Public Meeting Minutes: March 27, 2018 at 5:30 PM - Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag

3. Moment of Silence

4. Presentations

4.A. Donelson Elementary Teacher Recognition

Discussion:

Principal Cherry Davidson recognized teachers, Jessica Cartwright, Katie Nelson and Lori Tooker, that participated in a year long 2nd Grade Literacy Unit Starter and Text Set Pilot Program withe the state department. The teachers will provide feedback to the state to shape the future program for teachers.

4.B. AHS Lady Tigers Basketball

Discussion: Coach Shappley introduced the Lady Tiger Basketball team and provided highlights of their success that paved the way for them to participate in the State tournament.

5. Citizens Comments (limited to 2 minutes per speaker)

Discussion: No citizens comments.

6. Approval of Agenda

Action(s):

Motion Passed:

Motion to approve March 27, 2018 Agenda Passed with a motion by Hugh Lamar and a second by Dr. Dale Viox.

Benjamin: Yea
Fletcher: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7. Reports

7.A. Chairman's Report

Discussion:

Chairman Williams reported the following:

May 1st Budget Work Session - to be rescheduled
Policy 1.103 Board Self Evaluation - Due in May, form to be updated with input from board members
Birthday acknowledgement, Board Member, Dale Viox, March 5th
LoMay Richmond has been elected as President of GALEA

7.B. Superintendent's Report

Discussion:

Superintendent Mason reported:

STEM Camp 2018 - Donelson Elementary, June 1-14 and July 9-12 for grades 1-8
Teacher of the Year: Amy Johnson (AHS), Jennifer Beasley (AMS), Kizzy Barbee (AES) and Jennifer Powers (DES)
Supervisor of the Year: Andrea Cotner (CO)
Incoming Kindergarten "Meet & Greet": AES - 4/10, DES - 4/12
As of April 8th Bellevue-Arlington will no longer hold services at AHS campus
Area churches inquiring about potential campus availability for services
Registration successful - 92% of projection confirmed
Non-Resident numbers as of today: 251 new with 160 of those approved
5-Year Strategic Plan highlighted with goals met
Superintendent Evaluation Tool due April 30th with results reported at June meeting
Stragetic Plan 2018-23 and Development Timeline revealed. Plan Committee to meet April 2nd at CO

Chief of Staff, Jeff Mayo reported:

Recruitment update - many qualified candidates
Update on open positions
Communications utilizing all forms of social media to update students, parents and community of upcoming events as well as recognition of students achievements

7.C. General Counsel Report

Discussion:

General Counsel, Valerie Speakman reported:

General Assembly Session coming to an end
Who you support for Governor will impact legislation that will be passed

7.D. Financial Report

7.D.1. Monthly Financial Report

Discussion: Monthly financial report was accepted by the Board. Not a voting item.

7.D.2. Inter Local Health Trust Report

Discussion: Inter Local Health Trust Report was accepted by the Board. Not a voting item.

7.E. TLN Report

Discussion:

Dale Viox reported:

Bills: nothing of significance has passed

8. Consent Agenda

Action(s):

Motion Passed:

Motion to approve the consent agenda as presented Passed with a motion by Barbara Fletcher and a second by Dr. Dale Viox.

Benjamin: Yea
Fletcher: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.A. Approval of Minutes from February 27, 2018

8.B. Policy 1.203 New Member Orientation

9. Miscellaneous Budget Amendments FY 2017-18

9.A. Resolution 2018-05 of the Arlington Community Schools Board of Education Amending the 2017-18 Schools Budget

Action(s):

Motion Passed:

Motion to approve Resolution 2018-05 of the Arlington Community Schools Board of Education Amending the 2017-18 Schools Budget Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin.

Benjamin: Yea
Fletcher: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10. Business/Recommended Action Items

10.A. Resolution 2018-06 of the Arlington Community Schools Board of Education Amending the 2017-18 School Fee Schedule

Action(s):

Motion Passed:

Motion to approve Resolution 2018-06 of the Arlington Community Schools Board of Education Amending the 2017-18 School Fee Schedule Passed with a motion by Mr. Scott Benjamin and a second by Dr. Dale Viox.

Benjamin: Yea
Fletcher: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10.B. Recommendation to purchase 315 32GB iPads including 3-year warranty in the amount of $123,820.00

Action(s):

Motion 1 Passed:

Motion to approve recommendation to purchase 315 32GB iPads including 3-year warranty in the amount of $123,820.00 Passed with a motion by Dr. Dale Viox and a second by Hugh Lamar.

Benjamin: Yea
Fletcher: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

Motion 2 Passed:

Motion to approve recommendation to purchase 315 32GB iPads including 3-year warranty not to exceed $123,820.00 Passed with a motion by Mr. Scott Benjamin and a second by Hugh Lamar.

Benjamin: Yea
Fletcher: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10.C. Approval of Textbook Committee Recommendations for Science, Fine Arts, PE/Wellness and CTE Blanket Adoption

Action(s):

Motion Passed:

Motion to approve Textbook Committee Recommendations for Science, Fine Arts, PE/Wellness and CTE Blanket Adoption Passed with a motion by Barbara Fletcher and a second by Dr. Dale Viox.

Benjamin: Yea
Fletcher: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10.D. Recommendation to award the bid for general contracting services for Arlington Middle School Gymnasium Project to Smith-Doyle Contractors, Inc. and recommendation to grant Superintendent the authority to negotiate the terms of the related contract

Action(s):

Motion Passed:

Motion to approve recommendation to award the bid for general contracting services for Arlington Middle School Gymnasium Project to Smith-Doyle Contractors, Inc. in the amount of $3,959,615.00 and recommendation to grant Superintendent the authority to negotiate the terms of the related contract Passed with a motion by Mr. Scott Benjamin and a second by Dr. Dale Viox.

Benjamin: Yea
Fletcher: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion: Jack Robinson, VP of Smith-Doyle Contractors, Inc., highlighted company history and overview of educational and community projects. September 30 project completion date.

11. Adjournment

Action(s):

Motion Passed:

Motion to adjourn Passed with a motion by Dr. Dale Viox and a second by Hugh Lamar.

Benjamin: Yea
Fletcher: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

March 27, 2018 at 5:30 PM - Board Meeting

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