February 10, 2020 at 5:30 PM - Jackson-Madison County School Work Session

Discussion:  James Johnson called the meeting to order

Discussion:  Sue Trevor a retired teacher from Nashville spoke on the consideration of JMCSS selecting Ron Woodard as a Superintendent.   Eldridge Mann spoke on having a track for a system and that the students are running on the roads to practice.  Janis Carroll the JMCEA President spoke tonignt due to having Parent/Teacher Conferences on Thursday, February 13, 2020.  Mrs. Caroll had three points: the adopted calendar was reduced by one student day, PECCA team has been trained and read a letter from a first year Teacher.  Sheila Godwin spoke on how Teachers need to be treated and how she would like to be acknowledged, Ms. Godwin.  Lisa Ozier read a letter concerning enrollment of schools. Ms. Ozier mentioned she would like to have JCM programs to benefit students and changing the name of JCM.

Discussion:  Holly Kellar gave the financial reports to the Board and they have been able to review the reports on BOE Connect

Discussion:  Karen Bell reported on the financial reports from the County and the reports were attached to BOE Connect

Discussion:  The Architecture Firm for Madison and JCM was present to review with the Board designs of the school.  The JCM school will feel that you are in a new school with opening up windows for natural light and using the colors within the school.  Also, the Architecture Firm will bring in the history of JCM from past years.  The zones for JCM will come from SSHS, Liberty Tech and NSHS for high school and North Parkway Middle School for middle school.  The Madison school will have 3 floors and will use the same colors that the school has at present.  JCM and Madison will have some of the same materials as in shapes, flooring and lighting throughout the school.  Madison will not have a new auditorium but will be able to use University of U of M auditorium. 

Discussion:  Dale Thomas spoke with the Board concerning the Public/Private Partnership Agreement.  Mr. Thomas mentioned the Predevelopment Agreement was approved in May of 2019 to negotiate a Development Agreement effective as of Financial Closing.  The Parties to the Development Agreement are:  Healthy Community ("Developer"), Healthy Community Education Partners ("Owner"), and the Jackson-Madison County School System. 

Dale Thomas highlighted some important terms with the Development Agreement.  Under the Agreement, the Developer has an obligation to enter into a construction contract for Project Construction as set forth in the Construction Documents.  The Construction Documents consist of plans and specifications, construction drawings and orders that will be approved by Healthy Community Education Partners and JMCSS.  The Development budget is equal to the Construction Budget and the Development Fee.  The Development Budget for JCM will be $22,238,792.00 fixed price fir GMP and for Madison will be $13,779,541.00 fixed price for GMP.  In the Agreement there is a Guaranteed Date of July 1, 2021 of Substantial Completion (determined by the Architect stating that work is substantially complete in accordance with the Construction Documents such that the District can occupy or utilize for its intended purpose) but this date wold be extended by one day for each day after a March 1, 2020 Financial Closing.  The Developer agrees to enforce all Service Agreements, and District has the right to enforce the Service Agreements separately (such as construction contract, consulting and architect contracts).  The Developer will be obligated to provide monthly written progress reports to the Board.  Additionally, the District must be provided a notice of Change Orders and must approve any Change Orders.  It is the Developer's obligation to carry insurance including a builder's risk policy.  Each project has a development Fee and Construction Oversight Fee as outlined in the Agreement.  There will be a delay damage cost of $2,000.00 per day after the Guaranteed Date The Developer will have a Payment and Performance Bond at Financial Closing.  Mr. Thomas mentioned that the attorneys fro the City, County and CRA have seen the Development Agreement and afforded the opportunity to have input.  Before Financial Closing, The CRA, City and County will have to approve documents to which they ae a party. 

Ray Washington is making sure that the safety features will be at these schools that are needed and will have in the plans for approval from the Board.  There are some resolutions and agreements that the Board will receive throughout the week before the Board meeting on Thursday.  When the Board approves Ray Washington to further the discussion of a track and stadium, he will bring the cost to the Board.  Jim Campbell expressed concern that the County Commission and the City of Jackson will have full understanding of all costs for the projects.

Discussion:  Dale Thomas stated that he is close to having an agreement worked out with the University,  and he anticipated having a final agreement by the regular board meeting along with a resolution approving the Facility Use Agreement and Development Agreement. 

Discussion:  Dale Thomas stated that they are pulling this information at this time.

Discussion:  Dale Thomas mentioned that Lane College would like to purchase the property of Lincoln Elementary.  Mr. Thomas stated that the Board will need to approve giving the land to the City for Lane College to use and the City will need to agree for Lane to purchase the building.  Dr. Logan Hampton and his staff have been able to walk through the building with Ray Washington and are wanting the property.

Discussion:  TSBA is recommending the following six candidates for the next Jackson-Madison County School System; Dr. Versie Ray Hamlett, Dr. Marlon King, Dr. Jared Myracle, Dr. Roderick Richmond and Dr. Sharon Williams.  The six names were from a list of twenty-seven names submitted to TSBA for the JMCSS Superintendent Position. 

On Thursday, February 13, 2020 the Board will approve these recommended names from TSBA or may add names from the twenty-seven applicants.  The Board has decided on the interview dates being February 20 and February 21 since there were some Board members that would not be able to attend on February 19 as one of the original interview dates.  They will finalize other details concerning the interviews on February 13.

Names of all applicants; Dr. Versie Hamlett, Dr. Marlon King, Dr. Jared Myracle, Dr. Rodrick Richmond, Dr. Sharon Williams, Ron Woodard, Kelly Bell, Ann Bueche, Jeremiah Cavitt, Bernard Chandler, Dr. Bryan Chandler, Alexa Cunningham, Isa De Armas, Terry Hayes, Pete Howell, David Martin, Dr. June Murry, Tammie Patterson, Ronald Pirtle, Willis Smith, James Stroder, Michael Triplett, Barbarietta Turner-Pugh, Milton Walters, Celeta Watson, Alexis Wilson and Timothy Woodard.  

Discussion:  Ryan Kirkbride gave an update to a policy for over night trips for students in our system.  Policy 4.302 Field Trips/Excursions/Competitions must have Board approval and approval by Central Office before any students will be able to the event.  When a trip will need to be approved by the Board, the information will be attached to the Consent Agenda of the Board meeting.

Discussion:  Jared Myracle mentioned that there was a tour for SCORE from Nashville for the LOOP Program and  students are making a great salary in these positions.  The Commissioner sent letter in regards to starting the Work force development program and congratulating the system.

Discussion:  Dr. Tiffany Green mentioned that there are recommendations that have been filed this week for teaching positions to update the report that had been emailed to the Board. The Teacher Retention Committee met on Thursday, February 5 and has 11 members.  The recruitment discussion took place and career fairs will be attended by this committee for ideas to be used at the JMCSS career fair. 

Discussion:  The JMCSS Board and the County Financial Committee have approved the agreement and we are waiting on the approval from County Commission.

Discussion:  There are 4 Chaperones (two Board Members and two JMCSS employees) and 10 students (teo students from each high school) attending SCOPE on March 10, 2020.

Discussion:  Marcus Love Vice-Chairman will be conducting the meeting for the Education Foundation Committee. The purpose of this meeting will be to have members resign and to replace members for the committee to continue working.

Discussion:  Principals will be given information for nominations in March and the Board will select the Volunteer and student in April.  The Volunteer name and Student name will be submitted to TSBA for the awards.

Discussion:  The May meetings will stay on Monday, 4th for the Work Session, Tuesday, 5th for the Education Vision and Thursday, 7th for the Board meeting.

Discussion:  The Teacher of the Year Banquet will be on May 22, 2020 at the Star Center.

Discussion:  The Board was made aware that NSorth Side High School had changed their graduation date from Saturday, May 23 to Friday, May 22, 2020.

Discussion:  Janice Hampton brought concerns to the janitorial company SMS concerning employee's checks not being paid to them and materials in schools are not in bathrooms or being cleaned.  Representatives from SMS, Collins Onyando and Jimmy Johnson mentioned that there was a new payroll system being in place and that all employees have been paid.  The materials are in the schools or can be taken from a supply of materials housed in Jackson. 

Discussion:  Ray Washington presented to the Board a 3 year Capital Accomplishments report and a draft for the Capital Outlay for 2021- 2024.  Allen Powell keeps Ray Washington up to date of all projects and Holly Kellar will address the budget issues for each projects.

Discussion:  The Long Range Planning Committee would like the following information to be added for the Strategic Plan and the recommendation to have Ray Washington further discuss the stadium and track being built by JCM and Oman. The Board will approve these recommendations on Thursday, February 13, 2020.

Discussion:  Janice Hampton gave an update of the Policy Committee meeting and will ask the Board for approval of revisions and updating issue dates. 

Discussion:  Dr. Tiffany Green mentioned that the Teacher Retention Committee met and are working on ways to bring Teachers in to the system and to have them continue working in the system.

Discussion:  Ray Washington will be meeting with the Sherriff and SRO on Wednesday, February 12 to speak on more concerns and the MOU to be finalized.  Mr. Washington mentioned that there would be procedures in place on how the SRO will be used in the school and this will be throughout the system.  Jared Myracle mentioned that Liberty is using teachers to cover four block and other ways are being used.  Liberty has been able to publish a news letter to cover the positive things happening in the school.  Mr. Washington mentioned that an extra lock has been added to a lobby door for visitors not to be able to access to the hallway.  James Johnson mentioned that the system is acting on any concerns that the parents may have concerning safety for the schools.

Discussion:  Janice Hampton will get with Ray Washington concerning discipline in each school and discuss what is working in other school systems.

Discussion:  Ray Washington mentioned that the Governor is finding ways to pay teachers more per year and there are bills regarding school systems.  Behavior and mental health are being addressed but there are not enough professionals state wide to cover the schools.

Discussion:  8:36 pm