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August 26, 2019 at 5:00 PM - Johnson City Board of Education Regular Meeting

Minutes
1. CALL TO ORDER AND OPENING
1.A. Call to Order and Welcome
1.B. Moment of Silence
1.C. Pledge of allegiance to the flag
1.D. Opening
1.E. Art work on display
1.F. Update on FM
2. RECOGNITIONS
3. ADOPTION OF AGENDA
Recommended Motion(s):  Motion to adopt the agenda. With a motion by Board Member #1 and a second by Board Member #2, the motion passed.
Action(s):
Motion to adopt the agenda. With a motion by Mrs. Kathy Hall and a second by Mrs. Paula Treece, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: Absent
  • Ms. Michelle Treece: YES
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
4. CORRESPONDENCE, DELEGATIONS AND COMMUNICATIONS
Discussion:  Jamie Stewart spoke to the board about an off-campus incident involving his son.
4.A. PTA Membership Enrollment Emphasis Months Proclamation
Discussion:  Belisle read a proclamation into the record proclaiming the months of September and October, 2019, as PTA Membership Enrollment Months in Johnson City.  Kristen Marshall, President of the JC Council of PTAs, thanked the board members and staff for their continued support of the PTAs and encouraged everyone to join a local school PTA.
  •  Last year our 12 PTAs put over $170,000 back into Johnson City schools.  The following items below were funded/purchased: 
    • Sunshades for playgrounds, Steam materials, ipad charging cart and ipads, short throw projectors, teacher supplies, art and music supplies, field trips to Camp Explore and 4H, AR programs, library books, classrooms supplies and technology, classroom books and magazines, cultural art programs, senior scholarships, teacher grants & scholarships, Digital Learning Day supplies, STEM Lab, Monthly Staff and Teacher luncheons
       
5. REPORTS FROM SUPERINTENDENT AND STAFF
5.A. Building Projects Update
Action(s):
Motion to fund phase 1 of the SHHS library renovation, not to exceed $250,000 out of fund balance. (Inside the library, updating the furniture and furnishings.). With a motion by Mrs. Kathy Hall and a second by Mr. Jonathan Kinnick, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: YES
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
5.B. Attendance / Enrollment Report
5.C. Memorandum Of Understanding 2019-2022
Action(s):
Motion made to approve the MOU Extension for Collaborative Conferencing from November 14, 2019 - November 13, 2022. With a motion by Mr. Jonathan Kinnick and a second by Mr. Robert Williams, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
5.D. Contract to Audit: Johnson City Schools - Internal School
Funds for FY20
Action(s):
Motion to approve the contract to audit: Johnson City Schools - Internal Schools. With a motion by Mrs. Kathy Hall and a second by Mr. Jonathan Kinnick, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
5.E. Financial Report Ending July 31, 2019
Attachments: (1)
Discussion:  Ms. P. Treece asked about local sales tax option between Washington County and Johnson City.  Ms. Valley explained that the state collects all the sales tax throughout the year and is allocated by each location, 50% goes directly to education then split by the average daily attendance between school districts. (Washington County gets 52.24% and Johnson City gets 47.76%)  Johnson City generated $48 Million Dollars in local sales tax. In addition, the 86% of the sales tax revenue that Washington County received for education was generated from Johnson City. The Trustees Fee is also 1% of what is collected and stays within the county. Mr. Hager commented that Johnson City Schools could benefit from the monies collected for the Trustees Fee. Furthermore, In 2016, Washington County's property taxes were increased by 40 cents to fund capital school projects. Since that time, Johnson City residents, who pay county taxes in addition to city taxes, have not seen direct funding for school projects from the collection.
Action(s):
Motion to approve the Financial Report Ending July 31, 2019. With a motion by Mrs. Kathy Hall and a second by Mr. Jonathan Kinnick, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
5.F. Update on Sales Tax - PEP
6. UNFINISHED BUSINESS
7. CONSENT AGENDA
Action(s):
Motion to approve Consent Agenda. With a motion by Mr. Jonathan Kinnick and a second by Mr. Robert Williams, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
7.B. Overnight Field Trip Requests
Attachments: (1)
7.C. Proposed Fundraising Activities
Attachments: (1)
7.D. Request to approve additional Automatic Door Openers at SHHS-CTE. 
Attachments: (1)
7.E. Request from Indian Trail for New Picnic Tables
8. RECOMMENDATIONS FROM THE SUPERINTENDENT FOR ACTION
8.A. Two Middle Schools Plan
Discussion:  Ms. Hall commented that she has concerns regarding capacity in the elementary schools. Future conversations are needed with the City Commissioners in regards to expansions and funding.
Action(s):
Motion to adopt the Two, 6-8th grade Middle Schools Plan and move 5th grade back to the elementary schools. With a motion by Mr. Jonathan Kinnick and a second by Mr. Robert Williams, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
8.B. Policy First Reading 1.803 and 4.600
Attachments: (2)
Action(s):
Motion to approve First Reading of Policies 1.803 & 4.600. With a motion by Mr. Jonathan Kinnick and a second by Mrs. Paula Treece, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
8.C. Policies Second Reading
Attachments: (1)
Action(s):
Motion to approve Second Reading of Policies 1.407, 1.704, 3.200, 4.605, 4.700, 5.106, 6.200 and 6.411. With a motion by Mr. Jonathan Kinnick and a second by Mrs. Paula Treece, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
8.D. Recommendation for Copier Vendor for 5 year contract
Attachments: (1)
Action(s):
Motion to approve recommendation for Copier Vendor for a 5 year contract. With a motion by Mr. Jonathan Kinnick and a second by Mrs. Kathy Hall, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
8.E. Adoption of the Updated 5 Year Plan
Attachments: (1)
Action(s):
Motion to approve the updated 5 year plan. With a motion by Mrs. Kathy Hall and a second by Mrs. Paula Treece, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
9. NEW BUSINESS
9.A. Superintendent's 2019 Contract
Action(s):
Motion to approved the Superintendent's 2019 Contract. With a motion by Mrs. Kathy Hall and a second by Mrs. Paula Treece, the motion passed.
  • Mr. Tim Belisle: YES
  • Mr. Tom Hager: YES
  • Mrs. Kathy Hall: YES
  • Mr. Jonathan Kinnick: YES
  • Ms. Michelle Treece: Absent
  • Mrs. Paula Treece: YES
  • Mr. Robert Williams: YES
No Action(s) have been added to this Agenda Item.
9.B. Discussion about Current Capital Needs and Funding
Discussion:  Dr. Barnett discussed capital needs with increased enrollment. The best long-term solution for the students served by Johnson City Schools is to reconfigure to three transitions for students, K-5 in elementary, 6-8 in middle school and 9-12 in high school.

$30 Million capital needs Include:
  • Renovations / Additional Classrooms at Lake Ridge, Woodland and South Side Elementary
  • Towne Acres Elementary School / New School Facility
Board Members further discussed the Washington County / Johnson City funding issues. Mr. Hager spoke highly of the Washington County Board of Education and their relationship between both boards. All board members agreed, both systems have various needs and both systems need to work together in regards to capital funding.
10. INFORMATION ITEMS
10.A. BOE Calendar of Events
10.B. Personnel Items
10.C. Donations
Attachments: (1)
10.D. Correspondence on Behalf of the Board
11. COMMITTEE REPORTS
12. BOARD UPDATES AND DISCUSSION
14. ADJOURNMENT
Recommended Motion(s):  Motion to Adjourn. With a motion by Board Member #1 and a second by Board Member #2, the motion passed.
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