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February 26, 2018 at 6:00 PM - Regular Board of Education Meeting

Minutes
I. Call to Order
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance and Program
Agenda Item Type:  Procedural Item
Rationale:  This evening's pledge and program is being presented by the Linden Elementary Chess Team under the direction of Mr. Justin Croft.
III. Approval of Agenda
Agenda Item Type:  Procedural Item
Recommended Motion(s):  Motion to approve the Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Agenda Passed with a motion by Angi Agle and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
IV. Special Reports/Presentations
Agenda Item Type:  Procedural Item
IV.A. Good News
Agenda Item Type:  Action Item
IV.B. Volunteer Recognitions
Speaker(s):  Keys Fillauer
Agenda Item Type:  Information Item
IV.C. Preschool Update
Speaker(s):  Jacene Phillips
Agenda Item Type:  Information Item
V. Public Forum
Agenda Item Type:  Procedural Item
VI. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the Consent Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Consent Agenda Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VI.A. Board Minutes: 1-22-18
Speaker(s):  Keys Fillauer
Agenda Item Type:  Consent Item
VII. Items for Action
Agenda Item Type:  Action Item
VII.A. Resignation of Board Member Robert Eby
Speaker(s):  Keys Fillauer
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Mr. Robert Eby's resignation from the Board of Education effective March 31, 2018. Mr. Eby has accepted a new position with the Tennessee State Board of Education to begin on April 1, 2018.
Recommended Motion(s):  Motion to approve Mr. Robert Eby's resignation from the Board of Education Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Mr. Robert Eby's resignation from the Board of Education Passed with a motion by Keys Fillauer and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VII.B. Tennessee State Board of Education Oath of Office
Agenda Item Type:  Information Item
VII.B.a. Board Policy 6.319 Alternative School Programs - First Reading
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  I recommend approval of Board Policy 6.319 Alternative School Programs.
Recommended Motion(s):  Motion to approve Board Policy 6.319 Alternative School Programs - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 6.319 Alternative School Programs - First Reading Passed with a motion by Paige Marshall and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.C. Resolution Recognizing Bob Eby
Speaker(s):  Keys Fillauer
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the Resolution to recognize Bob Eby.
Recommended Motion(s):  Motion to approve Resolution recognizing Bob Eby Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Resolution recognizing Bob Eby Passed with a motion by Keys Fillauer and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VII.D. Board Policy 6.204 Attendance of Non-Resident Students - Employee Tuition - Second Reading
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 6.204 Attendance of Non-Resident Students - Employee Tuition.
Recommended Motion(s):  Motion to approve Board Policy 6.204 Attendance of Non-Resident Students - Employee Tuition - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 6.204 Attendance of Non-Resident Students - Employee Tuition - Second Reading Passed with a motion by Paige Marshall and a second by Bob Eby.
  • Agle: Nay
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (3)
VII.E. Board Policy 4.206 Special Programs - First Reading
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 4.206 Special Program.
Recommended Motion(s):  Motion to approve Board Policy 4.206 Special Programs - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 4.206 Special Programs - First Reading Passed with a motion by Laura McLean and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.F. Board Policy 4.606 Graduation Activities - First Reading
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 4.606 Graduation Activities.
Recommended Motion(s):  Motion to approve Board Policy 4.606 Graduation Activities - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 4.606 Graduation Activities - First Reading Passed with a motion by Bob Eby and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.G. Board Policy 5.802 Qualifications and Duties of the Director of Schools - First Reading
Speaker(s):  Chris Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 5.802 Qualifications and Duties of the Director of Schools.
Recommended Motion(s):  Motion to approve Board Policy 5.802 Qualifications and Duties of the Director of Schools - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.802 Qualifications and Duties of the Director of Schools - First Reading Passed with a motion by Laura McLean and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.H. Board Policy 6.405 Medicines - First Reading
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 6.405 Medicines.
Recommended Motion(s):  Motion to approve Board Policy 6.405 Medicines - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 6.405 Medicines - First Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.I. Board Policy 6.4051 Glucagon and Diazepam Gel (Diastat) - First Reading
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 6.4051 Glucagon and Diazepam Gel (Diastat).
Recommended Motion(s):  Motion to approve Board Policy 6.4051 Glucagon and Diazepam Gel (Diastat) - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 6.4051 Glucagon and Diazepam Gel (Diastat) - First Reading Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.J. JMS 8th Grade Field Trip to Williamsburg
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale: 

I recommend approval of the Jefferson Middle School 8th grade field trip to Williamsburg, VA.

Recommended Motion(s):  Motion to approve JMS 8th Grade Field Trip to Williamsburg Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve JMS 8th Grade Field Trip to Williamsburg Passed with a motion by Paige Marshall and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.K. Budget Timeline
Speaker(s):  Pat Smith
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the FY 2018-2019 Budget Timeline.
Recommended Motion(s):  Motion to approve the FY 2018-2019 Budget Timeline Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY 2018-2019 Budget Timeline Passed with a motion by Laura McLean and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.L. Addition of .25 Special Education TA Position
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of an additional temporary .25 Special Education TA position for the remainder of FY18.
Recommended Motion(s):  Motion to approve addition of .25 Special Education TA position Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve addition of .25 Special Education TA position Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.M. Addition of .5 Special Education TA Job Coach Position
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of an additional .5 Special Education TA Job Coach for the remainder of the 2017-2018 school year. 
Recommended Motion(s):  Motion to approve an additional .5 Special Education TA Job Coach Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve an additional .5 Special Education TA Job Coach Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.N. FY'19 IDEA Discretionary Grant
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the FY '19 IDEA Discretionary Grant.
Recommended Motion(s):  Motion to approve the FY '19 IDEA Discretionary Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY '19 IDEA Discretionary Grant Passed with a motion by Angi Agle and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.O. FY '19 IDEA Preschool Discretionary Grant
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the FY '19 IDEA Preschool Discretionary Grant.
Recommended Motion(s):  Motion to approve the FY '19 IDEA Preschool Discretionary Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY '19 IDEA Preschool Discretionary Grant Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.P. FY'19 Voluntary Pre-K Grant
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the Voluntary Pre-K Grant proposal for the 2018-2019 (FY19) school year.
Recommended Motion(s):  Motion to approve the FY'19 Voluntary Pre-K Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY'19 Voluntary Pre-K Grant Passed with a motion by Laura McLean and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.Q. 3rd and 4th Grade Access Oak Ridge Devices
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend that the Oak Ridge Board of Education accept the bid from CDWG for the purchase of elementary student devices for 3rd and 4th grades. The CDWG bid of $155,035.00 for Option 2 with a 4-year warranty was the lowest that met specifications. 
Recommended Motion(s):  Motion to approve 3rd and 4th Grade Access Oak Ridge Devices Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 3rd and 4th Grade Access Oak Ridge Devices Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VII.R. Formal Approval of Emergency Purchase - Robertsville Middle School HVAC Rewiring Project
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend formal approval of the emergency purchase from Energy Systems Group in the amount of $56,700.00 for the Robertsville Middle School HVAC Rewiring Project.
Recommended Motion(s):  Motion to approve emergency purchase from ESG for the Robertsville Middle School HVAC Rewiring Project Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve emergency purchase from ESG for the Robertsville Middle School HVAC Rewiring Project Passed with a motion by Angi Agle and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.S. Jefferson Middle School Structure Stabilization
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the bid from Merit Construction in the amount of $125,000.00 for the repair of the structural settlement at Jefferson Middle School.
Recommended Motion(s):  Motion to approve Jefferson Middle School Structure Stabilization Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Jefferson Middle School Structure Stabilization Passed with a motion by Laura McLean and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.T. Security Camera Purchase Agreement
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the purchase of Avigilon security cameras from Gallaher and Associates, Inc. as part of a cooperative purchasing agreement with Alcoa City Schools.
Recommended Motion(s):  Motion to approve security camera purchase agreement Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve security camera purchase agreement Passed with a motion by Bob Eby and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.U. Purchase of Replacement Carpet
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the purchase of replacement carpet from Mohawk Carpet Distribution in the amount of $56,154.88 from the NJPA buying cooperative contract.
Recommended Motion(s):  Motion to approve the purchase of replacement carpet Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the purchase of replacement carpet Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.V. Jefferson Middle School Chiller Upgrade
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the upgrade from the specified Trane Sintesis chiller in the ESG contract with the City of Oak Ridge for JMS to the Trane Stealth chiller.
Recommended Motion(s):  Motion to approve upgrade to the Jefferson Middle school chiller Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve upgrade to the Jefferson Middle school chiller Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.W. Jefferson Middle School Little Theater HVAC Replacement
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the request for the city to include the JMS Little Theater HVAC replacement in the ESCO project.
Recommended Motion(s):  Motion to approve the Jefferson Middle School Little Theater HVAC replacement in the ESCO project Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Jefferson Middle School Little Theater HVAC replacement in the ESCO project Passed with a motion by Paige Marshall and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VIII. Items for Information
Agenda Item Type:  Procedural Item
VIII.A. Preschool/Head Start Annual Report
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attached report.
Attachments: (1)
VIII.B. Enrollment
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attached Enrollment Report.
Attachments: (1)
VIII.C. Attendance
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attached Attendance report.
Attachments: (1)
VIII.D. Financial Report
Speaker(s):  Pat Smith
Agenda Item Type:  Information Item
Rationale:  See attached Financial Report for January 2018.
Attachments: (1)
IX. Items for Discussion
Agenda Item Type:  Information Item
X. Old Business
Agenda Item Type:  Procedural Item
XI. New Business
Agenda Item Type:  Procedural Item
XII. Communications
Agenda Item Type:  Procedural Item
XIII. Adjournment
Agenda Item Type:  Procedural Item
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