January 9, 2024 at 6:00 PM - Board of Education Regular Meeting
| Regular Board | |
| Attendance Taken on 1/9/2024 at 5:56 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Present |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Absent |
| Present: 6, Absent: 1 | |
| Regular Board | |
| Attendance Taken on 1/9/2024 at 6:27 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Present |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Present |
| Present: 7, Absent: 0 | |
| Minutes | |
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I. CALL TO ORDER
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
Discussion:
In attendance: Dr. Trey Duke, Lisa Trail, Don Bartch, Andy Taylor, Sandy Scheele, Beth Prater, Daniel Owens, Sheri Arnette, Angela Fairchild, Ken Rocha, Jenny Ortiz, M'Lisa Miffleton, Ynetia Campbell, Caitlin Ballard, Maria Johnson and Shea Payne
Assistant City Attorney Lauren Bush and City Liaison Bill Shacklett David Settles 6:27 p.m. |
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I.A. Pledge of Allegiance
Agenda Item Type:
Procedural Item
Rationale:
The Pledge of Allegiance will be led by William Knox Wright, a first grade student, along with his brother John David Wright, a second grade student both at Overall Creek Elementary and Maci Miffleton, a fifth grade student at Northfield Elementary.
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I.B. Moment of Silence
Agenda Item Type:
Procedural Item
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II. APPROVAL OF AGENDA
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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III. COMMUNICATIONS
Speaker(s):
Mrs. Lisa Trail
Agenda Item Type:
Information Item
Rationale:
Discovery Schools’ final parent night is this Thursday, January 11 at 6 p.m. Applications are due at the end of January.
The City Schools Foundation will be distributing $35,000 in parity grants this month. And, the Foundation is happy to announce that the honorees for Excellence in Education will be Andy and Cherry Womack. Mark your calendar for April 26. Candle Wishes have partnered with MCS to provide birthday assistance for 75 MCS families. Candle Wishes provides a free birthday celebration and gifts for children in need. Congratulations to Cason Lane’s Dr. St. John and Dr. Hoens for winning the Agriculture in the Classroom Outstanding Teacher Awards. In addition to the accolades, Farm Bureau will be sending them to the National Ag in the Classroom conference in Utah this summer. Thanks to the Farm Bureau for their continued support of Ag in the Classroom. Cason Lane PreK would like to thank Chuy's and manager, Sam Duncan, for their donation or items for our housekeeping centers! The John Pittard Family would like to thank Tennessee Titan Jeffery Simmon and the Give Em A Reason Foundation for donating new shoes to our students. Spending time meeting, taking pictures, and signing autographs. Additionally, thank you to MUKA, Yolanda Gray Ruffin, Realtor, Destiny Center, Liberty Station, and Hwy231 South Church of Christ Shoes 4 All for food, games, and other donations. Additionally, Highway 231 South Church of Christ for provided breakfast and snacks to the JPE faculty. Thank you to Kim Wilson & Friends, Murfreesboro Fire Rescue Department, and 1st Presbyterian Church for their food donations and food drives to support the Backpack Program. Overall Creek will be hosting the Storybook Breakfast benefitting the Imagination Library on Saturday, Feb. 3. Safety Week is scheduled for the week of January 22. All schools in collaboration with the Murfreesboro Police and Fire Departments will be conducting safety drills. Thank you to the many faith-based organizations, individuals and businesses who adopted families for the holidays. Some of these organizations are listed below on your agenda. North Boulevard Church of Christ Kingwood Church of Christ Turner Construction Jarrett Construction N&S Waterproofing First United Methodist Church Dr. Susan Allison with Smile Creations Murfreesboro Alumni Chapter of Kappa Alpha Psi Fraternity The Butler Family The Ferguson Family John Pittard teachers and staff Triple D Enterprises Natalin Hammond Michelle Austin Delta Sigma Theta Kingwood Church of Christ Birkey Family Alison Payne Deborah Newman Charity Evans- Woodmen Life Donna Brown Turner Construction |
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III.A. Introduction of Mr. Daniel Owens
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
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III.B. The Best of MCS-Mr. Geary Fults
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Procedural Item
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III.C. Spotlight on Education-Discovery School Beta Club
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Procedural Item
Attachments:
()
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III.D. Public Comment
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
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III.E. Audit Overview by Mr. Jimmy Jobe with Jobe Hastings Audit Firm
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Mr. Jimmy Jobe with Jobe Hastings presented his findings on the recent district audit. He said that he had no findings to report and this was a clean, unmodified opinion of the Jobe Hastings Audit Firm.
Dr. Duke said that he wanted to thank Jobe Hastings and Molly, the auditor, who spent a lot of time in our office completing this audit. He said that she was great to work, and he was very pleased with the report. Chair Campbell also thanked Mr. Jobe for the report. |
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IV. CONSENT ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. Approval of 12-12-23 Board Minutes
Agenda Item Type:
Consent Item
Attachments:
()
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IV.B. Minor Change to Board Policy
Agenda Item Type:
Consent Item
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IV.B.i. Board Memo-Consent Agenda Policy Changes
Agenda Item Type:
Consent Item
Attachments:
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IV.B.ii. Approval of Board Policy 2.100 Fiscal Management Goals
Agenda Item Type:
Consent Item
Attachments:
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IV.B.iii. Approval of Board Policy 2.200 Annual Operating Budget
Agenda Item Type:
Consent Item
Attachments:
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IV.B.iv. Approval of Board Policy 2.400 Revenues
Agenda Item Type:
Consent Item
Attachments:
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IV.B.v. Approval of Board Policy 2.402 Investment Earnings
Agenda Item Type:
Consent Item
Attachments:
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IV.B.vi. Approval of Board Policy 2.500 Deposit of Funds
Agenda Item Type:
Consent Item
Attachments:
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IV.B.vii. Approval of Board Policy 2.600 Bonded Employees
Agenda Item Type:
Consent Item
Attachments:
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IV.B.viii. Approval of Board Policy 2.700 Accounting System
Agenda Item Type:
Consent Item
Attachments:
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IV.B.ix. Approval of Board Policy 2.701 Financial Reports and Records
Agenda Item Type:
Consent Item
Attachments:
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IV.B.x. Approval of Board Policy 2.702 Inventories
Agenda Item Type:
Consent Item
Attachments:
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IV.B.xi. Approval of Board Policy 2.800 Expenditure of Funds
Agenda Item Type:
Consent Item
Attachments:
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IV.B.xii. Approval of Board Policy 2.808 Purchase Orders and Contracts
Agenda Item Type:
Consent Item
Attachments:
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IV.B.xiii. Approval of Board Policy 2.809 Vendor Relations
Agenda Item Type:
Consent Item
Attachments:
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IV.B.xiv. Approval of Board Policy 2.900 Student Activity Funds Management
Agenda Item Type:
Consent Item
Attachments:
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IV.C. Second Reading of Board Policies
Agenda Item Type:
Consent Item
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IV.C.i. Approval of Board Policy 2.802 Payroll Procedures on Second Reading
Agenda Item Type:
Consent Item
Attachments:
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V. ACTION ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
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V.A. Approval of Board Policy 2.703 Audits on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.B. Approval of Board Policy 2.8001 Energy Management and Conservation on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.C. Approval of Board Policy 2.801 Credit Cards and Credit Lines on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.D. Approval of Board Policy 4.205 Magnet Schools on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Ms. Barbara Long asked if we have a sibling policy.
Dr. Bullard explained that we have an Administrative Directive that covers siblings and in that Administrative Directive, it covers siblings of currently enrolled students who can perform at the academic band and ranks them by order within that band.
Attachments:
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V.E. Approval of Board Policy 6.702 Fundraising Activities on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Attachments:
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V.F. Approval of Budget Amendment-FY24 GPS TISA Growth Stipend
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.G. Approval of Budget Amendment-FY24 GPS Transfer-Safety Project
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.H. Approval of Budget Amendment-ESP Fund Balance
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.I. Approval of Contract-MNE Playground Contract
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board questioned the timeline of the MNE playgroud.
Mr. Bartch told the Board that once the contract is signed, the process would begin four to six weeks once the contract is signed, and then it will take eighty one days to complete, so mid-May or mid-June. Once the new one is completed, they will tear down the old one and use parts across the district. He also explained that the new playground will be on the hill in the back of the school, which would be much safer. Chair Campbell said that he was also concerned with the primary playground and asked if anyone had looked into fencing around the back side of that playground. Dr. Duke said that had not been discussed, but he and Mr. Bartch will get with Mr. Willeford on that issue.
Attachments:
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V.J. Approval of Contract-GHA Technologies
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.K. Approval of Contract-J & B Professional Services Agreement for Reeves Rogers Addition
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Ms. Long asked when this addition will begin. Mr. Bartch said that he hopes to break ground in early August, but may possibly be able to begin a month earlier. He said that it will take one calendar year to build. There were some concerns about operating school during construction, but Mr. Bartch assured the Board that he had a plan in place. He said that he began meetings regarding this construction about a month ago. He explained that the buzz in system would be moved to the left of the cafeteria. He said that buses, car riders, and ESP would be in different locations, but he anticipated no problems in operating during the school year.
Attachments:
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V.L. Approval of Contract-Cooperative Agreement for School Specialty
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.M. Approval of Stipends to Ensure Qualified Case Managers
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.N. Approval of the ESA Resolution
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Attachments:
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V.O. Approval of Revenue and Expenditure Report
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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VI. REPORTS AND INFORMATION
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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VI.A. Enrollment (PTR) Report
Speaker(s):
Mr. Ken Rocha
Agenda Item Type:
Information Item
Attachments:
()
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VI.B. School Nutrition Update
Speaker(s):
Ms. Sandy Scheele
Agenda Item Type:
Information Item
Discussion:
Ms.Scheele told the Board that we are now allowed to offer no cost meals to all students across the district (breakfast and lunch).
Ms. Long asked if this includes staff, but it does not. |
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VI.C. Director's Update
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke announced that Ms. Maria Johnson has been selected to be on the Tennessee Department of Education's Preparation ... (TREY, I COULD NOT HEAR YOU FOR DAVID SETTLES-I LISTENED SEVERAL TIMES. SO please help. This group will provide feedback to the department to ensure that every teacher that enters the classroom is well prepared to do so.
Dr. Duke said that the next meeting will be at central office on January 27 and will be an all-day board retreat. |
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VII. OTHER BUSINESS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
Discussion:
Chair Campbell wanted to remind everyone that the Hall of Fame ceremony will held February 6 at John Pittard with several wonderful inductees. He invited everyone to attend.
He stated that the 2023-24 inductees include Ms. Sandra Parks, Mabel Pittard, Ernest Victory, and Mr. Judy Beasley Whitehead. Dr. Duke thanked the committee. |
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VIII. ADJOURNMENT
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Discussion:
Ms. Bush reminded all board members to file the SS8005 form the state by January 31. She said that it can be completed electronically.
The meeting adjourned at 7:06 p.m. |
