February 13, 2020 at 5:30 PM - Jackson-Madison County School Board Meeting
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1. CALL TO ORDER
Speaker(s):
James Johnson, Board Chairman
Discussion:
James Johnson Board Chairman called the February 13, 2020 Board Meeting to order
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1.A. MOMENT OF SILENCE
Speaker(s):
James Johnson, Board Chairman
Discussion:
The Board meeting began with a moment of silence
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1.B. PRESENTATION OF COLORS BY SOUTH SIDE HIGH SCHOOL NAVY ROTC
Speaker(s):
James Johnson, Board Chairman
Rationale:
SSHS Navy ROTC under the direction of Commander David J. Conner and Chief Dennis Reggans
Discussion:
South Side High School Navy ROTC presented the Colors and are under the direction of Commander David J. Conner and Chief Dennis Reggans.
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1.C. PLEDGE OF ALLEGIANCE
Speaker(s):
James Johnson, Board Chairman
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2. APPROVALS
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2.A. APPROVAL OF CONSENT AGENDA: JANUARY 9, 2020 BOARD MINUTES, FEBRUARY 3, 2020 SPECIAL CALLED MINUTES, FINANCIAL REPORTS, HUMAN CAPITAL REPORTS, FIELD TRIPS
Speaker(s):
James Johnson, Board Chairman
Action(s):
No Action(s) have been added to this Agenda Item.
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2.B. APPROVAL OF FEBRUARY AGENDA
Speaker(s):
James Johnson, Board Chairman
Action(s):
No Action(s) have been added to this Agenda Item.
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3. APPEARANCE BEFORE THE BOARD
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3.A. SPOTLIGHT OF JMCSS STUDENTS
Speaker(s):
Jared Myracle
Discussion:
Students from Leana Green- Andrew Jackson Kindergarten class, Zuelene Troutt - Arlington 5th grade class, Doris Morton - Pope 6th grade class came and read to the Board and spoke on what they were learning and how they are learning with reading, writing and language art skills.
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4. JMCEA ANNOUNCEMENTS
Speaker(s):
Janice Carroll President of JMCEA
Discussion:
Janis Carroll was unable to attend the Board Meeting with Parent/Teacher Conference being held at the schools.
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5. FINANCIAL REPORT
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5.A. JMCSS DIRECTOR OF FISCAL SERVICES-BUDGET AMENDMENTS, MONTHLY FINANCIAL STATEMENT, QUARTERLY EXPENDITURE ANALYSIS
Speaker(s):
Holly Kellar, Director of Fiscal Services
Discussion:
Holly Kellar stated that there were no further updates from Monday
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5.B. MADISON COUNTY FINANCE DIRECTOR-FINANCIAL UPDATES
Speaker(s):
Karen Bell, Director of Madison County Finance
Discussion:
Karen Bell stated there were no further updates from Monday
Attachments:
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6. ACTION ITEMS
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6.A. APPROVAL OF POLICIES REVISIONS AND UPDATES
Speaker(s):
Janice Hampton, Policy Committee Chair
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The following policies revised and approve; 2.404 School Support Organizations, 5.113 In-Service and Professional Learning Opportunities, 5.203 Recommendations and File Transfer, 6.203 School Admissions, 6.206 Open Enrollment, 6.300 Code of Conduct, 6.405 Medicines, 6.600 Student Records and 6.702 Student Clubs and Organizations
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6.B. LONG RANGE PLANNING COMMITTEE RECOMMENDS REVISIONS TO THE STRATEGIC PLAN
Speaker(s):
Doris Black Chair
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Long Range Planning Committee recommended the following revisions for the Jackson-Madison County School System Strategic Plan 2019-2024; page 6 add the word "recruitment" to say, Improve teacher recruitment, retention and attendance numbers, page 7 #5 will become, Create opportunities for Board Members to build trust and team building, page 9 add "and classrooms", Implementation of Pre-K curriculum and classrooms, page 10 delete the line and replace with "Expand Career and STEM Activities in all grade levels, page 13 fix a misspelled word "personal to personnel" and page 14 add "Board relationship".
Attachments:
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6.C. LONG RANGE PLANNING COMMITTEE RECOMMENDS THE BOARD APPROVAL FOR STADIUM AND TRACK PLANS
Speaker(s):
Doris Black Chair
Action(s):
No Action(s) have been added to this Agenda Item.
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6.D. BOARD APPROVAL OF RESOLUTION APPROVING TRANSFER OF LINCOLN ELEMENTARY PROPERTY TO LANE COLLEGE
Speaker(s):
James Johnson, Board Chairman
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board approved giving the property back to the City of Jackson for the purchase by Lane College. The City will need to approve Lane College purchasing the property of Lincoln Elementary.
Attachments:
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6.E. BOARD APPROVAL OF RESOLUTION APPROVING FACILITY USE AGREEMENT WITH UNIVERSITY OF MEMPHIS AND DEVELOPMENT AGREEMENT
Speaker(s):
James Johnson, Board Chairman
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board Members were given the Development Agreements by Dale Thomas. Mr. Thomas mentioned that some minor revisions had been made to the agreement previous given to the Board. The Contractor will have monthly reports for the Board Members and the District will be able to have control of change orders. Some other terms with use of the building is 30 years usage but up to 50 years and the cost is locked in for 5 years. There will be an increase of 10% will be added to the cost after 5 years but will not go above 10%.
Attachments:
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6.F. BOARD APPROVAL OF ARCHITECT CONTRACT WITH ORCUTT - WINSLOW REGARDING NEW SCHOOL ON ASHPORT ROAD
Speaker(s):
James Johnson, Board Chairman
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dale Thomas, Board Attorney, went over the document with the Board before the vote.
Attachments:
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6.G. BOARD APPROVAL FOR THE SIX FINALISTS FOR SUPERINTENDENT
Speaker(s):
James Johnson, Board Chairman
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Tennessee School Board Association (TSBA) conducted Community Forums and collected input from these forums for use of criteria with the selection of Superintendent. TSBA recommended the following names to JMCSS as the top six finalist; Dr. Versie Hamlett, Dr. Marlon King, Dr. Jared Myracle, Dr. Roderick Richmond, Dr. Sharon Williams and Dr. Ron Woodard. The Board will conduct interviews with these finalist on February 19 and February 20. The Interviews on February 19 will be at 1:00 pm and 4:00 pm and on February 20 will be at 9:00 am, 12:00 pm, 3:00 pm and 6:00 pm. The Board Members will email to the Board Secretary two questions and than send one extra question if there was a similar question to replace. The Board Secretary will send the questions to Dale Thomas and Dr. Tiffany Green for approval. When the questions are approved the Board Secretary will email the questions to TSBA and TSBA will email the questions to the candidates.
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6.H. BOARD APPROVAL FOR OTHER NAMES TO BE ADDED FOR CONSIDERATION OF SUPERINTENDENT
Speaker(s):
James Johnson, Board Chairman
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Morris Merriweather mentioned that he felt TSBA was unfair in how they selected the top six finalists. Mr. Merriweather would like Michael Triplett and Dr. Bryan Chandler to the list.
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7. ITEMS REMOVED FROM CONSENT AGENDA
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7.A. CONSENT AGENDA ITEM
Discussion:
There were no items removed from the Consent Agenda
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8. ITEMS ADDED TO THE AGENDA PER VOTE UNDER ITEM 2.2
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8.A. ITEMS ADDED TO THE AGENDA BY A VOTE UNDER ITEM 2.2 WILL BE PLACED HERE
Discussion:
There were no items added to the agenda
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9. COMMITTEE REPORTS
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9.A. COMMITTEE REPORT AND ANY NECESSARY BOARD ACTION
Discussion:
There were no Committee reports
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10. SUPERINTENDENT'S REPORT
Speaker(s):
Ray Washington Superintendent
Discussion:
Ray Washington mentioned in the Superintendent report the Lincoln transfer should be fine to go through with Lane College.
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11. LEGISLATIVE CONTACT REPORT
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11.A. NUMBER OF LEGISLATIVE CONTACTS MADE DURING THE MONTH OF MARCH
Speaker(s):
James Johnson, Board Chairman
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12. CONSENT AGENDA
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12.A. BOARD MEETING MINUTES JANUARY 9.2020
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12.B. SPECIAL CALLED MEETING MINUTES FEBRUARY 3, 2020
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12.C. FINANCIAL REPORTS
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12.D. HUMAN CAPITAL REPORTS
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12.E. FIELD TRIPS
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13. BOARD INFORMATION
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13.A. BOARD EXPENSES
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13.B. ANNUAL CALENDAR
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13.C. ACADEMIES
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14. ADJOURNMENT
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14.A. ADJOURN THE MEETING
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Morris Merriweather presented a letter of resignation to the Board Chairman and to the Board Secretary before the February 13, 2020 Board Meeting. At the end of the meeting James Johnson, Board Chairman, stated that Morris Merriweather has resigned after the effective tonight. The Board Secretary will email the resignation letter to the County Commission, Gary Deaton and Mayor Jimmy Harris. The County Commission will need to appoint someone to replace Morris Merriweather.
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