Public Meeting Minutes: March 28, 2017 at 6:30 PM - Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag

3. Moment of Silence

4. Presentations - AES

Discussion: Arlington Elementary students performed 2 songs showcasing their talent with guitars.

5. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

Remy Ford (AHS Student), 6189 Ewing Blvd., Arlington, TN 38002

HOSA Competition

6. Approval of Agenda

Action(s):

Motion Passed:

Motion to approve the Agenda Passed with a motion by Mrs. Kay Williams and a second by Jana Gore.

Fletcher: Yea
Gore: Yea
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

7. Reports

7.A. Chairman's Report

Discussion: No report.

7.B. Superintendent's Report

Discussion:

Spring Registration (enrollment percentage at projection):

90.4% Total
94.3% AHS
91.3% AES
85.5% DES
85.7% AMS
07.4% Anticipating enrollment (currently enrolled and approved non-resident).
2017-18 school registration is Spring Registration not July
Staff setting up alternative times for these students who did not register during the Spring Registration dates

Budget:

Work Session - May 18
Board Approval - May 23

7.C. General Counsel Report

Discussion: No report.

7.D. Financial Report

7.D.1. Monthly Financial Report

Discussion:

January 2017 Financial Report

General Fund:

Page 2, YTD GF Revenues of $23.4M
Page 3, YTD GF Expenses of $18.8M

School Nutrition:

Page 5, YTD Revenues of $632,097
On page 6, YTD Expenses of $550,913, a difference of $81,183

Grant Fund:

Page 8, Grant Revenue of $991,222
Page 9, Grant Expenses of $977,640

CIP Fund:

Page 12, CIP Expenses of $47,826

7.D.2. Inter Local Health Trust Report

Discussion: Report not available.

7.E. TLN Report

Discussion:

Danny Young:

2017 Legislative session winding down
Committees will begin to hear their final slates of bills
No final decisions have been made about legislation that is significant from the standpoint of the ACS Board
Senate Education Committee will hear several bills of interest tomorrow
E-mail legislators with your support of bills supported by ACS Board

8. Consent Agenda

Action(s):

Motion Passed:

Move to Approve the Consent Agenda as presented Passed with a motion by Barbara Fletcher and a second by Jana Gore.

Fletcher: Yea
Gore: Yea
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

8.A. Approval of Minutes

8.A.1. February 21, 2017 Minutes

8.A.2. February 28, 2017 Minutes

8.B. Policy 3.207 (formerly 6.311) Care of ACS Property

8.C. Policy 4.602 Honor Roll, Awards & Class Ranking - RESCIND

8.D. Policy 4.603 Promotion and Retention

8.E. Policy 4.604 Credits Awarded in Middle School

8.F. Policy 4.606 Participation in Graduation Ceremony

8.G. Policy 4.608 High School Diplomas

8.H. Policy 4.700 Testing Programs

8.I. Policy 5.117 Procedure for Granting Tenure

8.J. Policy 5.600 Employee Responsibilities and Ethics

8.K. Policy 5.610 Staff-Student Relations - RESCIND

8.L. Policy 6.309 Zero-Tolerance Offenses - RESCIND

8.M. Policy 6.400 Promoting Student Welfare

8.N. Policy 6.405 Student Healthcare Management

8.O. Policy 6.604 Media Access to Students

8.P. Approval of the Inter-Local Agreement for Benefits Services

8.Q. Approval of the Inter-Local Agreement for Business Information Management

8.R. Approval of the Inter-Local Agreement for Career and Technical Education

8.S. Approval of the Inter-Local Agreement for Energy Management

8.T. Approval of the Inter-Local Agreement for Payroll Assistance

8.U. Approval of the Inter-Local Agreement for Planning Assistance

8.V. Approval of the Inter-Local Agreement for Purchasing Assistance

8.W. Approval of the Inter-Local Agreement for Student Information Management

8.X. Approval of the Inter-Local Agreement for Student Transportation Assistance

9. Miscellaneous Budget Amendments FY 2016-17

9.A. Resolution 2017-06 of the Arlington Community Schools Board of Education Amending the 2016-17 Schools Budget

Action(s):

Motion Passed:

Motion to Approve Resolution 2017-06 of the Arlington Community Schools Board of Education Amending the 2016-17 Schools Budget Passed with a motion by Danny Young and a second by Mrs. Kay Williams.

Fletcher: Yea
Gore: Yea
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Superintendent Mason acknowledges Mayor Wissman and Alderman of Arlington in attendance.

1:1 Inititative Presentation

Apple representatives, Jerram Froese and Jennifer Saunier, outline features and how it will change they way classroom teachers instruct the students
Challenge: Engage Students with what they know - technology
Prepare teachers and change the way they teach by meeting the kids where they are - Put a device in the hands of every high school student
Recommendation: 12.9" iPad Pro ($827 per device), AppleCare Plus and keyboard (no pencil) with 1 year warranty ($39.95) for 2,000+ high school students

Board Members Q&A:

iPads currently in 6th & 7th grades at AMS, 8th grade will be added next year (2017-2018)
Breakage/Loss Policy: accidents fall under the insurance policy
Warranty Issues: loaner available to student
3-Year AppleCare Plus (cost included in recommendation): Covers 2 accidental damages per iPad for 3 years.
Keyboard has its own 1 year warranty
Future Textbook Adoption: Digital version loaded on iPads (savings - paper and cost/storage of textbooks)
Replacement Plan: 3-4 year longevity
Possible Buyback Option: $247 per device after 3 years, $185 after 4 years
Teachers and ACS Digital 2021 District Team voted and selected the iPad Pro as the preferred device
District Improvement Plan - More Technology: Get devices in our students hands
iPad Inventory: Audited yearly
Device Option/Cost difference vs. iPad 12.9": MacBook 13" (savings of $44,000), iPad with 9.7" screen (savings of $423,000)
Student Insurance Offered: $53 paid by student
Technology Department handles all warranty and accidental damages by sending to the repair company
Repair timeframe: device returned within a week

Superintendent Mason

In order for devices and training to be implemented properly, Superintendent Mason recommends the Board approve as presented
If the Board choses to delay approving then Superintendent Mason recommends waiting till next school year

9.B. Resolution 2017-07 of the Arlington Community Schools Board of Education Amending the 2016-17 Schools Budget

Action(s):

Motion Passed:

Move to Approve Resolution 2017-07 of the Arlington Community Schools Board of Education Amending the 2016-17 Schools Budget Passed with a motion by Mrs. Kay Williams and a second by Danny Young.

Fletcher: Yea
Gore: Yea
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

10. Discussion

10.A. School Start Times

Action(s):

Motion Passed:

Motion to Table Discussion for School Start Times till next month Passed with a motion by Mrs. Kay Williams and a second by Jana Gore.

Fletcher: Yea
Gore: Yea
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

Discussion: In order for this discussion to receive proper consideration, Chairman Viox recommended School Start Times will be discussed at the April board meeting.

11. Business/Recommended Action Items

11.A. Approval of Resolution 2017-05 of the Arlington Community Schools Board of Education to Amend the 2016-17 School Fee Schedule

Action(s):

Motion 1 Passed:

Motion to Approve Resolution 2017-05 of the Arlington Community Schools Board of Education to Amend the 2016-17 School Fee Schedule Passed with a motion by Mrs. Kay Williams and a second by Danny Young.

Fletcher: Yea
Gore: Yea
Viox: Yea
Williams: Yea
Young: Yea

Motion 2 Passed:

Motion to Amend Resolution 2017-05 of the Arlington Community Schools Board of Education to Amend the 2016-17 School Fee Schedule by striking out the HOSA Competition (attachment A, line 2) Passed with a motion by Mrs. Kay Williams and a second by Jana Gore.

Fletcher: Yea
Gore: Yea
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

11.B. Approval of Textbook Committee Recommendations for Career Technical Education (CTE) Blanket Adoption

Action(s):

Motion Passed:

Motion to approve of Textbook Committee Recommendations for Career Technical Education Blanket Adoption Passed with a motion by Mrs. Kay Williams and a second by Jana Gore.

Fletcher: Yea
Gore: Yea
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

12. Adjournment

Action(s):

Motion Passed:

Move to adjourn Passed with a motion by Danny Young and a second by Mrs. Kay Williams.

Fletcher: Yea
Gore: Yea
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Mr. Young

Will not be seeking re-election for his position
Expressed his appreciation for the hard work and dedication of Board Members, Superintendent Mason and the Central Office Staff

March 28, 2017 at 6:30 PM - Board Meeting

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