April 9, 2024 at 4:00 PM - Board of Education Regular Meeting/Budget Work Session
| Regular Board | |
| Attendance Taken on 4/9/2024 at 3:50 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Absent |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Present |
| Present: 6, Absent: 1 | |
| Regular Board | |
| Attendance Taken on 4/9/2024 at 4:03 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Absent |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Absent |
| Present: 5, Absent: 2 | |
| Regular Board | |
| Attendance Taken on 4/9/2024 at 6:10 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Absent |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Present |
| Present: 6, Absent: 1 | |
| Minutes | |
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I. CALL TO ORDER
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
Discussion:
In attendance: Dr. Trey Duke, Maria Johnson, Kim Fischer, Beth Prater, April Zavisa, Andy Taylor, Ken Rocha, Don Bartch, Sheri Arnette, Lisa Trail, Angela Fairchild, Sandy Scheele, Autumn DePriest, Amanda Adams, Tyra Murray, Daniel Owens, Cynthia Hopkins, Ynetia Campbell, Jenny Ortiz, and Brandie Garland
Assistant City Attorney Lauren Bush and City Liaison Bill Shacklett David Settles came in at 5:10 |
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I.A. Pledge of Allegiance
Agenda Item Type:
Procedural Item
Rationale:
The Pledge of Allegiance will be led by Board Member Amanda Moore.
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II. APPROVAL OF AGENDA
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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III. PUBLIC COMMENT
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
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IV. CONSENT ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. Approval of 3-12 Board Minutes
Agenda Item Type:
Consent Item
Attachments:
()
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IV.B. Approval of School Fees
Agenda Item Type:
Consent Item
Attachments:
()
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V. ACTION ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
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V.A. Approval of Contract-Discovery School Flooring
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.B. Approval of Contract-CO Flooring
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dodd-just the hallways?
downstairs hallway and upstairs and back to technology, the MPR and Instruction
Attachments:
()
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V.C. Approval of Contract-Thrash Construction Services (Ceiling at Hobgood)
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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VI. REPORTS AND INFORMATION
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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VII. Budget Work Session
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
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VII.A. Feedback and Priorities from Stakeholders
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke shared a PowerPoint presentation and asked the Board for feedback.
Dr. Duke shared the feedback that he received from all stakeholders and showed how it ranked. Amanda Moore asked how parent feedback was obtained. She asked how many parents were asked to participate and where that was done and at what schools. Lisa Trail told Ms. Moore that she announced it at the Music Festival and African American Night. Ms. Moore asked if it went out through DoJo to all parents, and Ms. Trail said that it did not. Ms. Moore and Mr. Richardson agreed that they would like to see it go out to all parents. Dr. Duke said that he would send the link out this week. |
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VII.B. Revenue Projections
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke said that he is optimistic that the county won't move pennies this year, and that interest is much more than what we've seen in the past on our fund balance. He added that Mr. Owens, Finance Director, is working to make sure that we are earning the most that we can.
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VII.C. Enrollment Projections
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
There was much discussion of growth and the possibility of purchasing portables if needed. Board members were concerned about safety regarding portables.
Dr. Duke explained that he hoped not to have to use portables, but he wanted to inform the Board just in case the need arose. Wes Ballard asked that Dr. Duke provide information to the Board regarding all costs associated with the purchase of portables. Dr. Duke said that Don Bartch and Andy Taylor would work on that memo and get that information to the Board, but probably not by the April 16th meeting. The Board also asked for the current capacity report. Dr. Duke said that he would get that to them. |
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VII.D. Proposed New Positions/Position Changes
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
There was discussion regarding calm coaches and behavior. Mr. Ballard felt that we need to make parents aware of the behavior problem in schools.
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VII.E. Salary Adjustments
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
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VII.E.i. Cost of Living
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke asked the Board for feedback around salary increases, proposed positions, and fund balance.
David Settles asked about renovations at central office. He said that he would like to see a wish list of projects that were needed to update central office. Dr. Duke explained that there will be new flooring installed at central office over the next few months and he is also looking at the replacement of the HVAC unit in the future. Dr. Duke said that he will get that list to the Board at the next budget meeting on April 16. The Board was in agreement that they felt comfortable with the proposed budget. Ms. Moore said that she felt that we have a comfortable fund balance and did not have a problem dipping into it to provide what we need in the district. She did not feel that things needed to be cut. The Board agreed. Mr. Campbell did say that he didn't see a problem with what was presented, but we have to remember that what we add this year will have to continue to be funded in future budgets. Mr. Campbell asked if we have a percentage of what was tied to ESSER from the past budgets. Dr. Duke will work on getting that information. |
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VII.E.ii. Specific Positions
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
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VII.E.iii. Differentiated Pay Plan
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
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VII.E.iv. Substitutes Pay
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
There was discussion regarding having permanent subs in the buildings next year. Dr. Duke explained that process to the Board.
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VII.F. 2023-2024 ESP Budget
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Cynthia Hopkins, ESP Coordinator, shared a PowerPoint with the Board explaining the Extended School Program's budget. She explained that they have a fund balance of 5.7 million dollars. Dr. Duke said that Ms. Hopkins has done a great job of maximizing this program. She plans to work on increasing ESP attendance at the larger schools and making sure that they are lessening the wait list at all schools.
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VIII. OTHER BUSINESS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
Discussion:
Mr. Ballard mentioned that he had been talking with Dr. Duke and Mrs. Bush regarding a raise for Board members. He said that it looked like it would have to go before the city council twice since it would require a city ordinance change. He told the Board that they could either go this route, or get a phone stipend, or possible insurance benefit. He asked the Board if they wanted him to pursue this. He said that he was looking into raising the salary from $300/month to $400/month. His reasoning behind this push was that there seemed to be no candidates willing to step forward to be board members. This process has to be completed 45 days before an election. The Board was in agreement on a flat $400/month, and Mr. Settles also requested information on an insurance benefit. Dr. Duke said that his team would work with city staff on this project.
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IX. ADJOURNMENT
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The meeting adjourned at 7:29 p.m.
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