July 26, 2016 at 6:30 PM - Board Meeting

Discussion:  Mr. Young moved to remove the following items from the Consent Agenda and add to New Business: 7B: 13 - Policy 1.803 Tobacco Free Schools 7B: 34 - Policy 5.403 Drug and Alcohol Testing for Employees 7B: 36 - Policy 6.200 Attendance Chairman Viox called for a vote on the motion to remove the aforementioned items from the Consent Agenda and move them to New Business. The motion passed by a vote of - 5 yeas, 0 nays

Discussion:  TSBA mailed Board Transcripts for review for accuracy. Transcripts are due August 1, 2016. Yearly Board Meeting scheduled e-mailed to all board members. November and December meeting dates were adjusted and location will be Arlington High School Library. TSBA Law Institute: August 9 in Jackson, TN August 12 at TSBA in Nashville Chairman Viox acknowledges Ms. Williams and her hard work as her position of Chairman ends.

Discussion:  In-service & Registration • Administrators in-Service - July 27 with team building field trip • New Teacher In-service- July 28 & 29 • District Wide In-Service - August 3 - 5 • Teacher report to work August 1 • Enrollment & New Registration August 2 Capital Projects • AHS Turf: Turf to be installed Thursday • Bus Lot: Received occupancy approval • Sod: Removed from AHS football field and placed at Donelson Elementary • Baseball Fieldhouse: Completed Testing Update: • Test will be given in a single administration window • Several subparts per subject, broken into shorter time periods • English Language Arts Test includes writing sub part – April 17 – May 5 • 30% less time taking test • Grades 3-8 – paper/pencil format • EOC high school testing – paper/pencil format • Blue Print/Standards timeline published • FAQ from the Commissioner with details and resources on TDOE website Superintendent Mason responds to Mr. Yates' inquiry about test prep time: • Focus on 180 instruction days • Administrator Review: 5 Year Strategic Plan, Capital Plan, 180 Days • Focus not on preparing for the test but assessing if the students master the standards • Writing curriculum around the standards • Common Formative Assessment throughout the 9 weeks to check progress • Test – Teachers accountability: best test prep is good instruction every day ACS PTA Council: • Local control • Ashley Onsby, President • Arlington Community Social: Back to School Bash, August 18, 6-8 pm at Arlington High School • Flyer posted on website

Discussion:  No report.

Discussion:  General Fund • Page 2, YTD GF Revenues of $37.4M (97%) • Page 3, YTD GF Expenses of $29.8M (77%) School Nutrition Fund • Page 5, YTD Revenues of $1,084,031 • Page 6, YTD Expenses of $952,395, with a surplus of $131,636 YTD, final month cafeterias operated during the past school year. Approximately $13K profit per month. Grant Fund • Page 8, Grant Revenue of $1,361,621 • Page 9, Grant Expenses of $1,664,789 CIP Fund – no changes from prior month • Page 11, CIP Revenue of $618,236 • Page 12, CIP Expenses of $539,147

Discussion:  Report not available.

Discussion:  General Fund: • Original Budget: $38,894,149.00 • Amended Budget: $42,429,474.00 • Difference: $2,535,325.00 General Fund Summary: • Received final BEP revenue from Shelby County Commission • $995,000 toward maintenance of effort going forward • Remaining $1.4 million adjusted amount from County Commission allocation • Adjust amount of current tax property revenue by $2.4 million • Final revenue for Basic Education Program – adjust by $94,000 CIP Fund: • Original Budget: $105,374.00 • Amended Budget: $1,217,933.00 • Difference: $1,112,559.00 CIP Fund Summary: • Acquired new revenue • Capital Funding – ACS ADA split: $1,112,559 • Per CIP approved in April • Request $435,000 toward HVAC replacement at AMS • Request remaining $677,559 toward Central Office Administrative Offices construction

Discussion:  Discussion ensued after motion failed to amend Policy 1.803. Chairman Viox deferred the discussion to Mr. Young. Discussion below: Mr. Young • Policy 1.803 Tobacco Free Schools - change to line 12 - change "shall" to "may" • The citation shall require the student to appear in the Juvenile Court for Shelby County. At the time of issuance of the citation, the product shall be seized as contraband by the Resource Officer or Principal. • Shall = must / May = allows more discretion by the Principal Ms. Speakman provides clarification of requested amendment: • Policy 1.803 - Requested change to line 12 - change "shall" to "may" • Shall: Principal has no discretion – citation must be issued • May: Principal could take into account age as a consideration • Against the law for any student below the age to possess tobacco products • Against the law for students (regardless of age) to possess tobacco products on schools grounds • Juvenile (under 18) citation goes on preliminary record for violating the law • Law reads discretionary to issue citation to a student but it is suggested

Discussion:  Chairman Viox deferred the discussion to Mr. Young. Discussion below: Mr. Young • Request amendment to Policy 5.403 Drug and Alcohol Testing for Employees • Change line 18 to read: Refusal to submit to substance screening may be cause for termination • Change "may" to "shall" - Drug test refusal is basically an admission of guilt Ms. Speakman answers questions by Mr. Yates about present practice: • Policy 5.403 Drug and Alcohol Testing for Employees • Line 18: change "may" to "shall" • If employee takes drug test and is exonerated, no disciplinary action is taken • If employee fails drug test, they would be terminated • Current policy does not offer provision for rehabilitation or second chance

Discussion:  Discussion ensued after request to amend policy. Mr. Young • Requested to amend Policy 6.200 Attendance was Seconded by Mr. Yates • Page 2, line 11/item #5 – after misconduct, add with the exception of court summons related to traffic violations Superintendent Mason: • Principal follows policy • Unexcused absence is the consequence of this policy • Unexcused absence impacts being exempt from exams • Any excused or unexcused absence would impact perfect attendance Mr. Young • Requested to withdraw the motion to amend and vote on the original policy as presented as item 7 B26 on the Consent Agenda Mr. Yates • Withdraws his Second to amend Policy 6.200