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August 28, 2017 at 6:00 PM - Regular Board of Education Meeting

Minutes
I. Call to Order
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance and Program
Agenda Item Type:  Procedural Item
Rationale:  The pledge and program this evening will be presented by the Jefferson Middle School 7th and 8th grade Chorus under the direction of Ms. Amanda Leamon, Jefferson Middle School Choral Director.
III. Approval of Agenda
Agenda Item Type:  Procedural Item
Recommended Motion(s):  Motion to approve the Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Agenda Passed with a motion by Bob Eby and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
IV. Special Reports/Presentations
Agenda Item Type:  Procedural Item
IV.A. Good News
Agenda Item Type:  Action Item
IV.B. Recognition of Coach Winston Russell
Speaker(s):  Keys Fillauer
Agenda Item Type:  Information Item
V. Public Forum
Agenda Item Type:  Procedural Item
VI. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the Consent Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Consent Agenda Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VI.A. Board Minutes: 8/7/17
Speaker(s):  Keys Fillauer
Agenda Item Type:  Consent Item
VI.B. Anderson County Emergency Plan
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Consent Item
Rationale:  I recommend approval of the Anderson County Multi-Jurisdictional Hazard Mitigation Plan that has been approved by TEMA and FEMA. The purpose of this plan is to reduce or eliminate the loss of life and property damage resulting from natural and human-caused hazards. Participants in this plan includes Anderson County, City of Clinton, City of Norris, Oak Ridge City Emergency Management, City of Oliver Springs, City of Rocky Top, Anderson County Schools, Clinton City Schools, and Oak Ridge Schools. 
VII. Items for Action
Agenda Item Type:  Action Item
VII.A. ESG Resolution
Speaker(s):  Bruce Borchers
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the ESG Resolution.
Recommended Motion(s):  Motion to approve the ESG Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
VII.B. Board Policy 2.703 Audits - Second Reading
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 2.703 Audits. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 2.703 Audits - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 2.703 Audits - Second Reading Passed with a motion by Paige Marshall and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.C. Board Policy 3.202 Emergency Preparedness Plan - Second Reading
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 3.202 Emergency Preparedness Plan. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 3.202 Emergency Preparedness Plan - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 3.202 Emergency Preparedness Plan - Second Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.D. Board Policy 3.400 Student Transportation Management - Second Reading
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 3.400 Student Transportation Management. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 3.400 Student Transportation Management - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 3.400 Student Transportation Management - Second Reading Passed with a motion by Paige Marshall and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.E. Board Policy 4.210 Credit Recovery - Second Reading
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 4.210 Credit Recovery. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 4.210 Credit Recovery - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 4.210 Credit Recovery - Second Reading Passed with a motion by Laura McLean and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.F. Board Policy 4.301 Interscholastic Athletics - Second Reading
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 4.301 Interscholastic Athletics. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 4.301 Interscholastic Athletics - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 4.301 Interscholastic Athletics - Second Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.G. Removal of Board Policy 4.402 Instructional Supplies - Second Reading
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend the removal of Board Policy 4.402 Instructional Supplies per the TSBA recommendation.
Recommended Motion(s):  Motion to approve removal of Board Policy 4.402 Instructional Supplies - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve removal of Board Policy 4.402 Instructional Supplies - Second Reading Passed with a motion by Paige Marshall and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.H. Board Policy 4.600 Grading System - Second Reading
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 4.600 Grading System. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 4.600 Grading System - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 4.600 Grading System - Second Reading Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.I. Board Policy 6.411 Student Wellness - Second Reading
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policy 6.411 Student Wellness. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 6.411 Student Wellness - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 6.411 Student Wellness - Second Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.J. Board Policy 1.407 School District Records - First Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 1.407 School District Records.
Recommended Motion(s):  Motion to approve Board Policy 1.407 School District Records - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 1.407 School District Records - First Reading Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.K. Board Policy 5.200 Separation Practices for Tenured Teachers - First Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 5.200 Separation Practices for Tenured Teachers.
Recommended Motion(s):  Motion to approve Board Policy 5.200 Separation Practices for Tenured Teachers - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.200 Separation Practices for Tenured Teachers - First Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.L. Board Policy 5.201 Separation Practices for Non-Tenured Licensed Employees - First Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 5.201 Separation Practices for Non-Tenured Licensed Employees.
Recommended Motion(s):  Motion to approve Board Policy 5.201 Separation Practices for Non-Tenured Licensed Employees - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.201 Separation Practices for Non-Tenured Licensed Employees - First Reading Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.M. Board Policy 5.203 Recommendations and File Transfers - First Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the newly proposed TSBA Board Policy 5.203 Recommendations and File Transfers.
Recommended Motion(s):  Motion to approve Board Policy 5.203 Recommendations and File Transfers - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.203 Recommendations and File Transfers - First Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.N. Board Policy 5.600 Staff Rights and Responsibilities - First Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 5.600 Staff Rights and Responsibilities.
Recommended Motion(s):  Motion to approve Board Policy 5.600 Staff Rights and Responsibilities - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.600 Staff Rights and Responsibilities - First Reading Passed with a motion by Angi Agle and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.O. Board Policy 5.701 Substitute Teachers - First Reading
Speaker(s):  Christine Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended updates to Board Policy 5.701 Substitute Teachers.
Recommended Motion(s):  Motion to approve Board Policy 5.701 Substitute Teachers - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.701 Substitute Teachers - First Reading Passed with a motion by Paige Marshall and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.P. FY18 Coordinated School Health Grant
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale: 

I recommend approval of the FY18 Coordinated School Health Grant.

Recommended Motion(s):  Motion to approve the FY18 Coordinated School Health Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY18 Coordinated School Health Grant Passed with a motion by Bob Eby and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.Q. Family Resource Center Grant
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the FY18 Family Resource Center Grant.
Recommended Motion(s):  Motion to approve the FY18 Family Resource Center Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY18 Family Resource Center Grant Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.R. CTE Equipment Grant
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the CTE Equipment Grant. This is a competitive grant coming from Governor Haslam’s $15M CTE Equipment budget. Oak Ridge received $176,234.00 for IT, Advanced Manufacturing, and Health Science courses.
Recommended Motion(s):  Motion to approve the CTE Equipment Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the CTE Equipment Grant Passed with a motion by Paige Marshall and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.S. Read to be Ready Coaching Network Grant
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the 2017-2018 assurances for the Read to Be Ready Coaching Network. Lynn Tschaplinski is the Oak Ridge Schools Read to be Ready Coach.
Recommended Motion(s):  Motion to approve the Read to be Ready Coaching Network Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Read to be Ready Coaching Network Grant Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.T. ORHS Band Field Trip
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval for Oak Ridge High School Band travel to Orlando, FL to participate in a STARS Concert & Jazz performance, March 10-13, 2018 at Universal Studios.
Recommended Motion(s):  Motion to approve the ORHS Band Field Trip to Orlando, Florida Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the ORHS Band Field Trip to Orlando, Florida Passed with a motion by Paige Marshall and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.U. ORHS Orchestra Field Trip
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval for Oak Ridge High School Orchestra travel to Chicago, IL to participate in a National Orchestra Competition and adjudication, April 5-8, 2018.
Recommended Motion(s):  Motion to approve the ORHS Orchestra Field Trip to Chicago, Illinois Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the ORHS Orchestra Field Trip to Chicago, Illinois Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.V. Head Start Policies and Procedures
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend the approval of the required Head Start Policies and Procedures.
Recommended Motion(s):  Motion to approve the Head Start Policies and Procedures Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Head Start Policies and Procedures Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.W. Addition of a .5 Special Education TA Position
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of an additional .5 Special Education TA Job Coach for FY’18.
Recommended Motion(s):  Motion to approve a .5 Special Education TA Job Coach Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve a .5 Special Education TA Job Coach Passed with a motion by Bob Eby and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.X. FY18 Financial Audit
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the attached contract with Brown Jane and McDaniel, PC to perform the FY’18 Financial Audits at a fee of $32,120.
Recommended Motion(s):  Motion to approve the FY18 financial audit contract with Brown Jane and McDaniel, PC Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY18 financial audit contract with Brown Jane and McDaniel, PC Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VIII. Items for Information
Agenda Item Type:  Procedural Item
VIII.A. Financial Report for June 2017
Speaker(s):  Karen Gagliano
Agenda Item Type:  Information Item
Rationale:  See attached financial report for June 2017.
Attachments: (1)
VIII.B. Financial Report for July 2017
Speaker(s):  Karen Gagliano
Agenda Item Type:  Information Item
Rationale:  See attached financial report for July 2017.
Attachments: (1)
IX. Items for Discussion
Agenda Item Type:  Information Item
X. Old Business
Agenda Item Type:  Procedural Item
XI. New Business
Agenda Item Type:  Procedural Item
XII. Communications
Agenda Item Type:  Procedural Item
XIII. Adjournment
Agenda Item Type:  Procedural Item
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