February 23, 2016 at 6:30 PM - Board Meeting

Discussion:  Chairman Williams called the meeting to order. Roll was called and a quorum established.

Discussion:  Ms. Molly Lukas led the pledge.

Discussion:  Moment of silence observed.

Discussion:  Ms. Jill Yelland, 5972 Windsor Oak Circle, Arlington, TN RE: Healthy school start times Ms. Crabtree, 5279 Toni Rose Dr., Arlington, TN RE: School start times Ms. Megan Davey, 11980 Country Valley Dr., Arlington, TN RE: Testing and high school start times

Discussion:  Chairman Williams reported the following: March 8, at Middle Tennessee State University in Murfreesboro, Tennessee the Tennessee School Board Association will host the 2016 Student Congress on Policies in Education (SCOPE) conference, which brings together 9th-12th grade students from across the state to discuss current topics in education. Participants will explore education issues through mock school board meetings, group discussions, and debates with their peers. These events are designed to give students an understanding of how school boards operate. Chairman Williams introduced our two system delegates from Arlington High School, Cezanne Bush (a 10th grade student) and Molly Lukas (a 11th grade student). Also, reported that Superintendent Mason has been asked by TSBA to serve as a group leader at the conference.

Discussion:  County Commission CIP Allocation: As of December 2015, projects using the $850,000 of capital money have been completed. Four of the five projects came in under budget leaving a balance of $105,374. In March, Superintendent Mason will bring a proposal to reallocate the money to one of the current CIP projects. Upon board approval, the request will be submitted to the County and they will prepare a resolution. Once the resolution is presented then we have to present it at the County Commission meeting/budget meeting. Arlington Middle Network Techonolgy Project: AMS network upgrades have been completed and come in under budget leaving a balance of $51,288. This money is in the technology budget and will allow work to begin on Phase II of technology upgrades as approved by the board in the five-year CIP plan. Phase II is upgrading the network at Arlington High. Care4US Clinic: The second clinic for our employees on our benefit plan opens in Bartlett on March 1st at 7665 U.S. Highway 70, Suite 10. Ribbon Cutting Ceremony and open house will be February 29th, 3:00 p.m. - 5:30 p.m. CTE Textbook Adoption: All stakeholders are invited to come to the district office on February 24th, 8:00 - 5:00, to review and provide feedback on the Career & Technical Education Textbook Adoption Options. Bell Time Survey: Survey will be sent to measure parent interest in the review of current school bell schedules. The results of the survey will be presented to the Board at the March meeting. Lakeland School System: LSS announced that their new middle school will be opening in August of 2017. This is a year earlier than originally announced. The school will serve Lakeland students grades 5-8 and Lakeland Elementary will serve Lakeland students grades K-4. As a result, the General Counsel for LSS has reached out to our General Counsel regarding the next steps. Non-Resident Applications: As of 2/19/16, we have had 100 new non-resident applications: AHS - 38 applications AMS - 12 applications DES - 50 applications Decisions have been made on 60 of the 100 as follows: 31 approved and 29 denied. 40 applications still waiting on additional information. Of the 100: 45% are scheduled to attend SCS, 16% other municipalities, 22% private/home, 13% Fayette County, 4% Tipton/Haywood County. Deadline for submitting applications is February 29. Arlington Scholars for High School: We are in year two of this program with 10th graders being the first. There are 43 10th graders currently in the program with an average GPA of 4.4. There are 66 9th graders enrolled in the program. The combined grade levels currently are enrolled in 506 honors classes, 37 AP classes, and 470 hours of community service.

Discussion:  Ms. Speakman called for the district to be vigilant about bills that seem to give us something yet also takes something away. Strong pronouncements were made by the Governor about how the school districts across the state would be getting more money. Senate Bill 2565 indicates that we will be getting some increases but we will also be getting a decrease in the Cost Differential Factor (CDF) and does not provide another alternative of for us to make up the difference. Ms. Speakman reviewed the letter that Superintendent Mason sent to Representative Ron Lollar regarding the impact of elimination of CDF on respective budgets. The FY 17 Projected Loss to to elimination of CDF: Arlington: $1,169,000 Bartlett: $1,974,672 Collierville: $1,969,359 Germantown: $1,414,795 Lakeland: $218,408 Millington: $672,029 Ms. Speakman urged Board Members to contact representatives to explain to them how this will effect our small budget.

Discussion:  FY 2016 Budget Report - As of December 31, 2015 Page 2, YTD General Fund Revenue $18.4M 48% of budgeted revenue Page 3, YTD General Fund Expenses $14.6M 39% of budgeted expenses Cafeteria Update - As of December 31, 2015 Page 5, YTD Nutrition Fund Revenue $477,474 Page 6, YTD Nutrition Fund Expenses $456,788 December profit of $20,685 was attributed to the hard work of the cafeteria managers and staff in being proactive in new menu items, better quality food items, promotion of cafeterias. January Profit of $53,983. Federal Grants Budget Report - As of December 31, 2015 Page 8, YTD Revenue of $803,687 Page 9, YTD Expenses of $801,528 Construction in Progress Report - As of December 31, 2015 the last CIP project has been completed. Remaining CIP balance of $105,374

Discussion:  Interlocal Health Benefits Plan Trust - As of December 31, 2015 Page 5, YTD Revenue of $13.6M Page 5, YTD Expenses of $15.9 M Beginning balance of $6.6M Net Position of $4.2M Next Health Benefits Committee meeting to be held Thursday, February 25th at 1 p.m. at Lakeland City Hall 10001 Highway 70 Lakeland TN 38002 • Agenda items discussion on rates for 2016-17

Discussion:  No TLN report.

Discussion:  No items on Consent Agenda.

Discussion:  No discussion.

Discussion:  Superintendent Mason recommended the board approve bid award

Discussion:  Ms. Meeks recommends the approval of the ACS Policies and Procedures for the Administration of Federal Education Grant Programs. The manual contains internal controls and grant management standards used by the District to ensure that all federal funds are lawfully expended.