Public Meeting Minutes: August 25, 2020 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag

3. Moment of Silence

4. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

No citizens comments.

5. Approval of Agenda

Attachments: (1)

08-25-20 Arlington Community Schools - Agenda Regular REVISED 08-18-20

8/18/2020 at 11:34 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Mr. Scott Benjamin and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6. Reports

6.A. Chairman's Report

Discussion:

Positive communication at Annual Board Retreat
Recognition of Mr. Lamar's birthday

6.B. Superintendent's Report

Discussion:

Thank you to everyone for the support while launching the back to school plan.
Thank you to the Board for support on decisions and change of decisions in order to implement the plan.
Tweaks in progress for the elementary online plan
AHS will role out a virtual day update
Thank you to SCSO Chief Inspector Derek Mills for additional patrol detail the first few days of school.
CARES Act grant allows stipend for staff members to assist car line drop off/pick up
Review enrollment/projections
Health Protocols to assist families
Continue to participate in Shelby County Joint Task Force and Commissioner of Education weekly calls
Virtual attendance in the TOSS Superintendents Academy (6-week course)
Thank you to Mr. Lee Mills, Arlington Education Foundation, for the $25,000.00 grant award earmarked for technology (iPads, Security Softeware, etc.).
Thank you to Commissioner Amber Mills and Mr. Lee Mills for donating a book to each of our elementary schools in honor of the 100th anniversary of women's suffrage.
Kudos to Executive Staff for bonding and engaging in brutally honest communication during the development of the start back to school plan.
- Human Resources update by Dr. Clark:
  - Update on staffing and substitutes
  - Staffing support related to Cares Act Grant
  - Reminder of Tenure
  - Return to Action Plans for Sports update
- Academics update by Mr. Goforth:
  - iPad distribution
  - Classlink (Single Sign on Solution)
  - Edgenuity Purchase (seamless transition between home and school)
  - Seesaw and Schoology (main platform for Learning Management)
  - Zoom (teachers using to conduct lessons, Mr. Overby seeking additional security measures for email/passwords)
  - Kudos to technology staff (5,000 devices distributed)
  - New ELA Materials K-12
  - AMS participating in TN State Personnel Development Grant and receiving training to increase Tier 1 instruction for all students
  - AHS Machining Lab (CNC Lab - Computer Numerical Control)
    - Machining construction in final phase
    - Machines/tools ordered
    - Machining technology (10 students enrolled - Dual Enrollment with SWCC)
- Accountability update by Ms. Douglas:
  - Continue to implement and monitor COVID-19 protocols and purchase PPE.
  - Shelby County Health Department visited AES
  - Continue Shared Residence appointments
  - Senior ACT Day - September 22
  - Preparing to administer the free Learning Gap assessment provided by TDOE
- Operations update by Superintendent Mayo in the absence of Mr. Ruff:
  - AHS Indoor Athletic Facility - on track within original budget and completion date of October 24 (due to rain delays)
  - AES Office Remodel - will come in under budget and is complete (other than miscellaneous furniture delivery scheduled for this week)
  - SKB - CARES funding for additional employees to assist in cafe
  - SKB - Mr. Bynum will provide a building checklist to Principals that list the duites of SKB employees
  - AHS - Video board has been delayed twice due to rain and will be a challenge to complete by weeks end due to weather
  - AHS Machining Lab/CNC remodel - floors final piece and are expected to begin installation this week
- Legal update by Ms. Speakman:
  - Title IX Policy expanded to include sexual harassment
  - ACS Title IX Coordinator will be Mr. Jeremy Yow
- Communications update by Mr. Hill:
  - Shelby County Health Department will report COVID19 school cases on a weekly to monthly basis
  - Positive media coverage on football game and sports health plans
  - Communication to inform parents continues via messages and articles
  - Launched Mayo's minutes - communication tool
  - ACS Connect Newsletter coming in September
  - AHS Film & Journalism - student and staff led and will cover sporting events with live streaming

6.C. Financial Report

6.C.1. Monthly Financial Report

Discussion:

Monthly Financial Report accepted by the Board.

6.C.2. Inter Local Health Trust Report

Discussion:

Inter Local Health Trust Reports accepted by the Board.

6.D. TLN Report

Discussion:

General Assembly convened for a Special Session to address Tennessee COVID-19 Recovery Act.
General Assembly adjourned on the 13th.
Resolution 2020-14 is a State Wide Testing Waiver due to pandemic. By approving and submitting to TSBA they wlll lobby for us.

7. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the consent agenda as presented. Passed with a motion by Mr. Scott Benjamin and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7.A. Approval of Minutes

7.A.1. Minutes from June 23, 2020

7.A.2. Minutes from July 9, 2020

7.B. 2020-21 Instructional Calendar Amendment

7.C. Approval of Policies

7.C.1. 1.501 Visitors to the Schools

7.C.2. 1.806 Title IX Complaints, Including Sexual Harassment Complaints

7.C.3. 1.809 Non-Discrimination Statements

7.C.4. 5.101 Temporary COVID-19 Personnel Plan - RESCINDED

7.C.5. 5.400 Personnel Health examination - Communicable Diseases

7.C.6. 5.500 Discrimination/Harassment of Employees (Sexual, Racial, Ethnic, Religious)

7.C.7. 5.800 Superintendent

7.C.8. 6.304 Student Discrimination, Harassment, Intimidate, Bullying and Cyberbullying

7.C.9. 6.313 Discipline Policy

7.C.10. 6.316 Suspension/Expulsion/Remand and Appeals Related to Student Discipline

7.C.11. 6.403 Student Communicable Diseases

7.C.12. 6.409 Child Abuse and Child Sexual Abuse

8. Miscellaneous Budget Items

8.A. Resolution 2020-12 of the Arlington Community Schools Board of Education Amending the 2020-21 Schools Budget

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2020-12 of the Arlington Community Schools Board of Education Amending the 2020-21 Schools Budget Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9. Business/Recommended Action Items

9.A. Resolution 2020-13 of the Arlington Community Schools Board of Education Granting Tenure to Eligible Teachers

Action(s):

Motion Passed:

Motion Passed: Resolution 2020-13 of the Arlington Community Schools Board of Education Granting Tenure to Eligible Teachers Passed with a motion by Ms. Lyle Conley and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.B. Resolution 2020-14 of the Arlington Community Schools Board of Education In Support of a Moratorium on State Standardized Testing for the 2020-2021 School Year

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2020-14 of the Arlington Community Schools Board of Education In Support of a Moratorium on State Standardized Testing for the 2020-2021 School Year Passed with a motion by Dr. Dale Viox and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.C. Recommendation to award the bid for machining equipment for Arlington High Schools machining lab to Phillips Corporation in the amount of $313,499.65 and to grant the Superintendent the authority to negotiate the terms of the related proposal

Action(s):

Motion Passed:

Motion Passed: Motion to approve recommendation to award the bid for machining equipment for Arlington High Schools machining lab to Phillips Corporation in the amount of $313,499.65 and to grant the Superintendent the authority to negotiate the terms of the related proposal Passed with a motion by Hugh Lamar and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.D. Approval of Superintendents recommendation for Architectural/Engineering Services Agreement for Arlington High School Wrestling Gymnasium, Parking Lot Expansion, Soccer Concessions and Restroom Facility with Renaissance Group, Inc. and to grant the Superintendent the authority to negotiate the terms of the related contract

Action(s):

Motion Passed:

Motion Passed: Motion to approve Superintendents recommendation for Architectural/Engineering Services Agreement for Arlington High School Wrestling Gymnasium, Parking Lot Expansion, Soccer Concessions and Restroom Facility with Renaissance Group, Inc. and to grant the Superintendent the authority to negotiate the terms of the related contract Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10. Adjournment

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Hugh Lamar and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

August 25, 2020 at 5:30 PM - Regular Board Meeting

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