October 2, 2023 at 6:30 PM - REGULAR BOARD MEETING
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I. Public Comment: Citizens that would like an opportunity to speak to the Board of Education during public comment should sign-up on the sheet provided at the meeting location. The sign-up sheet will be available from 5:30 p.m. - 6:30 p.m.
Discussion:
There was no public comment.
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II. Call To Order (Roll Call)
Speaker(s):
Board Chair
Discussion:
Ronald Gammons called the meeting to order.
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III. Moment of Silence
Speaker(s):
Board Chair
Discussion:
Ronald Gammons asked for a moment of silence.
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IV. Pledge of Allegiance
Speaker(s):
Vance Willis leads
Discussion:
Vance Willis led the Pledge of Allegiance.
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V. Thank You to HC Retired Teachers' Association
Speaker(s):
Board Chair
Discussion:
Ronald Gammons thanked the Hickman County Retired Teachers for hosting the retirement event and spoke to their contribution that they gave to the county.
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VI. Introduce Student Representatives on the Board
Speaker(s):
Board Chair
Discussion:
Ronald Gammons and Mr Mullins spoke about the addition of student representatives to the board. This is Board Policy 1.206. 2 students join the BOE table. Non-voting members. A leadership opportunity. 1 year term. SCOPE eligible students.
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VI.A. EHHS Student Representative Izabelle Naragon
Assigned Mentor Ronald Gammons
Speaker(s):
Board Chair
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VI.B. HCHS Student Representative Ella Callicott
Assigned Mentor Sherri Baker
Speaker(s):
Board Chair
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VII. Approval of September 19, 2023 Regular Meeting Minutes
Speaker(s):
Board Chair
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Discussion:
Corrections needed at the end of October meeting is at East Hickman HS.
Meetings from September 19 were approved. Minutes approved as corrected |
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VIII. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Discussion:
The October 2nd agenda was approved.
Cancel. XI C. Agenda was approved with the change. |
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IX. Special Recognition
Action(s):
No Action(s) have been added to this Agenda Item.
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IX.A. Employee of the Month
Speaker(s):
Vance Willis
Discussion:
October Employee of the Month Letter
Vance Willis recognized Jana Willis as the employee of the month.
Description:
jana willis
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IX.B. Recognition of Retiring Employees
Discussion:
Awards are given by the Board members.
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IX.B.1. Elizabeth (Winnie) Cannon - 36 yrs.
Speaker(s):
Sherri Baker
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IX.B.2. Becky Coleman - 27 yrs.
Speaker(s):
Jim Hudgins
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IX.B.3. Stephanie Hastings - 2 yrs.
Speaker(s):
Ron Gammons
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IX.B.4. Shirley Krueger - 25 yrs.
Speaker(s):
Christy Mays
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IX.B.5. Melissa Lovell - 24 yrs.
Speaker(s):
Vance Willis
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IX.B.6. Glenda Newsom - 21 yrs.
Speaker(s):
Doug Lane
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IX.B.7. Malinda Parchman - 2 yrs.
Speaker(s):
Tim Hobbs
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IX.B.8. Mike Plunkett - 18 yrs.
Speaker(s):
Sherri Baker
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IX.B.9. Misty Shelton - 30 yrs.
Speaker(s):
Jim Hudgins
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IX.B.10. Beverly Smith - 11 yrs.
Speaker(s):
Ron Gammons
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IX.B.11. Wanda Warren - 39 yrs.
Speaker(s):
Christy Mays
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X. Consent Agenda Items
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Strike F and H from the Consent agenda. Discussion will occur on F and H. Motion carried. The agenda was approved with the strikes.
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X.A. Board Chair's Report (list of countersigned warrants)
Attachments:
()
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X.B. Director's Report
Attachments:
()
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X.C. Financial Report
Discussion:
The September report was not available at the time of mail out.
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X.D. ESSER Updates
Attachments:
()
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X.E. Director's Monthly Attendance Report (as of end of month)
Attachments:
()
Discussion:
The attendance report is created for the state at the end of each month.
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X.F. Certification of Compliance of Textbooks
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Discussion:
Willis asked about what Director Mullins was doing to commit to making sure that all students have books. What actions were taken to confirm that all students have textbooks? Director Mullins stated that the central office and principals had not reported the need for books. Angie Manor stated that she has communicated with all principals since July about the textbooks.
Suggestion to Ms. Angie Manor from Willis was that the principals check and take an active roll that all textbooks are in student's hands. Requesting an active and not a passive role from the school leaders and central office. 'Ronald Gammons explained that the teachers do a book count at the end of the school year, which is given to the principals, which is given to the central office so they know how many books to order. |
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X.G. Student Negative Balance for School Nutrition
Attachments:
()
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X.H. 2023-2024 Current Salary Scales
Attachments:
()
Discussion:
Ronaod Gammons stated in July we voted for Mr. Mullins to make some changes to salary scales and then bring them back for us to see. They are part of your packet and online.
Willis stated there is not a salary scale for the Deputy Director. The suggestion is to put it on the next agenda for November. Where is the change from 10-month to 11-month Assistant Principals? Mike Elkins spoke about the additional month of pay. There is not a pay scale created for them. Director Mullins asked for a 10-month and then an 11-month contract for assistant principals. This will be presented to the board in November. Vance Willis stated that the website does not have access to knowing the salary schedules. The schedules need to be cleaned up. In order for retention and recruitment Hickman County needs to have salaries clear. |
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XI. Items Requiring Board Action
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XI.A. Trip Requests
Speaker(s):
Board Chair
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XI.A.1. HCMS Beta Club
Speaker(s):
Sponsor and Students
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Discussion:
Asked for permission to go on the BETA trip to Nashville in order to compete.
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XI.A.2. EHHS Cheer
Speaker(s):
Sponsor and Cheerleaders
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Discussion:
Regional competition in Memphis, TN and travel.
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XI.B. Event Request
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XI.B.1. HCHS JROTC
Speaker(s):
Instructor and Cadets
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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XI.C. EHHS Band Presentation
Speaker(s):
Band Director and Band Members
Discussion:
canceled
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XI.D. Using the Purchasing Cooperative Sourcewell, Approve the Purchase of 2 --
2024 77 Passenger Diesel Bluebird Buses and 1 -- 2024 48 Passenger Special Equipped Diesel Bluebird Bus (total cost $448,658.00)
Speaker(s):
Transportation Director
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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XI.E. Using the TN SWC Pricing, Approve the Purchase of a 2024 Chevrolet Malibu
from Wilson Co. Motors for a total of $23,074.80
Speaker(s):
Transportation Director
Action(s):
No Action(s) have been added to this Agenda Item.
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XI.F. With Funds from the CTE Innovative Schools Model Grant, Approve the Purchase
of 2 -- 2024 Chrysler Pacifica passenger vans from Columbia Chrysler/Dodge/Jeep/Ram for a total of $83,396.50
Speaker(s):
CTE Director
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Vans will be used for work-based learning coordinators as well as visiting community employers. Purchased through Innovative School grant that was approved before. The vans came in about $30,000 over and a budget amendment will need to be made.
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XI.G. Approve ADT Door Access
Speaker(s):
ESSER Manager
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
ESSER money. All schools have been included. Maps are included for each school and there is a detailed list for the money.
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XI.H. Service Contracts
Speaker(s):
Director of Schools
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Director Mullins spoke about the need of the service contracts in order to help with data input in Skyward, special education, K-2 schools, and website.
What expenditures does Director Mullins have to bring to the board and what can he just approve? Asked by Vance Willis. Is there a dollar amount? Vance Willis said that we could get all the consultants we need. |
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XI.H.1. Becky Coleman
Attachments:
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XI.H.2. Shirley Krueger
Attachments:
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XI.H.3. Kim Scott
Attachments:
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XI.H.4. Todd Lewis
Attachments:
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XI.I. Budget Amendments
Speaker(s):
Business Officer
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
3 budget amendments. Explanations are out to the side. Mike Elkins went ahead and explained what was written and sent through the agenda. Budget item #12 has information about XI.K. on the agenda and will have to go before the County Commission.
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XI.J. Using the Purchasing Cooperative BuyBoard, Approve the Purchase of a John Deere Field Mower for EHHS (cost $11,703.12)
Speaker(s):
Director of Schools
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Discussion:
Athletics need a mower.
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XI.K. Using ESSER Funding - Approve the Purchase of Mastery Connect
Speaker(s):
Deputy Director
Action(s):
No Action(s) have been added to this Agenda Item.
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XI.L. Approve Jana Willis for Student Discipline Hearing Authority
Speaker(s):
Director of Schools
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Ms.Malugin and Director Mullins discussed Mrs. Willis to replace Mrs. Hughes on the DHA for students. Mr. Mullins stated there will be another vacancy when Mr. Cannon leaves and he would appoint a K-2 representative.
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XI.M. Revised Board Policies 4.3011, 4.700, 1.703, 6.206 (2nd Reading)
Speaker(s):
Misty Shelton
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
4 policies for 2nd Reading. Items were added as needed. The information is highlighted in yellow on the policies.
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XI.N. Board Policy Review 1.201--1.303
Speaker(s):
Misty Shelton
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Discussion:
These policies are up for review. All changes were noted in the policies.
1.301 was changed to match the TCA code/law. TSBA was called by Misty Shelton. TSBA stated that it would be legal. |
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XII. Announcements
Discussion:
The conference is coming up in November for TSBA. Reservations need to be made now.
Next meeting will be at the Central Office in Centerville, November 6th at 6:30pm |
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XIII. Comments
Discussion:
Director Mullins thanked those who made this meeting possible.
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XIV. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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