Public Meeting Minutes: August 22, 2023 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

Discussion: The role reflects that all board members are in attendance.

2. Pledge to the Flag/Moment of Silence

3. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

No citizens comments.

4. Approval of Agenda

Attachments: (1)

08-22-23 BOE Agenda

8/15/2023 at 3:43 PM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the Agenda Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

5. Reports

5.A. Chairman's Report

Discussion:

Boy Scout Leader and Troop present at the meeting were welcomed by the Chairman.
At the request of two board members, the Superintendents Evaluation has been re-tubulated with a new score of 2.99. A new copy will be pushed out to all Board Members.
Superintendent Mayo will be representing ACS at the following national organizations:
- National Association of School Superintendents finalist for Superintendent of the Year.
- Invited (invitation only) to attend the 2023 National Superintendent's Forum in San Antonio, TX and will serve on the Superintendent's Advisory Panel
The Partisan Elections opposition letter will be forwarded to the Republican and Democratic Parties.
Welcome to Ms. Debra Thomas, Lakeland School Board, who is working on TSBA Level 4.
Congratulations to Mr. Benjamin for being selected as the candidate choice by the selection committee for the position of TSBA Delta District Director. The vote will be held at the Fall District meeting on September 18th.

5.B. Superintendent's Report

Discussion: Superintenent Mayo:

School Year Launch
- Smooth transition into the school year.
- Executive staff worked hard to provide the necessary resources in order to open schools.
- School board investment provided a 3% raise, a step increase, Legacy Grant, etc.
- Huge shout out to the Accountability department for doing it again.........Gary Brooks was an incredible asset to our school year kick off and set the tone for what's to come!
Enrollment/Projections Update
- Current enrollment - 4,459 students
- 90% of projected enrollment
- Non-resident - 680 district wide (124 new students)
- Analyzed the need to fill retired or resigned positions.
Prospective Administrators Academy
- Begins close to fall break.
- Lots of interest from people who want to be future leaders in our district.
The Arlington 5k
- Saturday, September 9th
- ACS is a Gold Sponsor of this event.
Superintendent's Leadership Roundtable
- The first meeting will be held September 21st.
- The group represents both classified and certified personnel.
- Members go through different planning processes the district utilizes to gain insight on how decisions are made at the district office.
- Members also serve on the calendar committee.
Fine Arts Renovation
- Thanks to Mr. Ruff, the project is going smoothly.
- Architect, Micheal Winter, has been named partner with the firm that we are using for the FIne Arts Renovation.
Legacy Grants
- The first Legacy Grants recipients will be announced in a week or so.
- Legacy Grants help our students and faculty advance in ways that haven't been possible in the past.
Board Appreciation
- Thank you to Mrs. Hawkins for encouraging her staff to show more appreciation for school board business.

Communications:

ACS's 10-Year Celebration Events:
- ACS is teaming up with the Student Council for a Homecoming Carnival which will be September 24 at 3:00 p.m. at AHS football stadium.
- The 2nd Annual Track or Treat Movie Night will be held on Saturday, October 28th at 5:45 p.m.

Operations:

Central Office
- Received the permit for CO elevator.
AMS
- Parking lot has been completed.
AHS
- Track
- Baseball bleachers have been completed and include 2 seats per board member.
- Fine Arts
  - Concrete slab should be completed by Thursday.
  - 50% of the block for the new band room has been completed.
  - The auditorium has been released for use until the rest of the materials for the peridium come in and should be completed over Christmas break.
- Currently working on final quotes for concrete at all properties.

Dr. Allison Clark: Human Resources

Substitutes
- August fill rate - 95%
- Open positions
  - Classified: 3 full-time and 1 part-time
  - Certified:
    - AMS: 1 classroom teacher
    - DES: 1 school counselor

Mr. Todd Goforth: Academics

Thank you all teachers in attendance tonight.
3rd Grade Literacy Law Update
- 69 students were not proficient on the 2023 3rd Grade ELA TCAP.
- Currently, we have 6 students who will be participating in the full year of 4th grade ELA Tutoring as their promotion pathway.
2023-2024 3rd Grade Literacy Law Tour
- Notification to all 3rd grade families on Enrollment Verification Night.
- Curriculum Night will include a 3rd grade presentation for families.
New Math Textbooks for K-12
Device Rollout
- 1st - 12th have been distributed.
- Kindergarten distribution begins tomorrow.
Canvas Learning Management System Rollout
- Canvas replaced Schoology.
- Handles all aspects of the learning process through technology and helps our students transition to colleges and universities.
- Rollout for teachers/students happened on day 1 of school.
- Parent rollout begins next week.
eCollect
- Beginning the process of Classroom Library Scanning.
- Teachers are required to inventory classroom library books, student books, etc.
- Substitutes to do initial scans, classroom teachers will scan new selections added to classroom libraries.

5.C. Financial Reports

Attachments: (3)

INTERLOCAL FS MAY 2023

8/9/2023 at 11:06 AM
INTERLOCAL FS JUN 2023

8/10/2023 at 2:31 PM
August Budget Report

8/14/2023 at 8:10 AM

Discussion:

Financial reports accepted by Board Members.

5.D. TLR Report

Attachments: (1)

TLR Addendum 08-22-23

9/11/2023 at 1:01 PM

Discussion:

Legislative updates provided to the Board.
Chairman Viox noted that the General Counsel drafted a letter to the Shelby County Republican and Democratic Parties opposing partisan elections. All ACS Board Members have signed the letter stating that we do not want school board elections to be part of partisan elections.

6. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Motion to approve the Consent Agenda Passed with a motion by Mr. Scott Benjamin and a second by Mrs. Kay Williams

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6.A. Approval of Minutes from June 27, 2023

6.B. Policy 1.704 Charter Schools

6.C. Policy 3.219 Use of Unmanned Aircraft Systems (Drones)

6.D. Policy 4.603 Grades K-8 Promotion and Retention

6.E. Policy 6.200 Attendance

6.F. Policy 6.202 Home Schools

6.G. Policy 6.205 Student Assignments

6.H. Resolution 2023-16 of the Arlington Community Schools Board of Education Amending the 2023-2024 Schools Budget

Attachments: (1)

Resolution 16-2023 - Budget Amendment within categories - AUGUST 2023

8/10/2023 at 11:52 AM

6.I. Resolution 2023-17 of the Arlington Community Schools Board of Education to Approve Revised 2023-2024 School Field Trips

7. Business/Recommended Action Items

7.A. Recommendation to Approve iPad Refresh for Elementary and Middle School Teachers in the amount of $163,748.50

Attachments: (1)

2111292297

7/24/2023 at 10:25 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve iPad Refresh for Elementary and Middle School Teachers in the amount of $163,748.50 Passed with a motion by Mrs. Kay Williams and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7.B. Recommendation to Approve Contract with Musco Sports Lighting, LLC in the amount of One Million, One Hundred, Sixty-Five, Thousand, Nine Hundred Dollars ($1,165,900.00) for Arlington Community Schools Board of Education's Multiple Field Relighting Project

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Recommendation to Approve Contract with Musco Sports Lighting, LLC in the amount of One Million, One Hundred, Sixty-Five, Thousand, Nine Hundred Dollars ($1,165,900.00) for Arlington Community Schools Board of Education's Multiple Field Relighting Project Passed with a motion by Mr. Jonathan Dunn and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8. Adjourn

Action(s):

Motion Passed:

Motion Passed: Motion to adjourn Passed with a motion by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Boy Scout Troop Leader addressed the Board with the request to add Scout Honor Cords at graduation.

August 22, 2023 at 5:30 PM - Regular Board Meeting

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