Public Meeting Minutes: August 23, 2022 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag

3. Moment of Silence

4. Presentations

Discussion:

Recognition of Mr. Hugh Lamar and his contributions to the ACS Board of Education
Aldermen Jeremy Biggs and Russell Wiseman and Vice-Mayor Harry McKee voiced their appreciation and respect for Mr. Lamar's work in the community.

5. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

No Citizens Comments

6. Approval of Agenda

Attachments: (1)

08-23-22 BOE Agenda

8/22/2022 at 2:38 PM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Ms. Lyle Conley and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7. Reports

7.A. Chairman's Report

Discussion:

TSBA Awards entries from ACS were not selected.
Thankful for Superintendent, Executive Staff, School Administrators and Faculty/Staff for their hard work that led to a smooth and successful school opening.
Welcome guest attending meeting:
- Bartlett Board of Education: Shirley Jackson and Erin Berry
- Town of Arlington: Aldermen Jeremy Biggs and Russell Wiseman and Vice-Mayor Harry McKee

7.B. Superintendent's Report

Discussion: Superintendent, Jeff Mayo

School Year Launch
- Smooth and successful start
- Special thank you to Executive Staff and their departments for providing principals with necessary resources and plans to open school.
- Special thank you to Rochelle Douglas and her team for an awesome district wide in-service.
Enrollment/Projections Review
- Day 11: 98% projected enrollment (usually 100% by this time)
- Commitment was made to AHS teachers to not cut positions with the Lakeland High opening. So with that commitment and a new funding formula we will look closely for ways to limit costs for overall budget process.
- Non-Resident Students
  - 712 district wide (126 new)
  - 324 applied
COVID Update
- Reported: 56 students and 13 employees
- Protocols developed prior to school opening.
- Kudos to Ms. Viox for developing the plan that perfectly aligned with the CDC once they released guidance.
Arlington 5K
- September 10th
- ACS is a Gold Sponsor
- Central Office will have a team participating.
Superintendent's Leadership Roundtable (SLR)
- Represents both certified and classified employees in each school
- Gain insight for school level employees on different planning processes and how decisions are made at the district office
- SLR members also serve as instructional calendar committee
- Employee voice for any concerns/suggestions to streamline things if possible
Fine Arts Renovation
- Working with Town of Arlington to expedite Review Process (add on/retrofitting to existing facility)
- Estimates will determine to move forward or scale back
- Plans coming soon
- BOE will have to approve moving forward
- Currently, at $7 million without add-on's (security vestibule and auditorium facelift)

Human Resources - Dr. Clark:

Substitutes:
- Current 88 (last year 71)
- 98% fill rate
Open Positions:
- 1 Sped Assistant classified position (DES)
- 2 3-hour café monitors positions (DES)

Accountability - Ms. Douglas:

Accountability, Ms. Rochelle Douglas
Registration
- 200+ meetings with Shared Residence families
- Processed 320 non-resident applications
- Continually monitor, assess and adjust for best practices
Data Releases
- Achievement & TVAAS
  - All grades 3-7 Top 10 for Achievement
  - 8th grade - Top 10 in ELA and SS Achievement
  - 5 of 7 EOC subjects in Top 10 Achievement
  - High performance impact VA calculation
- District Determinations and School Letter Grades pending: late September/early October
- Teacher Level of Effectiveness: Calculated after September 9th
- State Report Card: late September/early October
ESSER Updates
- ESSER 1.0: Spend by September 30, 2022 - successfully spent funds
- ESSER 2.0: Spend by September 30, 2023
- ESSER 3.0: Spend by September 30, 2024
- Itemized list that funds can be used on
- Itemized list of high-cost items funds

Operations - Tim Ruff:

AHS:
- AC completed, will continue to replace units as needed
- Parking lot (front/student) paved and striped
- Looking into additional items for Baseball bleachers
AMS:
- STEM lab project has begun
- Outdoor classroom begins soon
- Mr. Hill will document progress
Central Office
- Arches refinished
- Elevator
  - Ordered but still 3 to 4 months out
  - Preliminary work on elevator project will begin prior to installment

7.C. Financial Report

7.C.1. Monthly Financial Report

Attachments: (1)

Monthly Report for Board - May

8/11/2022 at 9:56 AM

Discussion:

Monthly Financial Report accepted by the Board.

7.C.2. Inter Local Health Trust Report

Attachments: (2)

INTERLOCAL FS MAY 2022

7/27/2022 at 10:57 AM
INTERLOCAL FS JUN 2022

8/9/2022 at 11:36 AM

Discussion:

Inter Local Health Trust Report accepted by the Board.

7.D. TLN Report

Discussion:

No report.

8. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the consent agenda as presented Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.A. Approval of Minutes from June 28, 2022

8.B. Policy 4.211 Credit Recovery

8.C. Policy 4.600 Grading Systems

8.D. Policy 4.603 Grades K-8 Promotion and Retention

8.E. Policy 5.101 Temporary COVID-19 Leave - RESCINDED

8.F. Policy 5.106 Application and Employment

8.G. Policy 5.200 Separation Practices for Tenured Teachers

8.H. Policy 5.201 Suspensions, Dismissals, Resignations, Non-Renewals or Retirements of Non-Tenured Teachers

8.I. Policy 6.318 Admission of Suspended or Expelled Students

8.J. Policy 6.406 Student Wellness

9. Miscellaneous Budget Items

9.A. Resolution 2022-17 of the Arlington Community Schools Board of Education Amending the 2022-2023 Schools Budget

Attachments: (1)

Resolution 17-2022 - Budget Amendment within categories - August 2022

8/21/2022 at 10:49 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve Passed with a motion by Ms. Lyle Conley and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10. Business/Recommended Action Items

10.A. Resolution 2022-18 of the Arlington Community Schools Board of Education to Approve Updates to the 2022-2023 School Fees Schedule

Attachments: (1)

Resolution 2022-18 - with attached school fees schedule - AUGUST 2022

8/12/2022 at 2:17 PM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Resolution 2022-18 of the Arlington Community Schools Board of Education to Approve Updates to the 2022-2023 School Fees Schedule Passed with a motion by Dr. Dale Viox and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10.B. Resolution 2022-19 of the Arlington Community Schools Board of Education to Approve Initial 2022-23 School Field Trips

Attachments: (1)

Resolution 19 -2022 - Field Trips - per Todd Goforth - August 2022 Board Meeting

8/22/2022 at 9:02 AM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Resolution 2022-19 of the Arlington Community Schools Board of Education to Approve Initial 2022-23 School Field Trips Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10.C. Recommendation to Approve Teacher Laptop Refresh in the amount if $581,138.00

Attachments: (1)

07192022

7/19/2022 at 9:34 AM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Teacher Laptop Refresh in the amount if $581,138.00 Passed with a motion by Hugh Lamar and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10.D. Approval of Updated ESSER Spending: Grant Planning Board Approval - School Year 2022-2023

Attachments: (1)

ESSER2.0andESSER3.0FY23PlanningBoardApproval 8.3.22

8/12/2022 at 11:07 AM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Updated ESSER Spending: Grant Planning Board Approval - School Year 2022-2023 Passed with a motion by Ms. Lyle Conley and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

11. Adjournment

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Mr. Scott Benjamin and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

August 23, 2022 at 5:30 PM - Regular Board Meeting

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