Public Meeting Minutes: June 28, 2022 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag

3. Moment of Silence

4. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

No Citizens Comments

5. Approval of Agenda

Attachments: (1)

06-28-22 SB BOE Agenda

6/21/2022 at 10:48 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Mr. Scott Benjamin and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6. Reports

6.A. Chairman's Report

Discussion:

No report.

6.B. Superintendent's Report

Discussion: Superintendent Mayo:

Communication to Board - pertinent information shared over the past few weeks
Summer Camps/Summer School
- Shout out to Central Office teams who developed and led summer camps and summer school opportunities for students
- Both come to an end this week
In-service Schedule:
- Ms. Douglas' team are in the process of finalizing the schedule and plans
- Draft provided to board members

Human Resources, Dr. Clark:

Certificated and Classified Hires:
- FY 21-22: number of hires (prior to start of school) - 33
- FY 22-23: number of hires (to date) - 30

Operations, Mr. Ruff:

Summer Project Update
- AHS - HVAC installation ongoing
- AMS - Stem Lab Renovations
- AMS - Outdoor Classroom begins July 1, 2022
- AHS - Plans for Fine Arts in August

Communications, Mr. Hill:

Website
- Redesigned
- Simplify site - more user-friendly
- Modern features
- Disability feature - Blind/Deaf accessibility
- Site launched last week
Mr. Mayo
- Special thanks to Mr. Hill and all tech facilitators for countless hours spent on this project

General Counsel, Ms. Speakman and Academics, Mr. Goforth:

3rd Grade Retention Law summary
Age Appropriate Materials Act of 2022 summary

6.C. Financial Report

6.C.1. Monthly Financial Report

Attachments: (1)

Monthly Report for Board - April

6/14/2022 at 9:50 AM

Discussion:

Monthly Financial Report accepted by the Board.

6.C.2. Inter Local Health Trust Report

Attachments: (1)

INTERLOCAL FS APR 2022

6/23/2022 at 8:53 AM

Discussion:

Inter Local Health Trust Report accepted by the Board.

6.D. TLN Report

Discussion:

No report

7. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the consent agenda as presented Passed with a motion by Hugh Lamar and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7.A. Approval of Minutes from May 24, 2022

7.B. Policy 2.403 Surplus Property Sales*

7.C. Policy 3.202 Emergency Preparedness Plan

7.D. Policy 4.209 Virtual Courses - RESCIND

7.E. Policy 4.401 Textbooks and Instructional Materials

7.F. Policy 4.403 Library Collections

7.G. Policy 4.406 Technology Use

7.H. Policy 4.600 Grading

7.I. Policy 4.605 Graduation Requirements

7.J. Policy 5.302 Sick Leave

7.K. Policy 6.200 Attendance

7.L. Policy 6.405 Student Healthcare Management

7.M. Policy 6.504 Foster Care Students

8. Miscellaneous Budget Items

8.A. Resolution 2022-13 of the Arlington Community Schools Board of Education Amending the 2021-22 Schools Budget

Attachments: (1)

Resolution 13-2022 - Budget Amendment within categories - June 2022

6/21/2022 at 9:35 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2022-13 of the Arlington Community Schools Board of Education Amending the 2021-22 Schools Budget Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.B. Resolution 2022-14 of the Arlington Community Schools Board of Education Amending the 2022-2023 School Year Budget

Attachments: (1)

Resolution 14-2022 - BUDGET AMENDMENT - June 2022

6/16/2022 at 11:49 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2022-14 of the Arlington Community Schools Board of Education Amending the 2022-2023 School Year Budget Passed with a motion by Ms. Lyle Conley and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9. Business/Recommended Action Items

9.A. Resolution 2022-15 of the Arlington Community Schools Board of Education to Approve the 2022-2023 School Fees Schedule

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2022-15 of the Arlington Community Schools Board of Education to Approve the 2022-2023 School Fees Schedule Passed with a motion by Ms. Lyle Conley and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.B. Resolution 2022-16 of the Arlington Community Schools Board of Education to Approve Increasing the Threshold Over Which Public Advertisements and Sealed Competitive Bids or Proposals are Required

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2022-16 of the Arlington Community Schools Board of Education to Approve Increasing the Threshold Over Which Public Advertisements and Sealed Competitive Bids or Proposals are Required Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Increase from $25,000.00 to $50,000.00

9.C. Approval of Policy 2.805 Purchasing

Action(s):

Motion Passed:

Motion Passed: Motion to approve Policy 2.805 Purchasing Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.D. Approval of IDEA/ESEA Federal Funds Allocations for 2022-2023

Attachments: (1)

June IDEA ESEA Allcoation

5/25/2022 at 9:51 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve IDEA/ESEA Federal Funds Allocations for 2022-2023 Passed with a motion by Hugh Lamar and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.E. Approval of 2022-27 Strategic Plan

Action(s):

Motion Passed:

Motion Passed: Motion to approve the 2022-27 Strategic Plan Passed with a motion by Hugh Lamar and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Review of current Strategic Plan 2018-2023
- Identified Pillars
- Major Initiatives
- Other Take Aways
2022-2027 Strategic Plan: Portrait of an ACS Graduate
- New approach
  - Strategic Plan should touch every employee and serve as a forward-focused vision for the entire district.
  - Visionary set of goals allowing us to adapt to the needs of our students.
  - Fluid/Living document with no timelines/dates of completion or specified action steps.
- Phase 1 - The Portrait of an ACS Graduate is our vision for students and what they will need to succeed in college, career and life by identifying 21st century skills, character traits and social/emotional competencies.
- Phase 2 - Strategies to Attain the Portrait of an ACS Graduate, Innovators of the Future
- Diverse Committee and Feedback
- Measure results of the plan with committee two times a year
Mr. Mayo and Board Members expressed their gratitude and excitement to Mr. Hill on the new and improved Strategic Plan.

9.F. Approval of TK Elevator Corporation New Installation Proposal in the amount of $177,000.00 to furnish and install one (1) TKE Passenger Elevator and grant the Superintendent the authority to negotiate the terms of the related contract

Attachments: (1)

Arlington Schools District- TK Elevator contract

6/16/2022 at 7:37 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve TK Elevator Corporation New Installation Proposal in the amount of $177,000.00 to furnish and install one (1) TKE Passenger Elevator and grant the Superintendent the authority to negotiate the terms of the related contract Passed with a motion by Ms. Lyle Conley and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.G. Election of Chairman

Action(s):

Motion Passed:

Motion Passed: Motion to suspend the provision of Policy 1.200, Method of Election of Officers, which requires election of officers during the June meeting and substitute the word September for June Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Pursuant to Board Policy 1.600 Policy Development and Adoption, Dr. Viox moved to suspend the provision of Policy 1.200 Method of Election of Officers which requires that the Board elect its officers at the first regular meeting in June and substitute the word "October" for "June".
Dr. Viox states that his motion would mean that all existing officers would remain in their positions until October. Reason for this motion was due to the upcoming election of board members and the uncertainty of who might be elected to the board during that election.
Mr. Lamar asked why the month of October was chosen since the election was in August.
Dr. Viox stated that he chose October to allow for election results to be registered.
Mr. Lamar thought that September would be more appropriate.
Dr. Viox stated that he would accept Mr. Lamar's suggestion to substitute "October" with "September" as a friendly amendment.
Motion passed 5-0.
Chairman Williams called for a roll call vote that passed 5-0.
Items 9H, Election of Vice-Chairman and 9I, Election of Vice-Chairman will be moved to the September meeting due to the discussion, vote and board approval on Item 9G Election of Chairman.

9.H. Election of Vice-Chairman

Discussion:

Item 9H Election of Vice-Chairman is moved to the September meeting due to the discussion, vote and board approval on Item 9G Election of Chairman.

9.I. Election of TLN Representative

Discussion:

Item 9I Election of TLN Representative is moved to the September meeting due to the discussion, vote and board approval on Item 9G Election of Chairman.

10. Adjournment

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Mr. Scott Benjamin and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

June 28, 2022 at 5:30 PM - Regular Board Meeting

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