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September 25, 2017 at 6:00 PM - Regular Board of Education Meeting

Minutes
I. Call to Order
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance and Program
Agenda Item Type:  Procedural Item
Rationale:  This evening's program will be presented by the Woodland Fourth Grade volunteers under the direction of Ms. Sue Carden.
III. Approval of Agenda
Agenda Item Type:  Procedural Item
Recommended Motion(s):  Motion to approve the Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Agenda Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
IV. Special Reports/Presentations
Agenda Item Type:  Procedural Item
IV.A. Good News
Agenda Item Type:  Action Item
IV.B. Oak Ridge 2020 Presentation
Speaker(s):  Karen Gagliano and Bruce Lay
Agenda Item Type:  Information Item
V. Public Forum
Agenda Item Type:  Procedural Item
VI. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the Consent Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Consent Agenda Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VI.A. Board Minutes: 8-28-17
Speaker(s):  Keys Fillauer
Agenda Item Type:  Consent Item
VII. Items for Action
Agenda Item Type:  Action Item
VII.A. ESG Resolution
Speaker(s):  Bruce Borchers
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the ESG Resolution.
Recommended Motion(s):  Motion to approve the ESG Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the ESG Resolution Passed with a motion by Laura McLean and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.B. Board Policy 1.407 School District Records - Second Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 1.407 School District Records.
Recommended Motion(s):  Motion to approve Board Policy 1.407 School District Records - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 1.407 School District Records - Second Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.C. Board Policy 5.200 Separation Practices for Tenured Teachers - Second Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 5.200 Separation Practices for Tenured Teachers.
Recommended Motion(s):  Motion to approve Board Policy 5.200 Separation Practices for Tenured Teachers - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.200 Separation Practices for Tenured Teachers - Second Reading Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.D. Board Policy 5.201 Separation Practices for Non-Tenured Licensed Employees - Second Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 5.201 Separation Practices for Non-Tenured Licensed Employees.
Recommended Motion(s):  Motion to approve Board Policy 5.201 Separation Practices for Non-Tenured Licensed Employees - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.201 Separation Practices for Non-Tenured Licensed Employees - Second Reading Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.E. Board Policy 5.203 Recommendations and File Transfers - Second Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the newly proposed TSBA Board Policy 5.203 Recommendations and File Transfers.
Recommended Motion(s):  Motion to approve Board Policy 5.203 Recommendations and File Transfers - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.203 Recommendations and File Transfers - Second Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.F. Board Policy 5.600 Staff Rights and Responsibilities - Second Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 5.600 Staff Rights and Responsibilities.
Recommended Motion(s):  Motion to approve Board Policy 5.600 Staff Rights and Responsibilities - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.600 Staff Rights and Responsibilities - Second Reading Passed with a motion by Laura McLean and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.G. Board Policy 5.701 Substitute Teachers - Second Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 5.701 Substitute Teachers.
Recommended Motion(s):  Motion to approve Board Policy 5.701 Substitute Teachers - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.701 Substitute Teachers - Second Reading Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.H. Board Policy 5.117 Procedure for Granting Tenure - First Reading
Speaker(s):  Chris Lee/Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 5.117 Procedure for Granting Tenure.
Recommended Motion(s):  Motion to approve Board Policy 5.117 Procedure for Granting Tenure - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.117 Procedure for Granting Tenure - First Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.I. Replacement of Linden Kindergarten Playground Equipment
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the replacement of Linden kindergarten playground equipment.
Recommended Motion(s):  Motion to approve the replacement of Linden kindergarten playground equipment Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the replacement of Linden kindergarten playground equipment Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.J. Head Start Duration Start-Up Carry Over Funds
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the Head Start Duration Start-Up carry over funds in the amount of $55,957.
Recommended Motion(s):  Motion to approve the Head Start Duration Start-Up carry over funds Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Head Start Duration Start-Up carry over funds Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.K. Request to Head Start for Waiver of Non-Federal Match
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the request to Head Start for a waiver of non-federal match in the amount of $13,989.
Recommended Motion(s):  Motion to approve the request to Head Start for a waiver of non-federal match Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the request to Head Start for a waiver of non-federal match Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.L. Safe Schools Act Grant Budget Approval for 2017-2018
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the 2017-2018 budget for Safe Schools Act.
Recommended Motion(s):  Motion to approve the Safe Schools Act grant budget for 2017-2018 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Safe Schools Act grant budget for 2017-2018 Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.M. Replacement of HVAC Service Truck
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the bid from Secret City Dodge of Oak Ridge, TN, in the amount of $39,000 to replace the district’s HVAC service truck.  Please see attached memo for details. 
Recommended Motion(s):  Motion to approve the purchase of HVAC service truck Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the purchase of HVAC service truck Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.N. FY'17 Internal School Funds Audit/Financial Report for Individual School Locations
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the FY 2017 Financial Audit Report for the Individual School Locations – Student Activity Funds. Please see attachment.
Recommended Motion(s):  Motion to approve FY'17 Internal School Funds Audit/Financial Report for Individual School Locations Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve FY'17 Internal School Funds Audit/Financial Report for Individual School Locations Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.O. USDA/CACFP Food Grant
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the 2017-2018 USDA/CACFP Food Grant.
Recommended Motion(s):  Motion to approve the USDA/CACFP Food Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the USDA/CACFP Food Grant Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.P. 2017-2018 21st Century Community Learning Center Remaining Funds Grant
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the 2017-2018 21st Century Community Learning Center Remaining Funds Grant.
Recommended Motion(s):  Motion to approve the 2017-2018 21st Century Community Learning Center Remaining Funds Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2017-2018 21st Century Community Learning Center Remaining Funds Grant Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VIII. Items for Information
Agenda Item Type:  Procedural Item
VIII.A. Enrollment
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attached Enrollment report.
Attachments: (1)
VIII.B. Attendance
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attached Attendance report.
Attachments: (1)
VIII.C. Financial Report
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  See attached Financial Report for August 2017.
Attachments: (1)
IX. Items for Discussion
Agenda Item Type:  Information Item
X. Old Business
Agenda Item Type:  Procedural Item
XI. New Business
Agenda Item Type:  Procedural Item
XII. Communications
Agenda Item Type:  Procedural Item
XIII. Adjournment
Agenda Item Type:  Procedural Item
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