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September 26, 2016 at 6:00 PM - Regular Board of Education Meeting

Minutes
I. Call to Order
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance and Program
Agenda Item Type:  Procedural Item
Rationale: 

The program this evening is presented by the Woodland Elementary 4th Grade under the direction of Ms. Sue Carden.

III. Approval of Agenda
Agenda Item Type:  Procedural Item
Recommended Motion(s):  Motion to approve the Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Agenda Passed with a motion by Bob Eby and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
IV. Special Reports/Presentations
Agenda Item Type:  Procedural Item
IV.A. Good News
Agenda Item Type:  Action Item
IV.B. Secret City Wildbots Plaque Presentation
Speaker(s):  Martin McDonald
Agenda Item Type:  Information Item
IV.C. New Website
Speaker(s):  Holly Cross
Agenda Item Type:  Information Item
Rationale:  Oak Ridge Schools has a new district website designed by Girl on the Roof, Inc. Our next phase will be to design the school-level web pages. You can see the new district site here www.ortn.edu.
IV.D. 2020 Presentation
Speaker(s):  Bruce Borchers
Agenda Item Type:  Information Item
V. Public Forum
Agenda Item Type:  Procedural Item
VI. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the Consent Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Consent Agenda Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VI.A. Board Minutes: 8-22-16
Speaker(s):  Keys Fillauer
Agenda Item Type:  Consent Item
VII. Items for Action
Agenda Item Type:  Action Item
VII.A. Board Policies 4.605, 4.606, and 6.3071 - First Reading
Speaker(s):  Bruce Borchers
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policies 4.605, 4.606, and 6.3071.
Recommended Motion(s):  Motion to approve Board Policies Board Policies 4.605, 4.606, and 6.3071 - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policies Board Policies 4.605, 4.606, and 6.3071 - First Reading Passed with a motion by Bob Eby and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.B. Suspend Second Reading of Board Policies 4.605, 4.606, and 6.3071
Speaker(s):  Bruce Borchers
Agenda Item Type:  Action Item
Rationale:  I recommend approval of suspending second reading of Board Policies 4.605, 4.606, and 6.3071.
Recommended Motion(s):  Motion to suspend second reading of Board Policies 4.605, 4.606, and 6.3071 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to suspend second reading of Board Policies 4.605, 4.606, and 6.3071 Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VII.C. Board Policies 2.200, 4.210, 4.211, 5.301, 6.304, 6.313, 6.409, 6.413, 6.503 - Second Reading
Speaker(s):  Bruce Borchers
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policies 2.200, 4.210, 4.211, 5.301, 6.304, 6.313, 6.409, 6.413, 6.503.
Recommended Motion(s):  Motion to approve Board Policies 2.200, 4.210, 4.211, 5.301, 6.304, 6.313, 6.409, 6.413, 6.503 - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policies 2.200, 4.210, 4.211, 5.301, 6.304, 6.313, 6.409, 6.413, 6.503 - Second Reading Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.D. Tennis Coach Supplement Change
Speaker(s):  Martin McDonald
Agenda Item Type:  Action Item
Rationale:  I recommend approval to change the ORHS Tennis Coach supplement structure. Currently there is a Head Coach and an Assistant Coach supplement. The proposed change is to have both a Boys Head Coach and a Girls Head Coach supplement.
Recommended Motion(s):  Motion to approve change in supplement for tennis coach Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve change in supplement for tennis coach Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.E. 21st CCLC Grant
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend the approval of the 21st CCLC Grant.
Recommended Motion(s):  Motion to approve the 21st CCLC grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 21st CCLC grant Passed with a motion by Paige Marshall and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.F. Coordinated School Health Grant
Speaker(s):  Larrissa Henderson
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the FY17 Coordinated School Health grant funds.
Recommended Motion(s):  Motion to approve the FY17 Coordinated School Health grant funds Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY17 Coordinated School Health grant funds Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.G. Robertsville Middle School Playground Project
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the Robertsville Middle School Playground Equipment Project with funding provided by the Robertsville Community Playground, a nonprofit organization.
Recommended Motion(s):  Motion to approve the Robertsville Middle School playground project Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Robertsville Middle School playground project Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.H. Glenwood Elementary Playground Project
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale: 

I recommend approval of the Glenwood Elementary School Playground Project funded by the Glenwood PTA.


Recommended Motion(s):  Motion to approve the Glenwood Elementary Playground project funded by the Glenwood PTA Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Glenwood Elementary Playground project funded by the Glenwood PTA Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.I. ORHS New Student Clubs
Speaker(s):  Martin McDonald
Agenda Item Type:  Action Item
Rationale:  I recommend approval of new student clubs at Oak Ridge High School to include Save the Bees, Small Talk and The Ukulele Club. These clubs have been approved by Student Council.
Recommended Motion(s):  Motion to approve new student clubs at Oak Ridge High School to include Save the Bees, Small Talk and The Ukulele Club Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve new student clubs at Oak Ridge High School to include Save the Bees, Small Talk and The Ukulele Club Passed with a motion by Angi Agle and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (3)
VII.J. FY'16 Internal School Funds Audit/Financial Report for Individual School Locations
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the FY 2016 Financial Audit Report for the Individual School Locations – Student Activity Funds.
Recommended Motion(s):  Motion to approve the FY 2016 Financial Audit Report for the Individual School Locations Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY 2016 Financial Audit Report for the Individual School Locations Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (2)
VII.K. Facility Alteration of ORHS Boys Basketball Video Room
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the facility alteration to the ORHS Boys Basketball video room.
Recommended Motion(s):  Motion to approve facility alteration of the ORHS Boys Basketball video room Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve facility alteration of the ORHS Boys Basketball video room Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.L. Capital Improvement Plan
Speaker(s):  Allen Thacker
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the proposed CIP for fiscal years FY’17 – FY’23.  The level of funding for FY’17 is unknown at this time.  Previous planned projects have been shifted as necessary based upon priority.  Funding for budgeting purposes has been estimated at previous levels. Adjustments may be made as more information becomes available from the City of Oak Ridge.  Please see attached.
Recommended Motion(s):  Motion to approve Capital Improvement Plan Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Capital Improvement Plan Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
  • 9/21/2016 at 1:55 PM
VII.M. Preschool USDA/CACFO Food Grant Application
Speaker(s):  Lisa Downard
Agenda Item Type:  Action Item
Rationale:  I recommend the approval of the attached USDA/CACFP food grant application for 2016-2017 school year.  This grant is used to feed the Preschool children free of charge.
Recommended Motion(s):  Motion to approve the FY17 USDA/CACFP food grant for the Preschool Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY17 USDA/CACFP food grant for the Preschool Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.N. 2016-2017 SAVE Act Compliance Package
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the SAVE Act Compliance Package for 2016-2017.
Recommended Motion(s):  Motion to approve the SAVE Act Compliance Package for 2016-2017 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the SAVE Act Compliance Package for 2016-2017 Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.O. Special Education Teacher Assistant
Speaker(s):  Myles Hebrard
Agenda Item Type:  Action Item
Rationale:  I recommend approval of an addition of a .5 Special Education teaching assistant.
Recommended Motion(s):  Motion to approve the addition of a .5 Special Education teaching assistant Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the addition of a .5 Special Education teaching assistant Passed with a motion by Laura McLean and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VIII. Items for Information
Agenda Item Type:  Procedural Item
VIII.A. Intruder Training
Speaker(s):  Laura McLean
Agenda Item Type:  Information Item
VIII.B. Financial Report
Speaker(s):  Karen Gagliano
Agenda Item Type:  Information Item
Rationale:  Attached is the Financial Report for August 2016. This report is informational only as this is a preliminary, unaudited report.
Attachments: (1)
VIII.C. Enrollment
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Attachments: (1)
VIII.D. Attendance
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Attachments: (1)
IX. Items for Discussion
Agenda Item Type:  Information Item
X. Old Business
Agenda Item Type:  Procedural Item
XI. New Business
Agenda Item Type:  Procedural Item
XII. Communications
Agenda Item Type:  Procedural Item
XIII. Adjournment
Agenda Item Type:  Procedural Item
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