Public Meeting Minutes: January 17, 2019 at 5:30 PM - Board Meeting - Regular Session

I. Roll Call

II. **Approval of the Agenda

Action(s):

Motion Passed:

approval of the agenda as amended with the following amendment: Under Item X. Administrative Business Matters – Add X.D. Justin Witt, Director of Operations and Maintenance; X.D.1. New East Hamilton Middle School County Project # 18-07-01.01 Passed with a motion by Mrs. Tiffanie Robinson and a second by Mr. Tucker McClendon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

III. Executive Session - No

IV. Pledge to the Flag and Meditation - Dr. Shane Harwood, Principal of Signal Mountain Middle/High School

V. Exemplars Excellence

V.A. Recognition of Substitute Teachers with Perfect Attendance - Keith Fogleman, Chief Talent Officer and Angelia Askins, Director

Attachments: (1)

Substitute exemplars- Jan 17(2)

VI. Delegates

VI.A. Jeanette Omarkhail, HCEA

VII. Presentations

VII.A. Future Ready 2023 Monthly Update

VII.A.1. Great Teachers and Leaders - Keith Fogleman, Chief Talent Officer

Attachments: (1)

Board Memo - Future Ready 2023 update - Great Teachers and Leaders

VIII. **Approval of the Minutes of the December 13, 2018 Quarterly Session

Action(s):

Motion Passed:

approval of the minutes of the December 13, 2018 Quarterly Session Passed with a motion by Dr. Steve Highlander and a second by Mrs. Kathy Lennon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

DraftMin12.13.18

IX. **Approval of the Consent Agenda

Action(s):

Motion 1 Passed:

approval of the Consent Agenda with the following items being pulled: IX.C.2. Conference/Consultants - Solution Tree; IX.C.5.a. Federal Grants and Self-Funded Programs - School Level Improvement Grant; IX.C.6 FY 19 General Purpose Budget Mid-Year True Up Amendment Passed with a motion by Mrs. Karitsa Jones and a second by Mrs. Tiffanie Robinson.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

Motion 2 Passed:

approval of item IX.C.2. Conferences/Consultants - Solution Tree being added back to the agenda and approved Passed with a motion by Mrs. Karitsa Jones and a second by Mrs. Tiffanie Robinson.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: No
Dr. Joe Wingate: Yes

Motion 3 Passed:

approval of Item IX.C.5.a. Federal Grants and Self-Funded Programs - School Level Improvement Grant to be added back to the agenda and approved Passed with a motion by Mrs. Karitsa Jones and a second by Mrs. Kathy Lennon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

Motion 4 Passed:

approval of item IX.C.6. FY19 General Purpose Budget Mid-Year True Up Amendment to be added back to the agenda and approved Passed with a motion by Mrs. Tiffanie Robinson and a second by Mrs. Karitsa Jones.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: No
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

IX.A. Executive Committee Report

Attachments: (1)

Exec. Committee Rpt 1.17.19

IX.B. Chief Schools Officer - Dr. Justin Robertson

IX.B.1. Field Trips

IX.B.1.a. Dr. Larrie Reynolds and Dr. Robert Sharpe – Executive Directors (11)

Attachments: (1)

JanFT-Reynolds.Sharpe

IX.B.1.b. Dr. Neelie Parker and Dr. John Tharp, Executive Directors (6)

Attachments: (1)

JanFT-Parker.Tharp

IX.B.1.c. Garfield Adams, Director of Exceptional Education (2)

Attachments: (1)

JanFT-ExEd

IX.B.1.d. John Maynard, Director of College, Career, and Technical Education (2)

Attachments: (1)

JanFT-CTE

IX.C. Chief Financial Officer - Christie Jordan

IX.C.1. Bids/Contracts

Attachments: (1)

Jan.Bids.Contracts

IX.C.2. Conferences/Consultants

Attachments: (1)

Jan.Conferences

IX.C.3. Conferences

Attachments: (1)

ERH Ron Clark Academy Conference

IX.C.4. Financial Reports

Attachments: (1)

Jan.Mo.Fin.Rpt

IX.C.5. Budget Amendments

IX.C.5.a. Federal Grants and Self-Funded Programs

Attachments: (15)

IX.C.6. FY 19 General Purpose Budget Mid-Year True Up Amendment

Attachments: (1)

FY19Mid.Year.True.Up.Amend

X. Administrative Business Matters

X.A. Chief Financial Officer - Christie Jordan

X.A.1. **Recommendation to use Knox County Contract No. 17-781 for Procurement Card Services - Brent Goldberg, Chief Business Officer

Action(s):

Motion Passed:

approval of the recommendation to use Knox County Contract No. 17-781 foe Procurement Card Services Passed with a motion by Mrs. Tiffanie Robinson and a second by Dr. Steve Highlander.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (6)

X.B. Chief of Staff - Dr. Nakia Towns Edwards

X.B.1. **Request for New Grant-Funded Position - Dr. Marsha Drake, Chief Equity Officer; Keith Fogleman, Chief Talent Officer; Preston Gonter, Director of Federal Programs

Action(s):

Motion Passed:

approval of new grant-funded position (Truancy Officer/Social Worker to serve the following ATSI schools: Lakeside Academy, Tommy F. Brown Academy and Red Bank Middle School) Passed with a motion by Mrs. Tiffanie Robinson and a second by Mr. Joe Smith.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

New Position Request

X.B.2. Board Policies - First and Final Reading

Attachments: (1)

Memo for First and Final Reading January 2019

X.B.2.a. **Board Policy 2.800 - Expenditure of Funds

Action(s):

Motion Passed:

approval of Board Policy 2.800 - Expenditure of Funds Passed with a motion by Dr. Steve Highlander and a second by Mrs. Tiffanie Robinson.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (2)

X.B.2.b. **Board Policy 2.808 - Purchase Orders and Contracts

Action(s):

Motion Passed:

approval of Board Policy 2.808 - Purchase Orders and Contracts Passed with a motion by Dr. Steve Highlander and a second by Mrs. Kathy Lennon.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (2)

X.B.2.c. **Board Policy 6.701 - Student Solicitations/Fundraising Activities

Action(s):

Motion Passed:

approval of Board Policy 6.701 - Student Solicitations/Fundraising Activities Passed with a motion by Mrs. Kathy Lennon and a second by Mrs. Tiffanie Robinson.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: No
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (2)

X.C. Chief Operating Officer - Dr. Ken Bradshaw

X.C.1. **Agreement between City of Chattanooga and HCDE for use of space at the Southside Youth and Family Development Center to host the Howard High Transition Academy

Action(s):

Motion Passed:

approval of the agreement between the City of Chattanooga and HCDE for the use of space at the Southside Youth and Family Development Center to host the Howard High Transition Academy Passed with a motion by Mrs. Tiffanie Robinson and a second by Mr. Joe Smith.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

MOU City of Chatt and HCDE

X.D. Justin Witt, Director of Operations and Maintenance

X.D.1. ** New East Hamilton Middle School County Project #18-07-01.01

Action(s):

Motion Passed:

approval of the new East Hamilton Middle School County Project #18-07-01.01 Passed with a motion by Dr. Steve Highlander and a second by Mrs. Tiffanie Robinson.

Dr. Steve Highlander: Yes
Mrs. Jenny Hill: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mr. Tucker McClendon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes