Public Meeting Minutes: August 16, 2018 at 5:30 PM - Board Meeting - Regular Session

I. Roll Call

II. **Approval of the Agenda

Action(s):

Motion Passed:

approval of the agenda with the following amendments: Under Item VIII. Presentations Add: Research and Accountability – Shannon Moody Add Board Matters as Item XII. Renumbering all remaining items. Add A. Student Athletics Policy Passed with a motion by Mrs. Kathy Lennon and a second by Mrs. Tiffanie Robinson.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

III. Executive Session - No

IV. Pledge to the Flag and Meditation - Kristy Dillard, Principal of Spring Creek Elementary

V. Exemplars of Excellence

V.A. Junior ROTC Program Recognition (2018 Armed Forces Parade Marching Competition)

Attachments: (1)

JROTC Recognition

VI. Recognition of Board Members - Dr. Bryan Johnson

Attachments: (1)

Board Member Recognition

VII. Delegations

VII.A. Jeanette Omarkhail, HCEA

VIII. Presentations

VIII.A. Chief of Operations Presentation - Dr. Ken Bradshaw

Attachments: (1)

Chief of Operations Presentation-Final

VIII.B. Research and Accountability - Shannon Moody

Attachments: (1)

HCS Growth and Achievement Results 2017-18

IX. **Approval of the Minutes of the July 19, 2018 Regular Session

Action(s):

Motion Passed:

approval of the minutes of the July 19, 2018 Regular Session Passed with a motion by Mrs. Karitsa Jones and a second by Mr. Joe Galloway.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Draft Minutes 7.19.18

X. **Approval of the Consent Agenda

Action(s):

Motion 1 Passed:

approval of the Consent Agenda with the following items being pulled for discussion: Mrs. Robinson asked to pull: X.C.3b. - 21st Century Community Learning Centers (Year 1)- BUDGET FISCAL YEAR 2018-2019 Opportunity Zone Schools (Brainerd High, Dalewood Middle, Orchard Knob Middle, C Donaldson) Mr. Wingate asked to pull: X.C.1.2. Snow Hill Addition-Civil Package Bid File (18-55)Emergency Approval Passed with a motion by Mr. Joe Smith and a second by Mrs. Kathy Lennon.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

Motion 2 Passed:

item X.C.3b. - 21st Century Community Learning Centers added back to the agenda for approval Passed with a motion by Mrs. Tiffanie Robinson and a second by Mr. Joe Galloway.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

Motion 3 Passed:

item X.C.1.2. - Snow Hill Addition-Civil Package Bid File (18-55)Emergency Approval added back to the agenda for approval Passed with a motion by Dr. Joe Wingate and a second by Mr. Joe Galloway.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

X.A. Executive Committee Report

Attachments: (1)

ExComRpt.8.16.18

X.B. Chief Schools Officer - Dr. Justin Robertson

X.B.1. Field Trips

X.B.1.a. Dr. Neelie Parker, Dr. Larrie Reynolds, and Dr. Robert Sharpe – Executive Directors (4)

Attachments: (1)

FieldTrips

X.C. Business and Finance - Christie Jordan

X.C.1. Bids/Contracts

Attachments: (11)

X.C.1.a. Edmentum Literacy Support

Attachments: (1)

Edmentum - Reading Eggs

X.C.1.b. Request for approval of Contract between HCDE and STARS

Attachments: (1)

STARSContract

X.C.1.c. Rosetta Stone Language Learning Suite

Attachments: (1)

RosettaStoneRenewal

X.C.1.d. Contract Between On Point and Hamilton County Schools

Attachments: (1)

OnPoint - 21st Century Community Learning Centers

X.C.1.e. New Classrooms Innovation Partners, Inc.

Attachments: (1)

NewClassroomsInnovationPartners

X.C.2. Financial Reports

Attachments: (1)

Monthly Fin Rpt - Aug 2018

X.C.3. Budget Amendments

X.C.3.a. General Operating Amendments

Attachments: (1)

GP Amendments FY19

X.C.3.b. Federal Grants and Self-Funded Programs

Attachments: (5)

X.C.4. Grant Application Request

X.C.4.a. HCDE – Safe Schools Act Grant. (Funded by TDOE for $1,164,040. Contact- Karen Glenn.)

Attachments: (1)

SafeSchoolsGrant

X.C.5. General Operating Budget Appropriations

Attachments: (1)

GPBudgetAppropriations

X.D. Chief of Staff - Dr. Nakia Towns Edwards

X.D.1. Board Policies - First Readings

Attachments: (1)

Memo for First Reading - Board Policy Revisions for August 2018

X.D.1.a. • Board Policy 4.601 – Grading System. Updates policy to reflect percentage of TCAP in student grades for both 3-8 and high school at 15%. Sets district requirements for raw score returns to include TCAP results in student grades. (Public Chapter 817 – Permits districts to set percentage up to 25%.)

Attachments: (2)

X.D.1.b. • Board Policy 5.114 – Personnel Records. Updates policy to limit reference checks to knowledgeable, approved employees.

Attachments: (2)

X.D.1.c. Board Policy 6.309 – Zero Tolerance Offenses (Public Chapter 958 – Updates and clarifies language on assault towards any staff member.)

Attachments: (2)

XI. Administrative Business Matters

XI.A. Chief of Staff - Dr. Nakia Towns Edwards

XI.A.1. Board Policies - Second Reading

Attachments: (1)

Memo for Second Reading August 2018

XI.A.1.a. **Board Policy 5.1061 – Criminal Records Check (Public Chapter 1006 – Requires background checks for volunteers and contractors, as well as updates every five years.)

Action(s):

Motion Passed:

approval of the second reading of Board Policy 5.1061 – Criminal Records Check (Public Chapter 1006 – Requires background checks for volunteers and contractors, as well as updates every five years.) Passed with a motion by Mr. Joe Galloway and a second by Mrs. Kathy Lennon.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Board Policy 5.1061 Criminal Record Checks - Rev - 8-7-2018

XI.A.1.b. **Board Policy 5.502 – Harassment/Sexual Harassment and Discrimination (Public Chapter 938 – Prohibits non-disclosure agreements for sexual misconduct.)

Action(s):

Motion Passed:

approval of the second reading of Board Policy 5.502 - Harassment/Sexual Harassment and Discrimination (Public Chapter 938 – Prohibits non-disclosure agreements for sexual misconduct.) Passed with a motion by Mr. Joe Galloway and a second by Mrs. Tiffanie Robinson.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Board Policy 5.502 Harassment Sexual Harrassment and Discrimination - Re...

XI.A.1.c. **Board Policy 6.200 – Attendance (Public Chapter 958 – Requires LEA to adopt progressive truancy interventions.)

Action(s):

Motion Passed:

approval of the second reading of Board Policy 6.200 – Attendance (Public Chapter 958 – Requires LEA to adopt progressive truancy interventions.) Passed with a motion by Mr. David Testerman and a second by Mr. Joe Galloway.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Board Policy 6.200 Attendance - Rev 7-12-18

XI.A.1.d. **Board Policy 6.602 – Student Records Inspections and Correction Procedures (Public Chapter 557 – Requires policy guidance for transcript alterations.)

Action(s):

Motion Passed:

approval of the second reading of Board Policy 6.602 – Student Records Inspections and Correction Procedures (Public Chapter 557 – Requires policy guidance for transcript alterations.) Passed with a motion by Mr. Joe Galloway and a second by Mr. David Testerman.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Board Policy 6.602 Student Records Inspection and Correction Procedure - Rev 7-12-18

XII. Student Athletics - Policy

Attachments: (1)

Student Athletics

XIII. Information Only

XIII.A. Legal Services Report

Attachments: (1)

LEGAL SERVICES SUMMARY August 16, 2018

XIV. Events/Announcements

Attachments: (1)

Events-Announcements 8.16.18

August 16, 2018 at 5:30 PM - Board Meeting - Regular Session

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