April 26, 2016 at 6:30 PM - Board Meeting

Discussion:  Kevin Yates in attendance via SKYPE.

Discussion:  Ms. LoMay Richmond led the pledge.

Discussion:  Moment of Silence observed.

Discussion:  Principal Clark introduced the STEM students and teacher, Ms. Mattix. A video produced by the STEM students was presented. Superintendent Mason reports that STEM is expanding into 8th Grade and high school.

Discussion:  School Start Time (later) • Ms. Jill Yelland, 5972 Windsor Oak Circle, Arlington, TN • Ms. Valerie Crabtree, 5279 Toni Rose, Lakeland, TN • Ms. Stephanie Crabtree, 5930 Arlington Oak Lane, Arlington, TN

Discussion:  Chairman Williams reports July - December, 2016 board meeting dates. November and December dates are adjusted to not interfere with school holidays and testing: • July 26 • August 23 • September 27 • October 25 • November 15 • December 13 *AHS Library ACS Annual Agenda • Current Annual Agenda ends June 30, 2016 • All current agenda meeting dates as well as works sessions listed by month, TSBA Academies and month-by-month actions to carry out the ACS Board’s Annual goals and objectives • New Annual Agenda runs July 1, 2016 to June 30, 2017 • Chairman will provide New Annual Agenda

Discussion:  Superintendent Mason presented certificates to ACS school level Teacher of the Year recipients: • Christina Pfeifer (AES) • Brenda Johnson (DES) • Brenda Mattix (AMS, not in attendance) • Sarah Kelley (AHS, not in attendance) Operations: • Announced Tim Ruff as new Operations Supervisor Enrollment #'s: • AES Actual: 884/Projected: 968 • DES Actual: 656/Projected: 724 • AMS Actual: 1194/Projected: 1277 • AHS Actual: 1897/Projected: 2074 Non-Resident: • Currently enrolled: 654 • Returning: 496 • New: 80 • 84 of the 200 high school applications from new students were approved Mr. Mayo reports: • 12 Teacher positions – 8 filled/4 open • 12 Support Staff – 8 filled/4 open • Recruitment: Last year: 176 contacts • Recruitment: This year: 312 contacts • Attended 18 job fairs • Career Fair: 97 attended/interviewed, good reviews from candidates

Discussion:  Ms. Speakman reported: • Managed Legislative Agenda • Monitored Legislative Package • General Assembly has adjourned • Synopsis of the bills to be presented at future board meeting • Kudos to Superintendent Mason for being pro-active and engaged with the General Assembly and Commissioner of Education

Discussion:  Audit Report presented by J. Winston Truett from Alexander Thompson Arnold: • Pg 13: Department-wide Statement of Net Position - $52,233,902 • Pg 16: Balance Sheet Governmental Funds - $6,253,325 • Pg 20-30: Budgeted Financial Statements • Pg 31: General Purpose Fund Statement of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual - $6,457,977 • General Purpose Fund - Management Comments: Total transfer expenditure exceeded the budget by $101,032; Support Services – total vocational education services exceeded the budget by $3,453 • Pg 50: Notes to Financial Statements concerning OPEB – Net OPEB Obligation at end of June 30, 2015, $924,651 • Pg 75: School Findings and Questioned Costs – Cash Thefts due to a Refund Function that was Improperly Implemented by the Software Company allowed employee to fraudulently refund money against student prepaid accounts. System reported and followed policy. System handled properly.

Discussion:  Ms. Meeks reports on the February Financial Report: General Fund • Page 2, YTD GF Revenues of $29.7M (77%) • Page 3, YTD GF Expenses of $20.4M (54%), with a surplus of $9.33 YTD School Nutrition Fund • Page 5, YTD Revenues of $726,627 • Page 6, YTD Expenses of $649,199, with a surplus of $77,428 YTD Grant Fund • Page 8, Grant Revenue of $1,052,585 • Page 9, Grant Expenses of $1,062,591 CIP Fund • Page 11, CIP Revenue of $618,236 • Page 12, CIP Expenses of $539,147

Discussion:  No Report. February and March report will be presented at the May meeting.

Discussion:  No report.

Discussion:  No Discussion.

Discussion:  Superintendent Mason recommends the Board approve the Wireless Access/Network Agreement Bid Award to Central Knox, Inc. and Authorization for Superintendent to Negotiate and Execute the Agreement

Discussion:  Superintendent Mason recommends the Board Approve Amendment to Policy 6.316 Suspension/Expulsion/Remand and Appeals Related to Student Discipline

Discussion:  Superintendent Mason recommends the Board Approve new Policy 1.810 Prohibition Against Carrying Weapons and/or Firearms onto School Property (First Reading)