July 9, 2015 at 5:30 PM - Bradley County Board of Education Regular Meeting

Discussion:  No one signed up to address the board.

Discussion:  Dr. Linda Cash reported that interviews have been completed for the open Principal and Secondary Supervisor positions. Offers will be made in the next week. She hopes to have people in place by the end of the week.

Discussion:  Lewis Group discussed the proposed project schedule. They were asked to look at various mile stones along the way. The goal is to occupy a school in the fall of 2018. It is mid July and the contract, site survey, archived drawings and field verification work have started. There will be six to eight weeks of bid negotiations beginning around August 2016, and then sixteen to twenty months of construction ending around mid June 2018. The durations are more important than the specific dates when looking at the schedule. If you fall behind or finish early in a duration, the date will change. Chris Turner asked how this changes if the board enters into negotiations or decides on a construction manager. Mr. Strover replied that this is based on a design, bid, build concept. If a construction manager were used, they would be looking over each duration with the owner review. Mr. Turner continued that if a construction manager will be used, the board needs to get something decided in August and then put out an RFQ. Mr. Lillios agreed. Vicki Beaty asked Mr. Rose if during past construction projects the board used construction managers or design, bid, build and how did it work out. If we have a good contractor, it will be okay either way according to Mr. Rose. Also, he said that the construction manager he felt helped them to stay under budget with Bradley High, Park View and Valley View projects. It is all just a matter of opinion. There was further discussion by several board members about the timeline of making a decision about a construction manager. Chairman Lillios decided he will put this item on the August work and voting sessions. If there is a vote for a construction manager, an RFQ will put out and then have a called meeting to look over the RFQ's. Lewis Group continued to discuss the current version of the draft proposed agreement. In this agreement a few assumptions had to be made. The construction budget is 14 million dollars. Lewis Group fee is 5 1/4% which is 735,000.00. This proposal is broken into two phases with a lump sum for each phase. If phase one is completed and then they move to phase two, phase one will be credited to phase two. If this project is abandoned, phase one will be due to Lewis Group. Mr. Turner stated that for clarification the conversation has been that there will be money for this project. Chairman Lillios stated that the Cleveland banner reported that commissioners were saying during meetings that the board has committed 1 million dollars for the project. He remembers the board proposing a 1 million dollar commitment if the funding was available at an earlier time. At this time, a solid commitment has not been made. Because there is no money available as of Monday's meeting there are no options except funding from operations or the saving for capital expenditures. He ask the board to correct him if they know that a commitment was made. Charlie Rose believes the board did. He thinks that first a timeline was set but then the board said they would make the commitment. Mrs. Calfee stated that the Mayor is quoted publicly saying the board committed. He is speaking for us Chairman Lillios replied. Mr. Turner said he didn't want any confusion coming from the board. Everyone needs to know this is the most important project right now. Mrs. Lee produced the document Mr. Rose referred to. The document states the Board is committing 1 million dollars to be applied to the project and in the first whereas, it also states that the Bradley County Commission is committing up to 12 million dollars to fund construction of 57 classrooms at Lake Forest Middle School with debt serve to commence in 2016-2017. Mr. Rose also stated that the Board has done everything and more that the commission has ask of them. Richard Foster from Lewis group finished up their presentation by explaining to the board the Schematic Design process.

Discussion:  Terry Painter, Maintenance Supervisor, presented a proposal for a 28 x 60 Used Doublewide Classroom from Modspace, Inc. There is a $33,600.00 set up fee and a $7,200.00 lease fee for 24 months at $600.00 per month. Mrs. Lee asked about Option 2 on the Options to Pay for Portables and Space for Virtual School sheet. She asked about the 3.5 million in "Unassigned" What is that money for? Chairman Lillios told her that it is a reserve account that we must by law have for emergency purposes. A minimum amount 5% must be keep at all times. It would be used in case we had another tornado or some type of an emergency. Mrs. Lee asked if the money was taken from that line item would it put us below the 5%. We would be in violation stated Chairman Lillios. What about the 2.2 million in "Restricted for Long-Term Capital Projects" she asked. Chairman Lillios reminded her that $735,000.00 was just talked about for Lake Forest Middle School. This account is where that money would come from. The board has been saving to use this money for bricks and mortar for Lake Forest Middles School. Option 1 states the money for the leases on the portable and the space for the Virtual School would be taken from the Maintenance Capital Outlay Roofing Budget. The board agreed that the money would come from the Maintenance Capital Outlay Roofing Budget.

Discussion:  Policy 5.117 Procedure of Granting Tenure Documentation of a record of excellence in teaching must include: 5. Letter of recommendation from the principal change to letter from the principal summarizing reasons for recommendation of tenure. Follow additional guidelines will apply 2. prior to June 15th of the year of eligibility change to within 5 business days following the last instructional day for the school year. 6. No person eligible for tenure - eligible for tenure needs to be taken out. Teacher Returning to Employment 37. Upon completion of the it says 1 year should be 2 years. Mr. Rose ask Dr. Cash if she reviewed these. She said yes and Mrs. Beaty checked with TSBA for clarification. 6.405 - Medicines 5. Dosage and Directions for Self Administration (Non prescription medicines must have label directions)had been omitted previously. TSBA recommended it be added. 22 and 23. We are stricking that. That is optional for the board. This language is only if we allow volunteers. Last Page - Students with Pancreatic Insufficiency or Cystic Fibrosis in yellow will be added.