Discussion: An error was noticed by Central Office Staff after the Board's approval of the 2019-2020 Calendar in the January 2019 School Board Meeting. The error in the 2019-2020 School Calendar needs a total of eighty-nine days in both semesters for a school year. In the first semester, students were short one day and the day for students will be added on December 20, 2019.

6.E. SUMMER SCHOOL LOCATIONS, TUITION AND DATES

Action(s):

Motion Passed:

Wayne Arnold made a motion to approve all the Summer School Locations, Tuition and Dates. Passed with a motion by Mr. Wayne Arnold and a second by Mrs. Janice Hampton.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

Rationale:

LOCATION: Arlington Elementary School K-5, North Parkway Middle School 6-8, Jackson Career and Technology (3 weeks) for students needing to make up any missing work for the year 4-8, North Side High, South Side High and Liberty Technology 9-12 for students missing credits and Summer Graduates.

DATE: all programs will begin the Tuesday after Memorial Day, May 28, 2019

TUITION: no cost for summer programs

6.F. FEES FOR THE BEFORE AND AFTER SCHOOL DAY PROGRAMS

Action(s):

Motion Passed:

Wayne Arnold made a motion to approve the fees for the Before and After School Day Programs. Passed with a motion by Mr. Wayne Arnold and a second by Ms. Doris Black.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

Rationale:

The Before and After Programs for Elementary Schools: $25.00 per week for a child and an additional child at the cost of $20.00 per week (2 hours a day)

Northeast Middle School Before and After Program: $40.00 per week for a child and and additional child at the cost of $45.00 (3 hours day)

6.G. SOUTH SIDE HIGH SCHOOL FUNDRAISER DRIVE

Action(s):

Motion Passed:

Morris Merriweather made a motion to approve the South Side High School Fundraiser Drive for an addition of a multipurpose locker room with the new stadium. Passed with a motion by Mr. Morris Merriweather and a second by Mr. Wayne Arnold.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

Discussion: The South Side High School Quarterback Club, is proposing a fundraising drive to build a multipurpose locker room for use with our new stadium. The Quarterback Club would like the Boards approval before doing the Fundraising Drive.

6.H. JMCSS EDUCATION SAVINGS ACCOUNT RESOLUTION

Action(s):

Motion Passed:

AJ Massey made a motion to approve the JMCSS Education Savings Account Resolution. Passed with a motion by Mr. A. J. Massey and a second by Mr. James Johnson.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

7. ITEMS REMOVED FROM CONSENT AGENDA

Discussion: The Jackson-Madison County School Board has met with Legislators and have approved the Resolution of Opposition to the School Vouchers. At this meeting, the Jackson-Madison County School Board will approve and sign the Resolution of Opposition to an Education Savings Account and will met with TSBA and the Governor on Tuesday, April 16, 2019.

7.A. CONSENT AGENDA ITEM

8. ITEMS ADDED TO THE AGENDA PER VOTE UNDER ITEM 2.2

8.A. ITEMS ADDED TO THE AGENDA BY A VOTE UNDER ITEM 2.2 WILL BE PLACED HERE

9. COMMITTEE REPORTS AND ANY NECESSARY ACTIONS

9.A. POLICY COMMITTEE

Discussion: Janice Hampton informed the School Board that they will be looking at June or July to have a Policy Retreat since the retreat had been cancelled. At this time there were no policy revisions for the Board to review.

9.B. LONG RANGE PLANNING COMMITTEE

Discussion: Morris Merriweather informed the School Board that the Long Range Planning committee discussed the eleven objectives for implementing into the Strategic Plan and the new start times for schools.

10. SUPERINTENDENT REPORT

Discussion:

Dr. Eric Jones recognized Dr. Vivian Williams for receiving the Sterling Award. Dr. Vivian Williams was one out of twenty ladies recognized for this award.

Testing has begun in all schools.

11. LEGISLATIVE CONTACT REPORT

11.A. NUMBER OF LEGISLATIVE CONTACTS MADE DURING THE MONTH OF APRIL

12. INFORMATION ITEMS

12.A. ANNUAL CALENDAR

12.B. SCHOOL BOARD ACADEMIES

12.C. BOARD EXPENSES

13. CONSENT AGENDA

13.A. APPROVAL OF PREVIOUS MINUTES

13.B. HUMAN CAPITAL REPORT

13.C. FINANCIAL REPORTS

13.D. CHECKLIST GREATER THAN $14,999.99

13.E. BUDGET AMENDMENTS

14. ADJOURNMENT

14.A. ADJOURN THE MEETING

Action(s):

Motion Passed:

Shannon Stewart made a motion to adjourn the meeting at 6:01 pm. Passed with a motion by Mrs. Shannon Stewart and a second by Mr. Wayne Arnold.

Mr. Kevin Alexander: Yes
Mr. Wayne Arnold: Yes
Ms. Doris Black: Yes
Jim Campbell: Yes
Mrs. Janice Hampton: Yes
Mr. James Johnson: Yes
Mr. A. J. Massey: Yes
Mr. Morris Merriweather: Yes
Mrs. Shannon Stewart: Yes

No Action(s) have been added to this Agenda Item.

April 11, 2019 at 5:30 PM - Jackson-Madison County School Board Meeting

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