October 27, 2015 at 6:30 PM - Board Meeting

Discussion:  Pledge led by Donelson Elementary Chorus.

Discussion:  No citizens comments.

Discussion:  Chairman Williams called for corrections. Hearing none, September 22, 2015 minutes were approved as printed.

Discussion:  The board will be utilizing eMeeting online service, offered through TSBA, for conducting meetings. The program will eliminate unnecessary paperwork, increase efficiency and reduce costs while enabling board members to utilize the latest technology. Administrators and board members can easily locate information from previous board meetings. Special thank you to Jana Gore, Board Secretary, for updating the calendars with the Annual Agenda dates. This will allow board members to easily access this information through eMeeting. Professional Development Awards were presented to Chairman Kay Williams (Level 2) and board member Barbara Fletcher (Level 2) at the TSBA Fall District Meeting held September 28, 2015. Also receiving awards are board members Dale Viox (Level 1) and Vice-Chair Kevin Yates (Level 1). To achieve Level V, you must complete a portfolio. Level V, Master Board Members, are recognized at the TSBA Annual Convention held each November in Nashville.

Discussion:  District Accreditation 2015-16, there will be a required stakeholder feedback survey regarding operations of school district. AdvancedED requires at least 20% parental, 40% student and 60% district staff participation in the survey. Notification of survey will be on website. Turf Field Presentation (Football/Track) by Tim Cowan of Athletic Services Plus.

Discussion:  Ms. Meeks presented the monthly financial report: General Fund as of September 30 Revenue: $6,071,571.14 Expense: $6,047,156.99 Nutrition as of August - September Revenue: $188,368.61 Expenses: $191,944.07 Discretionary Grants Revenue: $373,689.50 Expenses: $365,286.43 CIP (Construction in Progress) Revenue: $11,785.00 Expenses: $535,056.79

Discussion:  No TLN Report.

Discussion:  Superintendent Mason recommends the board approve the Family Life Curriculum as presented. Teachers and Central Office Staff developed Family Life Curriculum. Scope and sequence geared toward family and community model. Mandated by T.C.A. with certain items required to be included in the curriculum.

Discussion:  Superintendent Mason recommends the board approve the 2015 LEA Compliance Report for submission to TDOE. Public school districts are required annually to complete and verify compliance with state education laws and state board of education rules (includes required curriculum laws).

Discussion:  Superintendent Mason recommends the board approve the Amended 2015-16 budget that includes two amendments and one transfer. Ms. Meeks reviews the 2 amendments and 1 transfer: Technology Amendment: Phase I for technology upgrades as presented in the districts approved (1/27/15) 5-year facilities master plan. Additional district network infrastructure for additional access points for quicker and expanded instructional classroom inner use. Master plan estimated $750,000. Phase 1 proposal is to use $150,000 (of the $750,000) for network upgrades at AMS. Additionally, $175,000 for devices for the One to One Student Initiative for a total of $325,000, which will be obtained by using 5% of the districts 2014-15 fund balance. Which will increase the districts general fund total line item budget. CIP/Bus Lot Amendment: The proposed bus lot budget amendment is being requested in order to build a bus lot, bus manager's office and fueling area for the contracted bus fleet. The districts's five-year CIP master plan (approved by ACS Board of Education on 1/27/15) included an estimated $591,000 for the contraction of a district bus lot. The bus lot will provide the district with a permanent area to park and store buses. The proposed amendment of $600,000 is proposed as a separate Construction-In-Progress (CIP) project within the general fund and will be funded by utilizing 9% of the districts 2014-15 fund balance. Transfer: $125,000 to Contracted Services for Special Education for Occupational and Physical Therapy: $20,000 from Special Education Contracts with Private Agencies, $7,000 from Special Education Other Contracted Services, and $98,000 from Regular Instruction and Textbooks. Total affect for the budget amendments would be an increase of 2% to the general fund budget. The OT/PT will have a zero affect to the general fund.

Discussion:  Attorney Lawson presented the 30 year ground lease (behind the new Public Works facility) with the Town of Arlington for 2.16 ac property for the new bus lot for a cost of $1 a year.

Discussion:  Attorney Lawson reviewed the terms of acceptance of 2.16 ac for the construction of a central office. Superintendent Mason recommended the board approve acceptance of 2.16 ac from Town of Arlington for construction of a central office.

Discussion:  Superintendent Mason recommended the board approve the contract recommendation with Barge, Waggoner, Sumner & Cannon Architect Services for bus lot. Mr. Chris Triplett and Mr. Troy Wilbanks reviewed the scope of work included in contract for the amount of

Discussion:  Superintendent Mason recommended the board approve the Consulting Agreement with Athletic Service Plus as presented during the Superintendent's Report.

Discussion:  TDOE's annual textbook adoption for this year is Career and Technical Education.